COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-56

November 15, 1996

TO THE HEADS OF ALL STATE AGENCIES

Attention:Personnel and Payroll Officers
Subject:Schedule of Self-Administered Health Insurance Billing
Calendar Year 1997

The attached health insurance schedules for calendar year 1997 are to be used in processing self-administered billing for all health insurance vendors. All reporting to vendors including payroll maintenance must be performed in accordance with the time frames noted in the schedules.

For purposes of greater clarity, two schedules are attached. Schedule A covers payroll maintenance for current employee health insurance; Schedule B applies only to new employees indicating the initial month of coverage and the first payroll deduction based upon the month in which employment commences.

Please note the relationship of Columns 1, 4 and 5 in Schedule A. Health insurance coverage is based on a calendar month only and always begins on the first day of a month. If an employee's final paycheck covers only a partial vendor payment due in the month coverage terminates, the agency must implement one of the following procedures:

  1. On or before the applicable transaction submission date for employee maintenance, obtain a cash payment from the terminating employee to complete payment for the effective month of coverage; or

  2. Cancel the terminating employee's sub-group participation on or before the applicable transaction submission date for employee maintenance; or

  3. If the applicable maintenance date for the terminating employee has passed, obtain a refund from the vendor. The terminating employee's coverage through the agency sub-group will cease the last day of the month for which full payment was made to the vendor.
REMINDER:Employees must be offered COBRA continuation coverage at the time of termination(See Comptroller's Memorandum 95-3, Continuation Medical and Dental Coverage, 2/1/95) .

Any questions concerning this subject should be directed to this office's Health Care Analysis Unit, at 702-3539.

Nancy Wyman
State Comptroller

Schedule of Self-Administered Health Insurance Billing
Calendar Year 1997

Schedule A
Employees Continuing on Payroll

(1)(2) (3) (4) (5)
Pay Period Worked Period in which Payroll PreparedApplications & Forms to VendorsPayroll Deduction Check Date For Coverage in Month of
12/20 - 1/2 1/3 - 1/16 1/14 1/17 February, 1997
1/3 -1/16 1/17 - 1/30 1/28 1/31
1/17 -1/30 1/31 - 2/13 2/11 2/14 March, 1997
1/31 -2/13 2/14 - 2/27 2/25 2/28
2/14 -2/27 2/28 - 3/13 3/11 3/14 April, 1997
2/28 -3/13 3/14 - 3/27 3/25 3/27
3/14 -3/27 3/28 - 4/10 4/8 4/11
3/28 -4/10 4/11 - 4/24 4/22 4/25 May, 1997
4/11 -4/24 4/25 - 5/8 5/6 5/9
4/25 - 5/8 5/9 - 5/22 5/20 5/23 June, 1997
5/9 -5/22 5/23 - 6/5 6/3 6/6
5/23 - 6/5 6/6 - 6/19 6/17 6/20 July, 1997
6/6 -6/19 6/20 - 7/3 7/1 7/3
6/20 - 7/3 7/4 - 7/17 7/15 7/18 August, 1997
7/4 -7/17 7/18 - 7/31 7/29 8/1
7/18 -7/31 8/1 - 8/14 8/12 8/15 September, 1997
8/1 -8/14 8/15 - 8/28 8/26 8/29
8/15 -8/28 8/29 - 9/11 9/9 9/12 October, 1997
8/29 -9/11 9/12 - 9/259/239/26
9/12 -9/25 9/26 - 10/910/710/10
9/26 -10/9 10/10 -10/23 10/21 10/24 November, 1997
10/10 -10/23 10/24 - 11/6 11/4 11/7
10/24 -11/6 11/7 -11/20 11/18 11/21 December, 1997
11/7 - 11/20 11/21 -12/4 12/2 12/5
11/21 -12/4 12/5 -12/18 12/16 12/19 January, 1998
12/5 -12/18 12/19 - 1/1 12/30 1/2
12/19 - 1/1 1/2 - 1/15 1/13 1/16 February, 1998
1/2 -1/15 1/16 - 1/29 1/27 1/30

Schedule of Self-Administered Health Insurance Billing
Calendar Year 1997

Schedule B
Newly Hired Employees

Effective date of health insurance coverage for employees who first work in 1997

Work First
Performed During
First Payroll
Deduction Check Date
Health Insurance
Effective
__________________________________________________________________________________
January, 19972/14/97March, 1997
February, 19973/14/97April, 1997
March, 19974/25/97May, 1997
April, 19975/23/97June, 1997
May, 19976/20/97July, 1997
June, 19977/18/97August, 1997
July, 19978/15/97September, 1997
August, 19979/12/97October, 1997
September, 199710/24/97November, 1997
October, 199711/21/97December, 1997
November, 199712/19/97January, 1998
December, 19971/16/98February, 1998

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