COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-44

August 16, 1996

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION:Chief Administrative and Fiscal Officers, Business
Managers
SUBJECT: Obsolete Forms Under the Forms Management Contract
with the Vanguard Group

  1. PURPOSE

    The purpose of this memo is to advise all State agencies that the following forms are now obsolete and will not be included in the Forms Management Contract (contract award #956-A-14-647-C), with the Vanguard Group:

    CO-19APayroll Certificate of Expenditure
    CO-156Request on State Central Warehouse
    CO-17PREPrepayment Voucher (6938-234-04) Rev. 3/93
    CO-855Report of Property Loss or Damage (wind, fire,
    lighting, etc) was combined with form CO-853
    in June of 1994
    CO-932 Salary Reduction Agreement
    CO-932-2 Salary Reduction Agreement
    CO-1000 Employee Add/Maintenance
    CO-1001 Deductions and Other Earnings Maintenance
    CO-1002 Permanent Salary Splits Maintenance
    CO-1004 Time Card Entry

  2. PROCEDURES

    1. The following forms are still valid but no longer in stock as part of the forms management contract:

      CO-929 Bank Account Establishment Form
      CO-875 Payroll Register
      CO-876 Vacation Pay Action
      CO-1005 Employee Payroll Status Report

      If the need exists to utilize the above mentioned forms then agencies should make photo copies of them.

    2. Agencies must close-out all purchase orders and direct purchase orders for all back ordered items from MOORE. Please prepare new purchase orders and issue to Vanguard Group Inc. As recommended by Vanguard, agencies should consider issuing yearly blanket purchase orders for forms. If an agency uses a blanket purchase order then billings will occur monthly. Individual orders will be billed separately.

  3. QUESTIONS

    Questions regarding this memorandum may be directed to the Policy Evaluation & Review Division at (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

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