COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-29

June 11, 1996

TO THE HEADS OF ALL STATE AGENCIES

Attention:Chief Administrative and Fiscal Officers, Business
Managers, and Payroll and Accounts Payable Personnel
Subject:Revised Procedures for the Reimbursement to Employees for Mileage.

  1. PURPOSE:

    To promulgate and implement a new procedure for the reimbursement of mileage to employees.

  2. AUTHORITY:

    A study being performed by an "Advisory Committee", for the Department of Administrative Services, Fleet Operations Division will, in part, determine the cost effectiveness of an employee using their personal vehicle for business travel, versus the State supplying the employee with a State car.

    In order to complete this part of the study, accurate records of the reimbursement for mileage must be kept.

    The Comptroller's Office has agreed, with the Department of Administrative Services, to assist in this study.

  3. EFFECTIVE:

    On July 1, 1996 all mileage payments made on an CO-17XP, will be revised.

    According to present procedures all travel reimbursements are paid as:

    1. Travel In-State -- 02-610 major/minor

    2. Travel Out of State -- 02-620 major/minor

      On July 1, 1996, a new major/minor will be added as follows:

      Mileage Reimbursement -- 02-630.

      This new major/minor will be used to track the amount of dollars the State is spending for employee's mileage reimbursement.

  4. PROCEDURES:

    The current procedure is: An employee presents a claim, with the appropriate back up, for the reimbursement of travel. Her/his claim totals $100.00 for In-State Travel, included in this amount is $10.00 for mileage reimbursement. An accounts payable person in the agency would then code box 27, and box 30 of the CO-17XP in the following manner.

    (27) EXPENDED AMOUNT(30) EXPENDITURE OBJECT
    $100.0002610

    As of July 1, 1996 this posting will change to:

    (27) EXPENDED AMOUNT(30) EXPENDITURE OBJECT
    $90.0002610
    $10.0002630

  5. GENERAL:

    Questions may be directed to the Comptroller's Office as follows:

    Posting & Payments: Accounts Payable Division (860)566-3939 or (860)566-8978.
    Memorandum Interpretation: Policy Evaluation & Review Division (860)566-4265.

NANCY WYMAN
STATE COMPTROLLER

Back to Comptroller's Home Page
Back to Index of Comptroller's Memoranda