COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-12

May 1, 1996

TO THE HEADS OF ALL STATE AGENCIES

Attention:Chief Administrative and Fiscal Officers, and Business Managers
Subject: New Procedures for EC and ET Type Documents on CO-604 (Agency Correction or Adjustment Report) and CO-607 (Transfer Certificate)

Effective June 1, 1996, EC type documents can only be used for corrections to the Expenditure Object, Agency Tail (Function, Activity and Extension), and Commitments. The Agency Number, Fund, and SID must be the same for the entire document. Agencies on CAS II and SAAAS who enter their own documents do not have to send any paperwork to this office. Note: Those agencies that are not currently "On Line" must still submit their paperwork to this office.

ET type documents must be used when there is a change to the Agency, Fund, or SID. Form CO-604 can not be used if there is a change in agency numbers. Form CO-607 must be used if there are different agency numbers on the document. Commitment corrections can be made on the ET type documents. Those agencies that enter their own documents will still have to submit them to this office for validation.

These changes will be reflected in the State Accounting Manual at the next scheduled revision cycle. Until then, the above procedures supersede the current instructions in the State Accounting Manual.

Questions may be directed to the Accounting Services Division at 566-6664.

Nancy Wyman
State Comptroller

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