COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-06

February 1, 1996

TO THE HEADS OF ALL STATE AGENCIES

Attention: Fiscal Officers, Business Managers,
Accounts Payable Supervisors
Subject: Disputed Claims and "Document Date" on Invoice -
Voucher Forms

A review of invoices being processed by agencies indicates a need to clarify how the Document Date, Block Number 6, on the CO-17 Invoice - Voucher Form should be completed for disputed claims.

If a claim is disputed and payment is delayed, then the correct date to use in Document Date, Block Number 6, is the later of:

  1. The date the dispute was resolved
  2. The date the vendor's corrected invoice was accepted by the agency for payment of goods or services.

Document Date is the date the agency receives a properly completed invoice from the vendor through any state location. It is not the date the invoice was prepared for payment by the Agency's Accounts Payable.

Proper completion is important because these dates are used to determine payment due dates and to calculate vendor accounts payable for inclusion in year-end GAAP reporting.

Questions should be addressed to the Accounts Payable Division, 566-8978.

Nancy Wyman
State Comptroller

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