COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM

TO:Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
DATE:March 15, 1996
Subject:Early distribution of Payroll Checks - Memorandum 89-15

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Due to a number of questions being raised regarding the policy on the early distribution of Payroll checks, we are re-sending statewide memorandum 89-15 which addressed this issue. We believe that Memorandum 89-15 clearly states the policy on this matter.

This policy on early release of employee payroll checks has not been changed by Memorandum 96-05, Employee Direct Deposit: New Availability Date.

If you have any additional questions, please contact Gary Reardon, Director, Payroll Services Division, at 566-5143.

Sincerely yours,

Nancy Wyman
State Comptroller
Christopher Burnham
State Treasurer

MEMORANDUM NO. 89-15

April 24, 1989

TO THE HEADS OF ALL STATE AGENCIES

Attention:Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject:Early distribution of Payroll Checks

Payroll checks prepared for our regular payrolls are dated on a Friday, except when that Friday is a holiday. In no case should an employee be able to present his/her paycheck (dated Friday) for cashing before 3:00 p.m. of the preceding Thursday. Similarly, when Friday is a holiday, checks dated on Thursday must not be available for cashing before 3:00 p.m. of the preceding Wednesday.

The Office of the Comptroller releases payroll checks to agencies a day or so early only for the convenience of the agency. This permits comparison of such checks with agency payrolls and allows time to sort checks for distribution to employees. However, the agency must take whatever measures are necessary to ensure that distribution does not enable employees to cash or deposit such checks at a bank or credit union prior to 3:00 p.m. of the day preceding the date of issuance; i.e., except in cases of extreme emergency, checks are not to be distributed to employees before 3:00 p.m.!

The Office of the State Treasurer will be closely monitoring the dating of cashed checks. If instances of early cashing or deposit continue, disciplinary action may be required.

FRANCISCO L. BORGES
STATE TREASURER
J. EDWARD CALDWELL
STATE COMPTROLLER

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