REQUEST FOR PROPOSALS (RFP)
FINANCIAL MANAGEMENT AND REPORTING ASSISTANCE
OFFICE OF THE STATE COMPTROLLER
MAY 30, 2000
I.STATEMENT OF OBJECTIVES
The purpose of this RFP is to solicit proposals for assistance to the Office of the
State Comptroller in various areas pertaining to statewide accounting, cost accounting,
and financial reporting. Such assistance shall include tasks relating to the yearly
preparation of a Comprehensive Annual Financial Report (CAFR) for the State of Connecticut
prepared in accordance with Generally Accepted Accounting Principles (GAAP) as prescribed
by the Governmental Accounting Standards Board (GASB). On-site assistance is desired
relative to the implementation of the reporting compliance requirements of GASB statements
#34 and #35. Technical assistance may also be required in the conversion of the
computerized Central Accounting System to Enterprise Resource Planning software.
The Office of the State Comptroller (OSC) is responsible for all aspects of statewide
accounting, cost accounting, and financial reporting. The OSC prepares and issues the CAFR
for the State of Connecticut, which includes General Purpose Financial Statements (GPFS)
providing an overview of the financial position and operating results by fund type. Also
included are an introductory section, combining statements, and a statistical section.
Commencing with Fiscal Year 2002, the CAFR will incorporate the additional reporting
requirements of GASB statements #34 and #35.
The GPFS, which are subject to audit by the State's Auditors of Public Accounts,
include all funds and account groups for which the state exercises "oversight
responsibility" as defined by GASB's Codification of Governmental Accounting and
Financial Reporting Standards.
The state's accounting, cost accounting, and financial reporting functions are
performed by a full-time professional staff of thirty employees within the Budget and
Financial Analysis Division of the OSC. Requisite accounting data is collected and
maintained on the state's computerized Central Accounting System. The CAFR must be
published within six months of the close of the fiscal year, which occurs on June 30th.
The information required for the CAFR is primarily collected through the Central
Accounting System, state agencies, the State Treasurer's Office, and independently audited
component unit financial reports. OSC has been awarded the Certificate of Achievement for
Excellence in Financial Reporting from the Government Finance Officers Association each
year since 1989.
The OSC has a performance audit program as part of its oversight responsibilities.
Employees have received training in performance audit techniques and standards.
OSC is currently in the process of converting the state's core financial systems from
proprietary software to Enterprise Resource Planning software. The major financial
applications involved in the conversion are accounting, payroll, and personnel. Conversion
is expected to be completed for Fiscal Year 2004 operations.
The OSC has utilized consulting services in past years on an as-needed basis.
III. SCOPE OF WORK
OSC wishes to contract with a consultant with substantial expertise in governmental
accounting, financial management, and auditing. The selected consultant must be able to
provide assistance in the implementation of GASB pronouncements and in the application of
GAAP to the state's financial reporting environment.
The contract will be for the four-year period, July 1, 2000 to June 30, 2004, as
||July 1, 2000 to June 30, 2001
||July 1, 2001 to June 30, 2002
||July 1, 2002 to June 30, 2003
||July 1, 2003 to June 30,2004
The contractor will be expected to provide assistance on an "as-needed" basis
for services that will entail:
- Oral/written technical advice with regard to the implementation of GASB statements #34
and #35 and other GASB pronouncements as may be promulgated in the future including
responses to Discussion Memoranda and Exposure Drafts.
- On-site work to meet the administrative and processing requirements
attendant to the implementation of GASB statements #34 and #35 and other GASB
pronouncements as may be promulgated in the future.
- Oral/written technical advice with regard to the practical application of
GAAP to the state's financial reporting environment.
- Assistance in reviewing the state's CAFR prior to publication for
conformity with GAAP disclosure requirements and the standards of the Government Finance
Officers Association for the Certificate of Achievement for Excellence in Financial
- Assistance in preparation and implementation of Statewide Internal Control
- Advise in compliance procedures for federal mandates that impact state
accounting and financial matters.
- Consultation and technical support in ensuring that the conversion of the
state's automated Central Accounting System to Enterprise Resource Planning software is
consistent with the legal accounting and financial reporting requirements of OSC.
- Consultation and technical support in other areas of financial reporting,
financial management, and financial oversight as may be mutually agreed upon.
IV. EXPECTED RESULTS
- Timely review of the state's present financial reporting environment and development of
recommendations and a time table to assist the state in its implementation of the
provisions of GASB statements #34 and #35.
- Availability of on-site consultants to assist OSC in meeting the daily administrative
and processing requirements attendant to the implementation of GASB statements #34 and
- Timely review of past CAFR's by consultant with recommendations for changes both to
improve compliance with GAAP and to meet the Government Finance Officers Association
Certificate of Achievement requirements.
- Timely review of annual CAFR's prior to publication to ensure GAAP and Certificate of
- Timely review of the state's present automated Central Accounting System and
availability of consultants to provide technical assistance and advise in the conversion
of the system to Enterprise Resource Planning software.
- Timely written notification to the state of significant GASB or other government finance
issues that will impact the state's financial reporting or financial management.
- Availability of consultants to provide technical assistance to the state on various
government finance issues as they arise.
V. PROPOSAL SUBMISSION REQUIREMENTS
Each firm that wishes to be considered for the contract shall submit seven (7) copies
of their proposal to be delivered to the following address no later than 3:00 p.m. (local
time), Monday, June 26, 2000.
- John Clark
- Director, Budget and Financial Analysis Division
- Office of the State Comptroller
- 55 Elm Street, Room 601
- Hartford, CT 06106
- (860) 702-3350
Proposals must include the following:
The title page must indicate the name of the firm, address, telephone number, name and
title of the firm's contact person for this response, and the date.
The letter must include the name of the individual(s) proposed to serve the state on
this engagement, a rationale for the firms ability to provide the requested services to
the state, and a statement of positive commitment to the availability of the firm's staff
to provide up to 1,000 hours per year of on-site services upon reasonable notification by
- Summary of Qualifications
This summary must include the resume(s) of the individual(s) proposed to serve the
state on this engagement. All relevant experience of the firm as well as the individual(s)
assigned should be detailed within this section.
The profile must include the size and location of the firm (including the location of
the Connecticut office and the number of employees attached to the Connecticut office),
the number of years that the firm has been in business, and relevant experience in
servicing state and local governments.
Names, addresses, and phone numbers of individuals who can serve as references for the
firm must be provided. The references provided should have direct experience working with
the firm. At its option, the firm may provide sample work to illustrate its relevant
experience. The state is not responsible for any costs incurred by any party in responding
to this request for proposal.
The state desires costs to be detailed on an hourly rate basis for professional
services. These costs must be inclusive of "other costs" such as travel,
clerical, printing, etc. The final contract will be for services on an
"as-needed" basis. The maximum hours will not exceed 1,000 hours per year;
however, hours will be limited by budgetary constraints.
The proposal should include a summary of the bidder's experience with affirmative
action. This information should include a summary of the bidder's affirmative action plan
and the bidder's affirmative action policy statement.
VI. INSTRUCTIONS TO VENDORS
- Vendors who are furnished a copy of this RFP and intend to make a proposal are requested
to submit a letter of intent by Friday, June 16, 2000. Those not intending to make a
proposal are asked to submit a negative reply.
- Questions regarding this request for proposals must be submitted in writing by Friday,
June 16, 2000. Those vendors submitting a letter of intent will receive copies of all
written questions and answers regarding this request for proposals.
- The firm or firms selected as finalists after an initial evaluation may be required to
give a presentation to the selection committee.
- All responses to this request for proposals must conform to these instructions. Failure
to conform may be considered appropriate cause for rejection of the response.
- Delivery of responses must be in a sealed envelope or box. The name and address of the
vendor must appear on the envelope or box. FAX responses are not acceptable.
- Vendors must structure the response as outlined in this request for proposals.
- The state of Connecticut is exempt from the payment of excise, transportation, and sales
taxes imposed by the federal and state government. Such taxes must not be included in the
- The proposal must be signed by an authorized official of the vendor. The proposal must
provide the name, title, address and telephone number for individuals with authority to
negotiate and contractually bind the company.
- All cost estimates will be considered as "not to exceed" quotations.
- There will be no bidders' conference.
Any prospective contractors must be willing to adhere to the following conditions and
must positively acknowledge such intent "to comply with the provisions of Section VII
of this request for proposal" in the Contract Compliance section of the proposal
- The State of Connecticut reserves the right to accept any or all proposals submitted for
consideration. All proposals will remain sealed until the deadline for submission has
- Any contract awarded as a result of this request for proposals must be in full
conformance with the statutory requirements of the State of Connecticut.
- All proposals submitted in response to this request for proposals are to be the sole
property of the State of Connecticut and will become subject to the provisions of the
Freedom of Information statutes.
- Any product, whether acceptable or unacceptable developed under a contract awarded as a
result of this request for proposals is to be the sole property of the State of
Connecticut unless explicitly exempted under contractual provision.
- The timing and sequence of events relating to this request for proposals will be
determined by the State of Connecticut.
- Any price offerings by vendors must be valid for a period of 120 days from the due date
of the vendor's proposal.
- Any alleged oral agreement made by a vendor with any agency or employee will be
superseded by the written agreement.
- The State of Connecticut reserves the right to amend or cancel this request for
- The State of Connecticut reserves the right to reject the proposal of any vendor that is
in default of any prior contract for misrepresentation.
- The State of Connecticut reserves the right to correct inaccurate awards resulting from
its clerical errors.
- Proposals are subject to rejection in whole or in part if they limit or modify any of
the terms and conditions and/or specifications of this request for proposals.
- A vendor, if requested, must be prepared to present evidence of experience, ability,
service facilities, and financial standing necessary to meet the requirements set forth or
implied in the proposal.
- No additions or changes to the original proposal will be accepted after submittal.
- By responding, the vendor implicitly states that the proposal is not made in connection
with any competing vendor submitting a separate response to this request for proposals,
and is in all respects submitted without collusion or fraud. It is further implied that
the vendor had no involvement with employees of the Office of the State Comptroller in the
development of this request for proposals.
- The proposal must include a summary of the bidder's experience with Affirmative Action.
This information is to include a summary of the bidder's Affirmative Action Plan and the
bidder's Affirmative Action Policy Statement.
- It is mutually understood and agreed that the contractor shall not assign, transfer,
convey, sublet or otherwise dispose of his contract or his right, title, or interest
therein, or his power to execute such contract, to any other person, firm or corporation,
without the previous written consent of the Office of the State Comptroller.
VIII. EVALUATION OF PROPOSALS
Each proposal will be evaluated by a screening committee against the following criteria
to determine which vendor is most capable of implementing the state's requirements.
- Vendor's ability to perform the specified work.
- Vendor's understanding of the project and its purpose and scope, as evidenced by the
proposed approach and level of effort detailed in the proposal.
- Competitiveness of the proposed cost.
- Availability and competence or the vendor's assigned personnel.
- Conformity with the specifications of this request for proposals.
- Demonstration of commitment to Affirmative Action by full compliance with the
regulations of the Connecticut Commission on Human Rights and Opportunities.
- Presentation to the screening committee.
XI. Rights Reserved to the State of Connecticut
The state reserves the right to award in part, to reject any and all proposals in whole
or in part, to waive technical defects, irregularities and omissions if, in its judgement,
the best interest of the State of Connecticut will be served.
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