Purchasing Card (P-Card) Program Overview |
What is the P-Card Program?
The Purchasing Card program is co-sponsored by the Department of Administrative Services Procurement Services and the Office of the State Comptroller. Using the P-Card streamlines and simplifies the purchasing and accounts payable functions by eliminating waste and low value activities, ultimately, reducing transaction costs, and improving supplier relations. It serves as a payment tool that facilitates the timely acquisition of materials, automates data transactions for accounting purposes, supports travel services and offers flexible controls.
How does it work?
The P-Card is a MasterCard issued by JPMorgan Chase Bank. It works much like a personal credit card. However, it is a commercial card and each card has custom designed features, with pre-set controls built into the magnetic strip, to meet the specific needs of the cardholder and the organization.
The Payment Process
Each agency reconciles and approves cardholder transactions in CORE-CT; these approved transactions will be budget checked and vouchered by the CORE-CT system.
The P-Card offers the buyer more flexibility than traditional buying practices. It sets limits and standards allowing each card to be customized with a:
Purchasing Card Manuals
Effective July 1, 2011, all payments for purchases under $1,000 by state agencies are to be paid with a State of Connecticut Purchasing Card (P-Card). Refer to the Office of the State Comptroller’s Memorandum at http://www.osc.ct.gov/2011memos/numbered/201111.htm for additional information.
The Procurement Process
Q. How will the agency encumber funds?
Q. What about services rendered by another state agency? Can they accept the
Q. What about tracking controllable assets?
The Payment Process
Q. What if a supplier charges a fee to accept payment by P-Card?
Q. What impact will there be on records retention?
Q. Do Personal Service Agreements have to be paid with the P-Card?
General Questions on the Purchasing Card can be directed to: Office of the
State Comptroller, Account Payable Services Division, (860) 702-3400 or
email with the subject line P-Card