STATE OF CONNECTICUT
THE STATE COMPTROLLER
November 21, 1997
TO THE HEADS OF ALL STATE AGENCIES
|ATTENTION:||Chief Administrative and Fiscal Officers, and Business Managers|
|SUBJECT:||Handling of Non-State Funds for Seminars, Conferences and Symposiums Sponsored or Hosted by State Agencies|
To remind State agencies of the proper handling of non-State funds when hosting a seminar, conference or symposium. The following information was previously outlined in Comptroller's Memorandum No. 90-29 dated July 1, 1990.
The following procedures are to be adhered to when State agencies are sponsoring seminars, conferences and symposiums.
The monies or funds held in trust must be accounted for through the State accounting system.
The Comptroller's Office is sponsoring a property control seminar and each participant must pay to attend. A separate account will be established and all funds deposited to that account.
The following procedures will apply:
If monies or funds for an event are not sent directly to or deposited by the state agency to be held in trust, then this procedure does not apply.
If a state employee is a member of a national organization and the organization is holding a seminar here in Connecticut, the employee may collect the seminar fee and deposit it in a privately held bank account.
Questions may be directed to the Comptroller's Accounting Services Division at (860) 702-3380.
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