STATE OF CONNECTICUT
THE STATE COMPTROLLER
April 16, 1997
TO THE HEADS OF ALL STATE AGENCIES
|ATTENTION:||Chief Administrative and Fiscal Officers and Business Managers|
|SUBJECT:||Revised Petty Cash Fund Report|
The purpose of this memorandum is to distribute a revised annual Petty Cash Fund Report form and a revised paragraph 2.14 of the State Accounting Manual containing instructions regarding the report.
Section 3-112 of the Connecticut General Statutes gives the Comptroller the authority to establish petty cash funds and procedures for such petty cash funds.
The new items on the report are lines for both agency name and agency number and a line for the name and telephone number of an agency contact person.
Please use this revised form for the Petty Cash Fund Report, as of April 30, 1997, which is due in the Office of the State Comptroller, Policy Evaluation and Review Division, no later than May 31, 1997.
The revised Petty Cash Fund Report form and the revised paragraph 2.14 have been included in the latest revision (April 1997) of the State Accounting Manual.
Any questions concerning this memorandum may be directed to the Policy Evaluation and Review Division at (860) 702-3437.
PETTY CASH FUND REPORT
|As of ______________|
|Agency:(1) name ________________________________||number________|
|Contact Person: _______________________________________|
|please print name and phone number|
|Actual Cash on Hand||________________|
|Actual Cash in Bank||________________|
|Receipts for Expenditures on Hand||________________|
|Travel and Other Advances Outstanding||________________|
|I have examined this report and any attachments and certify that it is correct. I have examined the use of this petty cash fund during this past year and certify that its use has been as prescribed by the State Accounting Manual, Imprest Petty Cash Funds, except as indicated on an attachment.|
|Further (check one)|
|____________________________________||The full authorized balance is still needed.|
|____________________________________||$___________ is in excess of our needs and will be returned.|
|Accounting Manual||12-15||APRIL 1997|
|A Petty Cash Fund Report (Exhibit 12-4) is required for each petty cash advance, regardless of fund, authorized by the State Comptroller. The report will be as of April 30 and due in the Office of the State Comptroller, Policy Evaluation and Review Division no later than May 31 of each year. Certification by the Chief Administrative Officer, Chief Fiscal Officer or comparable official is required.|
|(1) Agency - Enter both agency name and agency code number.|
|(2) Fund - Enter "General fund" or name of other fund from which the petty cash fund was established.|
|If there are any questions on the preparation of this report call the Policy Evaluation and Review Division at (860) 702-3440.|
|Accounting Manual||12-11||APRIL 1997|
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