May 3, 1996
FISCAL YEAR-END INSTRUCTIONS 96-2
|To:||All State Agencies|
|Attention:||Chief Fiscal Officer or Business Manager|
All monies received prior to July 1 are fiscal year 1995-96 (old year) receipts and all monies received after June 30 are fiscal year 1997 (new year) receipts. The date of the check is not the controlling factor; the controlling factor is when the checks are received by your agency.
Receipts deposited and validated by the bank prior to July 1 must be reported on Series K slips dated no later than June 30. These deposit slips must be immediately delivered to the State Treasurer, but in no case later than 12:00 noon, July 3rd. Hand carry if necessary.
All monies collected prior to July 1 but not deposited and validated by the bank by June 30 must be deposited by July 3rd and recorded on Series K Deposit Slips dated after June 30. These deposit slips should be immediately transmitted to the Treasurer as required by Section 4-32 of the General Statues.
Please read and comply with State Accounting Manual (SAM) Section on Receipts for handling of old deposit slips at year-end. There is no need to report to the Comptroller on the unused deposit slips.
To insure that the correct fiscal year is adjusted, old year deposit slip corrections should be done on form CO-604 (Agency Correction or Adjustment Report) instead of a deposit slip.
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