||STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 96-16
March 22, 1996
TO THE HEADS OF ALL STATE AGENCIES
|ATTENTION:||Personnel and Payroll Officers |
|SUBJECT: ||Group Life Insurance Increases, March 1996|
- INSURANCE INCREASE. All employees insured under the
Group Plan pursuant to Section 5-257 of the General Statutes,
whose yearly gross compensation rate increased on or before
April 1, 1996, will have an increase in their insurance in
accordance with the attached schedule of insurance.
- BASIS FOR INCREASE. Only an employee's base salary
as of April 1, 1996, as noted in the Compensation Plan
issued by the Department of Administrative Services, shall
be used to determine his or her eligibility for increased
NO ADDITIONAL PAYMENTS, SUCH AS LONGEVITY,
OVERTIME, SHIFT DIFFERENTIAL OR MAINTENANCE,
MAY BE CONSIDERED AS BASE SALARY.
- EFFECTIVE DATE OF INCREASE. The increased deduction
should appear on the following payrolls:
| BI-WEEKLY: || March 15-28, 1996, payable April 12, 1996|
| SEMI-MONTHLY:|| April 1-15, 1996, payable April 15, 1996|
- PROJECTION/INCREASE CRITERIA. In order for the
insurance projection and premium increase to be processed
correctly by the MSA Payroll System, the following data
requirements must be met for employees on the MSA Payroll
- Employee status must be active (blank).
The coverage projection and premium increase is not
applicable to inactive or terminated employees.
- Normal salary must be greater than zero.
This information is needed to determine the amount of
insurance coverage for which the employee is eligible.
- Bargaining Unit designation must be entered.
This establishes the eligibility for coverages in excess of
- Employee must have D/OE 66 activated.
The deduction must exist prior to the projection increase
run. Maintenance for new coverage cannot be performed
during the projection increase run.
- Current amount deducted must be greater than zero.
D/OE 66 must be an active deduction.
- REPORTING REQUIREMENTS. An Insurance Projection Report, in
duplicate, showing employee number, name, previous deduction and
the insurance amount based on the deduction for the pay periods
shown in paragraph 3 above will be distributed to each agency
with the March 29, 1996, paychecks. This report will also show
the increased deductions and new insurance coverage where
increases in salary are sufficient to increase the coverage.
The report should be checked thoroughly for accuracy. Salary
adjustments for non-taxable maintenance or other unusual
situations, such as collective bargaining exceptions, should be
noted and corrected accordingly.
Corrections to the report, if any, should be entered in red to
the right of the printed figures. Any corrections made to the
printed report must be entered manually into the payroll system
by the agency payroll officer in the same manner described in
Section 6 below.
A copy of the report should be retained by the agency. The
original, as corrected, must be submitted immediately to the
attention of Supervisor, Group Life Insurance, Retirement and
Benefit Services Division, Office of the State Comptroller, 55
Elm Street, Hartford, Connecticut 06106.
Employees on Leave of Absence Without Pay or Workers'
Compensation who qualify for increased coverage and any
employees who are insured under this group life insurance plan,
but whose names do not appear on the report, should be listed
manually at the end of the report (use extra sheets if
necessary). Do not list employees who are on premium waiver
status as a result of disability.
- MSA PAYROLL SYSTEM. A mass change will be run as the first item
on the pay period in which the change is to be effective.
Records of employees whose salaries will change on that pay
period must be reviewed by the payroll clerk, and the revised
group life deduction must be entered on the "Deductions and
Other Earnings Maintenance" form (CO-1001) for those payroll
units using the forms or the "D/OE Maintenance" screen (170-187)
for those employees who are on-line. For on-line users, the
File Maintenance Report should be reviewed. Please call 566-
5428 if you need assistance.
- RETROACTIVE PAY INCREASES. Section 5-257 of the Connecticut
General Statutes provides that increases of life insurance
arising from retroactive salary increases shall take effect on
the first day of April or October subsequent to the approval
date of such increases. There is no recalculation of group life
insurance to the effective date of a retroactive increase.
- SCHEDULES OF INSURANCE. Attached are two Schedules of
Insurance. The first is for collective bargaining employees
with a $38,000.00 limit on basic life insurance. Schedule 2 is
to be used for employees who are (1) not in a collective
bargaining unit or (2) whose bargaining unit has a stipulated
maximum amount of insurance greater than $38,000.00.
To assure delivery of the appropriate benefits to each employee
covered with group life insurance, the information maintained by the
State Comptroller must be current.
In order to maintain the current status of the group life insurance
files, it is imperative that every agency payroll office submit BI-
WEEKLY, to the Comptroller's Retirement and Benefit Services
Division, the "Report of Group Life Insurance Bi-weekly Payroll
Changes," Form CO-889.
This has been and will continue to be an ongoing requirement.
Very truly yours,
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