|STATE OF CONNECTICUT|
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 95 - 65
December 5, 1995
TO THE HEADS OF ALL STATE AGENCIES
|Attention:|| Chief Administrative and Fiscal Officers, and|
|Subject:||Institutional Activity and Welfare Funds Manual|
"The administrative heads of any such institution may, with the approval of the comptroller and in accordance with procedures prescribed by the comptroller, establish one or more activity funds."
"Unless otherwise provided by the donor, all gifts, donations or bequests made to the students or patients of any state educational, medical or welfare institution as a group, unclaimed funds accumulated from money deposited for the use of the students or patients in any such state institution, and the interest on any such money, shall be placed in a separate fund at such institution which may be known as the "Institutional General Welfare Fund" and shall be used in accordance with procedures prescribed by the comptroller, for the benefit of the students or patients of such institution in any manner which the governing board of such institution deems suitable."
"Unless otherwise.....shall be placed in a separate fund which may be known as the "Correctional General Welfare Fund" and shall be used in accordance with procedures prescribed by the comptroller, for the benefit of the inmates....."
The Office of the State Comptroller is in the process of revising the "Institutional Activity and Welfare Funds Manual."
To assist our office in establishing a contact person for each State agency and in obtaining information regarding your Activity/Welfare Fund accounts, please complete the attached questionnaire by December 29, 1995 and forward to the following address:
Office of the State Comptroller
Policy Evaluation & Review
55 Elm Street Rm. 219
Hartford, CT 06106
Please submit the questionnaire even if your agency does not have an activity or welfare fund. Just complete the agency number and name blocks and check the box "not applicable." This will ensure a complete listing of all applicable agencies.
If you have any questions regarding the above instructions or with the form, please call the Policy Evaluation & Review Division at 566-5337 for assistance.
Office of the State Comptroller
Policy Evaluation & Review Division
55 Elm Street Hartford, CT 06106
Please complete items 1-3 and return to the above address. If applicable please answer 1-13.
|Agency Number||Agency Name and Address|
|3. If this questionnaire does not apply to you please check here and return to the above address_______|
|Person responsible for the establishment and maintenance of the Activity/Welfare Fund|
|Recordkeeping system currently in place|
|7. a. Manual_______||Automated________|
|b. If automated:|
|Hardware: PC_____||Main Frame_______|
|8. Dollar amount of expenditures for FY 1994-1995 $______________|
|9. Dollar amount of receipts for FY 1994-1995 $_________________|
10. What is the asset value for this fund that was included on the
CO-59 for 8/1/95
|Are administrative fees and/or salaries being charged to the funds YES______ NO______|
|a. How is it determined?____________________________________|
|b. How much on an annual basis?_____________________________|
c. What authority is this charge made (statute, governing body regulation)
|11. Any recommendations regarding the accounting records or chart of accounts ___________________________________________________________ ___________________________________________________________|
|12. Recommendations or problem areas you would like clarified ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________|
|If you have any questions concerning this form please notify Amy Carragher at 566-5337.|
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