|STATE OF CONNECTICUT|
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 95 - 35
May 26, 1995
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Chief Administrative Officers and Fiscal Officers,|
Business Managers, and Payroll and Personnel Officers
|Subject:||Hours of Work, Deferred Annual Increments, Tuition, and Professional Development Issues for Members of the Administrative and Residual P-5 Bargaining Unit|
The collective bargaining agreement reached between the State and the Administrative and Residual Employees Union, which was approved by the State legislature in April 1995.
Effective July 1, 1995 and each July 1 thereafter through July 1, 1998, the standard workweek will be increased by one hour and fifteen minutes (1:15) until the standard workweek reaches forty (40) hours per week, commencing July 1, 1998.
Effective July 1, 1995 and each subsequent July 1 through July 1, 1998, schedules which vary from the standard workweek will be increased as set forth above.
From June 23, 1995 through June 30, 1995 the work day is seven hours. Effective July 1, 1995 the seven and one-quarter hour work day begins.
The Department of Administrative Services, Personnel Division, will be issuing tables showing the accrual hours for each year of the contract.
For each year of this Agreement, commencing July 1, 1995, employees who are on the maximum step of the salary schedule, who receive no annual increment, will receive a lump sum payment. Said payment will be made on the date when the annual increments are paid.
|Pay Period||Check Date|
|October 1995||9/29/95 - 10/12/95||10/27/95|
|April 1996||3/29/96 - 4/11/96||4/26/96|
|October 1996||9/27/96 - 10/10/96||10/25/96|
|April 1997||3/28/97 - 4/10/97||4/25/97|
|October 1997||9/26/97 - 10/9/97||10/24/97|
|April 1998||3/27/98 - 4/9/98||4/24/98|
|October 1998||9/25/98 - 10/8/98||10/23/98|
|April 1999||3/26/99 - 4/8/99||4/23/99|
|July 1, 1995||July 1, 1996||July 1, 1997||July 1, 1998|
|$ 105,000||$ 105,000||$ 105,000||$ 105,000|
These funds may be used in accordance with established policy and practice. The parties may vary the method or amount of an individual's payment in a manner determined to be mutually beneficial.
Unused funds from one contract year may be carried into the following contract year by mutual agreement of the parties.
The State will honor reimbursement claims submitted by the unit employees for the contract year 1994-95, if such claims meet the contractual standards, and to the extent that the aggregate of such claims will not exceed the permissible limitations. Because there is no identified "fund" for contract year 1994-95, there will be no roll over of unexpended funds into contract year 1995-96.
(c) Employees may request and, subject to the conditions outlined herein, will be granted up to ten (10) days leave with pay per contract term for professional development.
Effective July 1, 1995 and each contract year thereafter, the State will allocate to the professional development fund the following:
|July 1, 1995||July 1, 1996||July 1, 1997||July 1, 1998|
|$ 60,000||$ 60,000||$ 60,000||$ 60,000|
The State will honor reimbursement claims submitted by unit employees for the contract year 1994-95, if such claims meet the contractual standards, and to the extent that the aggregate of such claims will not exceed the permissible limitations. Because there is no identified "fund" for contract year 1994-95, there will be no roll over of unexpended funds into contract year 1995-96.
|Standard Work # |
|Split Pay||1995||June 23 - 30||July 1 - 6||71|
|Period||1996||June 21 - 30||July 1 - 4||73.5|
|1997||June 20 - 30||July 1 - 3||75.75|
|1998||June 19 - 30||July 1 - 2||78 *|
|* The new standard work week of 80 hours bi-weekly will begin the second pay period of July 3 through July 16, 1998 (check date July 31, 1998).|
New pay plans will be implemented centrally with the new standard work week for the second pay period of the contract year.
Agency payroll staff must ensure that the employee's master file (hours worked and rate of pay) is properly coded.
CSEIS And APS will provide employee's hourly rate and new bi-weekly salary. For those employees currently on the 70 hour bi-weekly pay plan, the Comptroller's Office will adjust the employee's hours to reflect their new hours as 72.5 as part of the interface processing.
On the second pay period of each fiscal year of the contract the automated interface will update the affected agencies employees' masterfile records for base bi-weekly pay and standard work hours.
Each year of the contract, agency payroll staff must ensure their employees' records are recorded properly.
For the pay period July 7, 1995 through July 20, 1995 check date August 4, 1995, the hours worked must be manually input on Screen: 160. Change Normal Hours to 72.50 and Normal Salary to the salary from the new pay plan issued by the Department of Administrative Services. Each subsequent year this adjustment must be made to reflect the new base hours and bi-weekly salary.
Entering New Salary Amounts on Bi-Weekly Payroll
Annual increments will be entered centrally at the proper time as indicated in Section III. B (3) of this memorandum.
Payment of Maximum Step Bonus
Submit all pre-approved tuition reimbursement requests to the Comptroller's Business Office after July 1, 1995 as follows:
Tuition reimbursement requests without proper backup documentation will be returned.
Requests should be submitted after July 1, 1995 to the Comptroller's Special Services Division as follows:
Submit request for reimbursements to the Comptroller's Business Office after July 1, 1995 as follows:
Questions may be directed as follows:
Payroll Procedures: Central Payroll 566-4258
Contract Interpretation: Agency Personnel Officers
Tuition and Professional Development: 566-3689
Memorandum Interpretation: Accounting Systems, 566-4265
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