Frequently Asked Questions

Property Control

Q: When is the CO-59 due to the Comptrollerís Office?

A. CO-59, Fixed Assets/Property Inventory Report - GAAP Reporting Form: The purpose of this form is to report all property owned by each State agency. The due date of this form to the Comptrollers Office is October 1st.
Q. Agency called for clarification on "Off-Site Copy of Property Record" section in Property Control Manual, Chapter 2.

A. One way to keep copy of inventory off-site is to swap with (keep at) another agency. Agencies should have a disaster recovery plan.

Q. Form CO-853. Is it on the internet? Where do I send it?

A. Form CO-853, Report of Adjustment to State-Owned Real and Personal Property
Use this form to make adjustments to State-owned real and personal property. Adjustments may include but are not limited to theft, vandalism, lack of supporting documentation, criminal or malicious damage, missing items, spoiled or expired products, lost or misplaced funds, or items recovered.

Form CO-853 is available on the internet here.
This form should be emailed to

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