Frequently Asked Questions
- Q: If a
vendor is approved for services does that mean all the locations are
approved for use with the P-Card also? For example, Town Fair Tire in East
Hartford is approved, but what about the Town Fair Tire in Avon?
A: It depends on if they have the same Fein #, or if they are a franchise
with a different Fein.
Q: What if a company is an LLC with a w-9 on file, but they list them selves
as a partnership which is a business entity 2 on the vendor file?
A: We can only approve business entity 3's which are corporations or Not for
profit business entities 4, so the P-Card could not be used with this
Q: Do you only approve vendors that are incorporated for the P-Card service
A: Yes, we only approve vendors who are incorporated, in order to insure our
compliance with the IRS. Since the payment is made to the bank and not the
vendor who is providing the service, they cannot be on this list.
Q: Can agencies still purchase from vendors who are not on the service
A: Yes, agencies can still purchase services from vendors who are not on the
list. However, they cannot use the P-Card to make the purchase.
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