DETERMINING INVOICE AND RECEIPT DATES

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Invoice date is the date the agency receives an invoice from the vendor through any State location. Upon receipt, a vendor invoice should be date stamped "Received" or otherwise marked in some way with the date, and this date should be entered in the invoice date field on the Core-CT voucher. The invoice date is usually not the date when the voucher is created in Core-CT or the date on the vendor's invoice. For invoices received via email, the invoice date is the received date on the email, not the date first read or printed. If the invoice is generated internally, the invoice date should be the date the invoice was prepared and approved.

Receipt date refers to the date goods or services were received or contractually due. If multiple dates or billing periods are included on a single invoice, use the latest date.

See below for examples of invoice and receipt dates by transaction type.

TRANSACTION TYPE

For specific questions not covered in this document please contact the Accounts Payable Division, Office of the State Comptroller using the form below.


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