FORM NAME: | TRANSFER CERTIFICATE (CO-607) |
PURPOSE: | Form CO-607 is used in conjunction with one or more Transfer Invoice forms (CO-608) to make a transfer list. The list is used to settle claims between State agencies (inter-agency) and between appropriations or funds administered by a single agency (intra-agency). |
DISTRIBUTION: | COMPTROLLER, CREDITOR AGENCY |
COMPLETION INSTRUCTIONS:
The CO-607, Transfer Certificate, contains the revenue portion of a transfer list for inter-agency claims. This form should be used for both the revenue and expenditure portions of a transfer list for intra-agency claims. Read the introduction to this section of the manual and paragraph 2.2 for further details.
X-REF | MAX | |
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NUMBER | LENGTH | NAME/DESCRIPTION |
1 | 2 | DOC TYPE/DOCUMENT TYPE |
Three types available are listed below, explained in detail in paragraph 2.2 and decoded on the form for quick reference: ST = Service Transfer
(inter-agency) |
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2 | 4 | ORIG AGENCY/ORIGINATING AGENCY |
Number of the creditor agency. See coding Table 3.2, located in the coding section of the State Accounting Manual, for available codes. | ||
3 | 8 | DOCUMENT NUMBER |
Pre-printed number. | ||
4 | 2 | FISCAL YEAR |
Higher side of fiscal year; e.g. fiscal year 95/96 = 96. |
ACCOUNTING MANUAL | 7-25 | APRIL 1997 |
X-REF | MAX | |
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NUMBER | LENGTH | NAME/DESCRIPTION |
5 | 6 | ACCRUAL DATE (MMDDYY) |
Reserved for future use - do not complete | ||
6 | 4 | AGENCY |
The number of the creditor agency. Use the appropriate number from coding Table 3.2. |
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7 | 7 | COST CENTER |
Fund and SID to be credited with revenue or reduction of expenditure. Fund = positions 1-4. See coding Table 3.1 for available SID = positions 5-7. |
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8 | 5 | REV/EXP OBJECT |
REVENUE/EXPENDITURE OBJECT | ||
REV OBJECT | ||
To be used when preparing Service Transfers and Grant Transfers. Represents standard account coding for report- ing revenue by account. Position 5 must be zero unless specified by the State Comptroller. See coding Table 3.3 for available codes. |
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EXP OBJECT | ||
To be used when preparing Expenditure Transfers. Repre- sents detail coding for reporting expenditures by clas- sification. Major object is positions 1-2; minor object is positions 3-5. Position 5 must be zero until specific 3 digit minor objects have been assigned by the Comptroller. See coding Table 3.4 for available codes. |
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9 | 13.2 | AMOUNT |
The appropriate amount of the coding line. |
ACCOUNTING MANUAL | 7-26 | APRIL 1997 |
X-REF | MAX | |
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NUMBER | LENGTH | NAME/DESCRIPTION |
AGENCY TAIL (FUNCTION, ACTIVITY AND EXTENSION) | ||
10 | 4 | FUNCTION |
Four position function code to be used by agencies to further classify the committed amount. |
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11 | 9 | ACTIVITY |
Nine position activity code to be used by agencies to further classify the committed amount. |
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12 | 7 | EXTENSION |
Field available to agencies for additional classification of commitment. This field will not be data entered centrally. |
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13 | TOTAL | |
The total of amounts listed on the coding lines above. | ||
14 | PREPARED BY | |
Name of creditor agency contact person. | ||
15 | TELEPHONE NO./TELEPHONE NUMBER | |
Telephone number of creditor agency contact person. | ||
16 | 6 | DATE |
Date the form was prepared. | ||
17 | AUTHORIZED SIGNATURE | |
Signature (do not use rubber stamp) of the creditor agency's fiscal person responsible for the commitments and expenditures of the agency. |
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18 | TITLE | |
Title of the person signing in block number 17. | ||
19 | 6 | DATE |
Date the transfer is approved. |
ACCOUNTING MANUAL | 7-27 | APRIL 1997 |
Transfer Certificate, CO-607