INTERDEPARTMENTAL MEMORANDUM

April 02, 2015

I. AUTHORITY

The stipulated agreement between the State of Connecticut and the Connecticut State Police and Fire Union, NP-5, which was approved by the General Assembly on February 26,2015 pursuant to CGS Section 5-278(b).

II. MOTOR VEHICLE LIEUTENANTS

Effective October 3,2014, the Motor Vehicle Lieutenants will be removed from the MP 60 pay plan and placed in the NP-5 pay plan, Salary Group PS-19 using the round-up method.

A. Vacation Accrual

The maximum accumulation of vacation time will be sixty (60) days for all new employees appointed to the job title of Motor Vehicle Lieutenant.

The Motor Vehicle Lieutenants currently assigned to the managerial pay plan have accumulated more than sixty (60) days vacation time. As of the date of legislative approval of the agreement, such number of days will be the maximum accumulation for these employees. Motor Vehicle Lieutenants who were permitted a maximum accumulation greater than sixty, (60) days based upon their accumulation as of the date of legislative approval of the agreement will continue to retain the same vacation accumulation maximum if they are promoted hereafter.

B. Overtime

The Motor Vehicle Lieutenants will be classified as exempt employees for the purpose of overtime. They are eligible to accumulate Compensatory Time but not the payment of overtime for all hours over 40 worked in a work week on an hour for hour basis when the overtime is required and authorized by management.

The accumulation of compensatory time is subject to a maximum of 120 hours. If an employee's compensatory time exceeds the 120 hour maximum, the employee will be paid for the time in excess of the 120 hours as soon thereafter as is practicable. The monies will be paid at the straight time rate.

C. Longevity
The current Motor Vehicle Lieutenants will be eligible for longevity payments as prescribed by the contract in accordance with existing practice, except as provided otherwise in the agreement. No employee in the classification of Motor Vehicle Lieutenant, first hired on or after July 1,2011 will be entitled to a longevity payment, provided, however, any individual hired on or after said date who will have military service which would count toward longevity under current rules will be entitled to longevity if they obtain the requisite service in the future.

III. COMPENSATION (Article 20 Section 6)

The Motor Vehicle Lieutenants will not receive the clothing allowance.

IV. HOLIDAYS (Article 25)

The Motor Vehicle Lieutenants will not work on a holiday without prior management approval.

V. SCHEDULED PAYMENT DATES

A. General Wage Increase
The agency must process the general wage increase manually.

B. Annual Increments
The agency must process the annual increments manually.

C. Lump Sum Payments
The agency must process these lump sum payments manually and follow the effective dates of annual increments.

VI. PAYROLL PROCEDURES

A. Implementation of General Wage Increase

New pay plans will be implemented centrally with the new hourly rate and biweekly salary effective with the pay period, at the proper time.

B. Payment of Lump Sum(s)

l. On the Timesheet Page: Amount Time Reporting Code XMISP.

2. On the Additional Pay Page: Arnount; Earnings Code MPS.

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

VII. RETROACTIVE PAYMENTS

For the pay periods October 3, 2014 through April 17, 2015, agency staff must calculate any retroactive payments. Payments will be separately identified and subject to mandatory deductions only, i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

A. Retroactive Annual Increments and Lump Sum Payments

B. Implementation of Retroactive
New pay plans will be implemented centrally with the new hourly rate and biweekly salary effective with the pay period, at the proper time.

Retroactive Payments

1. On the Timesheet Page: Amount or Hours; Time Reporting Code XRTRA or XRTRH

2. On the Additional Pay Page: Amount or Hours; Earnings Code RTR.

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

C. Payment of Retroactive Lump Sum

1. On the Timesheet Page: Amount or Hours; Time Reporting Code XRTRA or XRTRH.

2. On the Additional Pay Page: Amount; Earnings Code RTR.

VIII. GENERAL

Questions may be directed as follows:

Contract Issues: Agency Human Resources Officers;

Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3447;

Tuition Reimbursement: Office of the State Comptroller, Administrative Services Division, (860) 792-3344;

Memorandum Interpretation: Office of the State Comptroller, Administrative Services Division, (860) 702-3440.

KEVIN LEMBO
STATE COMPTROLLER

KL:ED

Return to Index of Interdepartmental Memoranda
Return to Index of Comptroller's Memoranda
Return to Comptroller's Home Page