|STATE OF CONNECTICUT|
|OFFICE OF THE STATE COMPTROLLER|
55 ELM STREET
February 14, 2011
|To:||Chief Administrative and Fiscal Officers, and Business Managers|
|Subject:||Updated Procedures for Unclaimed Client Property|
To update the procedures in the Accounting Procedures Manual for Activity and Welfare Funds, in particular the unclaimed client funds and the unclaimed personal property of deceased clients and those no longer residents of a state facility.
Sections 4-52 through 4-56, and Section 4-58 of the Connecticut General Statutes.
III. GENERAL INFORMATION
The Accounting Procedures Manual for Activity and Welfare Funds will be revised in, Section IV. Procedures - B. Revenues - 4. Restricted Accounts to include the following:
Individual Client Funds and Personal Property
As mentioned above, an individual restricted account may be established. The individual client funds consist of revenue derived from private sources such as cash, bonds, or savings accounts, are for the sole benefit of the client, and are in the custody of the administrative head of a state agency. These funds are held in trust for the client to be used strictly for the client. The client may also have personal property such as jewelry, a television, radio, computer, etc. If the client is deceased or no longer a resident of the facility, the agency must make every effort to return any remaining funds or personal property to the rightful owner or next of kin, in a timely manner.
When all attempts to return the funds and/or personal property are exhausted then the funds and personal property are deemed "unclaimed property". Property is considered "unclaimed" when there has been no owner contact with the property for a set period, usually three or five years. Any person or entity in possession of property which belongs to another is deemed a holder of unclaimed property.
The first step after determining that the funds or personal property are
unclaimed is for the Trustee Agency to contact the Department of Administrative
Services - Collection Services Division and determine if any funds are owed to
the State. If funds are owed to the State then the funds or personal property
are to be transferred to the Collection Services Division. If funds are not owed
to the State then the Trustee Agency must follow the instructions for "holders"
on the Office of the State Treasurer, Unclaimed Property Division's website,
Questions regarding this memorandum may be directed to the Fiscal Policy Division of the Office of the State Comptroller at (860) 702-3440.
Questions regarding the reporting process for unclaimed property may be submitted to the Office of the State Treasurer at firstname.lastname@example.org.
Questions regarding whether clients owe the State funds should be directed to
the Department of Administrative Services, Collection Service Division at (860)
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