STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
November 18, 2010
TO THE HEADS OF ALL STATE AGENCIES
|ATTENTION:||Personnel and Payroll Officers, Chief Administrative and Fiscal Officers, Business Managers|
|SUBJECT:||Medicare Part D - Creditable Coverage Notices|
This Memorandum updates and replaces Comptroller's Memorandum 2009-37 dated November 17, 2009.
The Medicare Prescription Drug, Improvement, and Modernization Act of 2003 (MMA) added a prescription drug program to Medicare, referred to as "Part D" of Medicare. Prescription drug coverage under Medicare was available January 1, 2006. This program requires that the State, as an entity that provides prescription drug coverage to Medicare beneficiaries, disclose whether the entity's coverage is "creditable prescription drug coverage" (Disclosure Notice). The disclosure is required whether the entity's coverage is primary or secondary to Medicare. The Creditable Coverage Disclosure Notice (hereinafter the "Notice") must be provided to all Part D eligible individuals who are covered under, or who apply for, the State's prescription drug coverage. The Notice requirement applies with respect to Medicare beneficiaries who are active employees and those who are retired, as well as to Medicare beneficiaries who are covered as spouses under active or retiree coverage.
The prescription drug benefits of the State employee and retiree health plan qualify as creditable coverage, meaning that the benefits provided are at least as valuable as the benefits provided under Medicare Part D.
The Healthcare Policy & Benefits Services Division mailed the Notice to retired employees and beneficiaries with the 2010 Open Enrollment materials, and will provide such Notices to Retirees in the future. The Division has also mailed the Notice to all active employees and their spouses who are, or will be, age 65 on or before January 1, 2011.
In that connection, the purpose of this Memorandum is to remind state agencies of the procedures that have been implemented to assure that all Medicare eligible employees and their dependents are provided the Notice as required by federal law, and the tasks that must be performed at the Agency level to identify those eligible for such Notice.
II. NOTICE PROCEDURES - The Division will continue to provide Notices to retired beneficiaries. Agencies should refer all questions from retired employees or their dependents to the Retirement Health Insurance Unit at (860) 702 3533.
The Division will continue to provide the annual Notice to all employees and their enrolled beneficiaries who are identified as Medicare-eligible and are enrolled in active employee health coverage.
A. Recordkeeping - In order to assure compliance with federal regulations that require employers to provide the Notice at certain times as outlined in section B. below, the following information must be obtained from all Medicare beneficiaries prior to the issuance of the Notice in section B. below:
The information must be entered into the CORE-CT Personal Information page for employees (Workforce Administration > Personal Information > Modify a Person, select the Regional tab), or on the Update Dependent\Beneficiary page (Benefits > Employee/Dependent Information > Update Dependent/Beneficiary, select the Personal Profile tab, then click on the US Flag - US Federal Government drop down), for dependent\beneficiaries.
B. Notice Requirements - Prior to the effective date of coverage for any beneficiary when they first enroll in state employee health coverage. This will include the following Medicare-eligible beneficiaries:
Use the form letter EE_1011_Creditable Coverage Notice (attached) in the above situations. Do not use earlier versions of the Notice. Complete all fields in the form letter, and a place a copy of the Notice in the employee's personnel file used for benefit purposes. The text of this letter cannot be changed by the Agency.
Inquiries from employees who have questions about Medicare D that are not answered in the Creditable Coverage Notice should be referred to Medicare. Inquiries from retired employees should be referred to the Retirement Health Insurance Unit at (860) 702-3533. Personnel or Payroll staff with questions concerning the Medicare D Creditable Coverage Notice should contact the Comptroller's Healthcare Policy & Benefit Services Division, Health Care Analysis Unit at (860) 702-3539.
Very truly yours,
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