STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2009-35
November 4, 2009
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Chief Fiscal Officers or Business Managers|
|Subject:||Statewide Cost Allocation Plan for the Fiscal Year 2008-2009|
Attached is the approved 2008-2009 Statewide Cost Allocation Plan, dated November 2, 2009.
Section I: Costs Distributed through State/Local-Wide Cost Allocation
This section contains the fixed approved central service costs by grantee agencies as listed in Exhibit A. The costs are to be incorporated into agency indirect cost proposals prepared using the appropriate fiscal year costs and other cost statements based upon the same fiscal year costs.
All state agencies receiving Federal or any other grants, or private funds, etc., must compute an indirect cost rate for each fiscal year of their Federal or other programs. The proposal is to be submitted for approval to the agency's cognizant Federal department or agency within six months after the close of each fiscal year. Generally, Federal cognizance of a particular state agency is assigned to that Federal department with the largest dollar involvement.
This indirect cost rate shall enable the state to recover both agency and statewide indirect costs as permitted by Federal regulations.
The central service costs are distributed to various "super agencies" and an "all others" category. Super agencies typically contain more than one state agency. REQUESTS FOR A BREAKDOWN OF COSTS ALLOCABLE TO A PARTICULAR STATE AGENCY CONTAINED WITHIN THESE LARGER ORGANIZATIONAL STRUCTURES SHOULD BE ADDRESSED TO:
Office of the State Comptroller
Budget and Financial Analysis Division - Cost Unit
55 Elm Street, Room 109
Hartford, Connecticut 06106-1775
Section II: Costs Distributed through Billing Mechanisms
The categories listed herein are approved to have their costs billed to the programs directly as the services or goods provided for herein are used by the programs.
Fringe Benefit Cost Recovery
The approved 2008-2009 fixed fringe benefit recovery rates for Unemployment Compensation and Retirement plans for covered payroll are listed in Exhibit B. The approved 2008-2009 fringe benefit recovery actual costs for the Medical Insurance, Group Life Insurance, FICA-Social Security, FICA-Medicare for covered payroll are directly identified by individual employee.
Covered payroll is all personal services expenditures for positions paid from Federal grants, Grants other than Federal, and other than General Fund accounts.
Fringe Benefit actual cost components for Medical Insurance, Group Life Insurance, FICA-Social Security, and FICA-Medicare are used along with the negotiated rates for Unemployment Compensation and the applicable Retirement plan.
For information purposes, listed below are the breakdowns of the statewide fringe benefit recovery rates by fringe benefit component. These rates were originally published under Memorandum No. 2008-19, dated July 1, 2008.
|Component||FY 2008-09 Rate|
|SERS - Regular Employees||33.99%|
|Alternate Retirement Plan||9.57%|
|Teachers Retirement Plan||26.33%|
|SERS - Hazardous Duty||32.03%|
|FICA-Social Security Tax Rate||6.20%|
|(of applicable wages up to Federal maximum limit)|
|FICA-Medicare Tax Rate||1.45%|
|(of applicable wages - no maximum limit)|
Workers' Compensation Costs. Any Indirect Cost Proposal or Cost Allocation Plan prepared by agency that includes the 2008-2009 Statewide Cost Allocation Plan cost allocated to the agency should also include the actual cost of claims paid on behalf of the agency during the 2008-2009 fiscal year.
Agencies with a specific Worker's Compensation appropriation should use the total expenditures of that appropriation in their Indirect Cost Proposal or Cost Allocation Plan.
For all other agencies, a separate schedule of 2008-2009 Workers' Compensation costs paid on their behalf is attached in Exhibit C. The published Workers' Compensation amounts should be included in these agencies' Indirect Cost Proposals or Cost Allocation Plans.
If you have any questions regarding this memorandum please call the Cost
Reporting Unit, Budget and Financial Analysis Division at 860-702-3352.
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