STATE OF CONNECTICUT
COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
DEPUTY COMPTROLLER
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STATE OF CONNECTICUT |
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| NANCY WYMAN COMPTROLLER |
OFFICE OF
THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775 |
MARK OJAKIAN DEPUTY COMPTROLLER |
MEMORANDUM NO. 2009-20
June 8, 2009
TO THE HEADS OF ALL AGENCIES
| Attention: | Chief Administrative Officers, Fiscal Officers, and Business Managers |
| Subject: | Cancellation Forms |
I. PURPOSE
The purpose of this memo is to advise all State agencies that the following Comptroller forms have been revised and can be downloaded from the Comptroller's website:
| CO-790 | Payment Cancellation |
| CO-860 | Request for Payment Information |
II. PROCEDURES
The new forms are available at http://www.osc.state.ct.us/agencies/forms/ and may be used immediately. Any forms received after July 1, 2009, with a revision date prior to 5/09 will be returned to the agency and not processed.
The revised CO-790 eliminates the need to submit a CO-860 for a cancellation request. A CO-860 should now only be used to request a copy of a check that has been cashed. Please refer to pages two thru six of the updated job aid available at http://www.core-ct.state.ct.us/user/finjobaids/ap.htm for instructions on how to fill out the new forms.
As a result of the new cancellation process, any payment that needs to be reissued from the Treasurer's Outstanding Check List will require a CO-790, not a CO-860.
Use the following chart to determine which forms you need to submit for a request:
| Situation | Required Form(s) | Send Form(s) to |
|---|---|---|
| Payment needs to be reissued for any reason, with or without changes | CO-790 | OSC APD |
| Wrong vendor was paid, Payment was for the wrong amount, or Payment was a duplicate |
CO-790 and CO-790S |
OSC APD |
| Need a copy of a check that has a reconciliation status of Recon in Core-CT | CO-860 | Office of the State Treasurer |
| Need to verify an EFT deposit to a vendor's account | CO-860 | Office of the State Treasurer |
III. QUESTIONS
Please direct any questions to Sarah Caron of the Accounts Payable Division at 860-702-3410 or sarah.caron@po.state.ct.us .
Sincerely,
Nancy Wyman
State Comptroller
NW:MKA:sc
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