COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2006-34

November 3, 2006

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative Officers, Chief Fiscal Officers, and Business Managers
Subject: Expanded Use of Blanket Purchase Orders

I. PURPOSE

The purpose of this memo is to advise agencies of the expanded use of blanket purchase orders for use with ?automatic deliveries?.

II. PROCEDURES

The Comptroller's Accounts Payable Division has authorized the expanded use of blanket purchase orders when an "automatic delivery" process exists. For purposes of this memorandum the term "automatic delivery" is defined as the ordering of goods and/or services where the quantity cannot be readily determined until time of receipt. Examples include, but are not limited to utilities, heating oil, gasoline, dairy and bakery products, bottled water, etc. Blanket POs will streamline the procurement process that has proven problematic with continuous price changes and other receiving functions.

Each blanket PO must encumber enough funds to cover the estimated purchases. Receipt of goods and/or services in excess of the dollar amount encumbered is a violation of Connecticut General Statute 4-98.

This decision in no way changes our current business process for ordering food from Sysco Food Services.

III. QUESTIONS

Please direct your questions to Mark Aronowitz at (860) 702-3399 or mark.aronowitz@po.state.ct.us.

NANCY WYMAN
STATE COMPTROLLER

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