STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2002-47
December 13, 2002
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Chief Administrative and Fiscal Officers, Business Managers and Payroll and Personnel Officers|
|Subject:||Mandatory Overtime - District 1199|
To provide agencies with instructions for implementing an arbitration award affecting members of the NP-6 and P-1 bargaining units.
Article 13 and Article 9 of the contract between the State of Connecticut and the New England Health Care Employees Union, District 1199 and the recent Arbitration award discussed in OLR General Notice No. 2002-23 dated November 15, 2002.
III. MANDATORY OVERTIME
Under Article 13, Section 13 of the contract, mandatory overtime may be utilized only under emergency situations. Emergency is defined in the contract as a weather emergency or other event where the Governor close State offices, a lockdown in a correctional institution, or when the number of actual staff reporting to work is below minimum safe levels or legal requirements. The compensation rate for mandatory overtime is double the employee's regular hourly rate.
The arbitration award addressed the rate of pay for part-time employees who are mandated to work overtime. The double time rate does not apply for mandatory hours that do not exceed 40 hours of work time per week.
IV. AGENCY RESPONSIBILITIES
As a result of this award, agencies must:
V. OVERPAYMENT PROCEDURE
The overpayment procedure is found in Article 9, Section 17 of the contract. If it is determined that an employee has been overpaid, the employee will be notified in writing and the agency shall meet with the employee and the Union. The agency will explain how the overpayment occurred and discuss a repayment schedule. The agency shall arrange to recover the overpayment from the employee over the same period of time the overpayment was made unless the agency and the employee agree to some other arrangement.
VI. AGENCY REPORTING RESPONSIBILITIES
Agencies must notify the Comptroller's Payroll Services Division when an employee makes a repayment of wages. Agencies must provide proper documentation to the Comptroller's Payroll Services Division promptly upon the repayment by an employee of an overpayment of wages.
In addition, agencies must provide a statement to the employee making a repayment of prior year wages showing the amount of repayment, the date repaid and for what year the amount was included on the W-2. Agencies must send a copy of this statement to the Comptroller's Payroll Services Division.
VII. PAYROLL SERVICES REPORTING RESPONSIBILITIES
Questions may be directed as follows:
|Payroll Procedures:||Office of the State Comptroller, Payroll Services Division,|
|Remote Job Entry:||Office of the State Comptroller, Payroll Services Division,|
|Memorandum Interpretation:||Office of the State Comptroller, Policy Services|
|Division, (860) 702-3440;|
|Contract Issues:||Agency Personnel Officer.|
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