STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2002 - 29
August 19, 2002
TO THE HEADS OF ALL STATE AGENCIES
|| Personnel and Payroll Officers, Chief Administrative and
Fiscal Officers and Business Managers
|| Employee Social Security Numbers
- When any employee is hired, a valid social security number (SSN) must be
placed on file. The responsibility for the validity of these numbers rests
with the employing agency for all reporting purposes.
- The Payroll Services Division of the Office of the State Comptroller
produces a quarterly report showing questionable or invalid social security
numbers. This report is used by all Payroll Services Division staff to
contact the affected agencies and ask them to correct the social security
number problem with the affected employee. A designated Supervisor in the
Payroll Services Division will monitor to make sure the agency corrects the
social security number problem.
- In the event that an affected employee does not produce a valid social
security number, agencies should contact the Office of Labor Relations for
guidance on how to proceed. No employee should be removed from the payroll
(for an invalid social security number) without first contacting the Office
of Labor Relations.
Please direct questions regarding this process to the Comptroller's
Payroll Services Division at (860) 702-3463.
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