State of Connecticut
EDS Contract Compliance Report
Appendix B
List of Documents Reviewed
| Date | To | From | Document Type | Description |
|---|---|---|---|---|
| 4/28/81 | N/A | N/A | Contract (1981) | First Title XIX Medicaid contract between DIM and EDS signed by Kennard Hill, EDS and Edward Maher, Commissioner, DIM. Consisting of a contract and eight (8) amendments. |
| 12/23/86 | N/A | N/A | Contract (1986) | Second Medicaid contract between DIM and EDS signed by George Newstrom, EDS and Stephen Heintz, Commissioner, DIM. Including two amendments. |
| 5/6/93 | N/A | N/A | RFP | Introductory section of the RFP stating the objectives of the RFP |
| 8/2/93 | Holly Miller-Sullivan, Contract Administrator, DSS | Daniel Dwyer, EDS | Letter | RFP Response Transmittal letter |
| 8/2/93 | N/A | N/A | Schematic | Connecticut AIM System |
| 8/2/93 | N/A | N/A | RFP Response | Section B Executive Summary |
| 8/2/93 | N/A | N/A | RFP | Appendix B: Glossary of Terms and Abbreviations |
| 8/2/93 | N/A | N/A | RFP | Section 1 General and Procurement Information - Objective |
| 8/2/93 | N/A | N/A | RFP Response | Section E Introduction MMIS Technical and Functional Capabilities |
| 8/2/93 | N/A | N/A | RFP Response | Section E 3.3.3 Long-Term Care Facility Processing |
| 8/2/93 | N/A | N/A | RFP Response | Section E 3.3.27 Prospective Drug Utilization Review, Electronic Claims Management |
| 8/2/93 | N/A | N/A | RFP Response | Section E 3.3.26 Retrospective Drug Utilization Review |
| 8/2/93 | N/A | N/A | RFP Response | Section G. Approach to Operations |
| 8/2/93 | N/A | N/A | RFP Response | Section F. Approach to Implementation |
| 8/2/93 | N/A | N/A | RFP Response | Section E 3.3.25 Automated Eligibility Verification System, Electronic Claims Capture |
| 8/2/93 | N/A | N/A | RFP Response | ConnPACE overview |
| 9/13/93 | William Diamond, Deputy Commissioner, DSS | Holly Miller-Sullivan, Contract Administrator, DSS | Memo | CT MMIS Reprocurement and Proposal Evaluation Summary |
| 9/13/93 | William Diamond, Deputy Commissioner, DSS | Holly Miller-Sullivan, Contract Administrator, DSS | Memo | Re: Connecticut Medicaid Management Information System Reprocurement and Proposal Evaluation Summary |
| 9/15/93 | N/A | N/A | Issues | Issues to Consider in DSS/EDS Contract Negotiations |
| 10/14/93 | N/A | N/A | Price Schedule | Revised Cost Proposal Pricing Schedule |
| 10/22/93 | Ronald Preston, Assoc. Regional Admin. HCFA | Audrey Rowe, Commissioner, DSS | Letter | CT MMIS Procurement Summary and Request for Contract Approval |
| 10/22/93 | Ronald Preston, Assoc. Regional Admin. HCFA | Audrey Rowe, Commissioner, DSS | Letter | Re: State of Connecticut Medicaid Management Information System Procurement Summary and Request for Contract Approval |
| 11/9/93 | N/A | N/A | Contract (1993) | Third Medicaid contract between DSS and EDS signed by Daniel Dwyer, EDS, and William Diamond, Deputy Commissioner. Under this contract EDS was authorized to develop CT AIM. Consisting of a contract, three amendment. |
| 1/24/94 | Sherry Dorris, MMIS Project Mgr., DIM | Margaret Martins, Director, NSD, Maximus | Letter | Recommendation to reject EDS "Detailed Workplan" per contract section 1.12 |
| 1/25/94 | Sherry Dorris, MMIS Project Mgr., DIM | Margaret Martins, Director, NSD, Maximus | Letter and Report | January 1994, Maximus status report. |
| 1/31/94 | Patricia Giardi, Deputy Commissioner, DSS | Susan Pepin, Exec. V.P., Maximus | Letter | This letter expresses concern that transitional changes due to a reorganization at DSS could jeopardize the MMIS project. |
| 2/23/94 | Susan Wagner, MMIS Project Mgr., DIM | Margaret Martins, Director, NSD, Maximus | Letter | Recommendation to "state inability to approve pending corrections." for second version of the Detailed Workplan. |
| 3/30/94 | Janet Flynn, EDS | Susan Wagner, DSS | Memo | RE: Detailed Workplan, Life Cycle Methodology Change and DSD Prototype. |
| 3/31/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Fourth monthly update covering the period 2/15/94 to 3/14/94. |
| 4/18/94 | Susan Wagner, DSS | Janet Flynn, EDS | Memo | EDS Monthly Status Report covering the period 3/15/94 to 4/14/94 |
| 4/28/94 | Janet Flynn, EDS | Susan Wagner, DSS | Memo | DSS response to the EDS Status report. The memo expresses concern the EDS may be conducting "contractual posturing via the monthly status report." |
| 5/3/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Fifth Monthly update covering the period 3/15/94 to 4/14/94 |
| 5/11/94 | Julie Pollard, MMIS Proj. Dir. | Margaret Martins, Director, NSD, Maximus | Letter | Recommendation: DSS request EDS to present a written proposal of changes within 45 days. |
| 5/24/94 | Twila Smith, Exec. Dir., EDS | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Discussion of the Vermont MMIS model versus the Indiana MMIS model. |
| 5/26/94 | Mark Mayo, President, SLG, EDS | William Diamond, Deputy Commissioner, DSS | Letter | DSS complaint concerning unapproved Detailed Workplan, DSS' inability to assess project slippage or progress, and possible shift in base models. |
| 5/31/94 | Holly Miller-Sullivan, Contract Administrator, DSS | Twila Smith, Exec. Dir., EDS | Letter | EDS response to the 5/24/94 letter and justification for changing the base model from Vermont to Indiana. |
| 5/31/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Sixth monthly update covering the period 4/15/94 to 5/14/94 |
| 6/2/94 | Holly Miller-Sullivan, Contract Administrator, DSS | Twila Smith, Exec. Dir., EDS | Letter | EDS acknowledgement that they cannot meet the 12/30/94 operational start date of CT AIM. |
| 6/30/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Seventh monthly update covering the period 5/15/94 to 6/14/94 |
| 7/14/94 | Evaluation Team Members | Susan Wagner | Memo | Subject: Evaluation Guide for the Special Progress Report. |
| 7/15/94 | Holly Miller-Sullivan, Contract Administrator, DSS | Twila Smith, Exec. Dir., EDS | Letter | Transmittal letter for a special progress report |
| 7/15/94 | N/A | N/A | Appendix | Special Progress Report Appendix A Title: Changes to Original Proposal |
| 7/15/94 | N/A | N/A | Overview | Iterative Event Partitioning Implementation Approach for the Connecticut AIM |
| 7/18/94 | Susan Wagner | Janet Flynn | Memo | EDS monthly status from 6/15/94 to 7/14/94 |
| 8/1/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Eighth monthly update covering the period 6/15/94 to 7/14/94 |
| 8/8/94 | DSS | Maximus | Analysis | Title: Risks Associated with the EDS Proposed Approach |
| 9/1/94 | N/A | N/A | Executive Summary | Overview of Iterative Event Partitioning (IEP) explaining the Indiana approach. |
| 9/2/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Ninth monthly update covering the period 7/15/94 to 8/14/94 |
| 9/16/94 | Susan Wagner | Janet Flynn | Memo | EDS monthly status from 8/15/94 to 9/14/94 |
| 10/21/94 | Ronald Preston, Assoc. Regional Admin. HCFA | Patricia Giardi, Deputy Commissioner, DSS | Letter | Subject: Connecticut Department of Social Services' MMIS APD Amendment, and Amendment of the DSS/EDS MMIS Development Contract. |
| 11/21/94 | N/A | N/A | Contract Amendment | Amendment Number 1 with schedules signed by Daniel Dwyer, Vice President, EDS and Patricia Giardi, Acting Commissioner, DSS. |
| 12/28/94 | EDS | DSS | Payment | Contractual payment |
| 2/7/95 | Susan Wagner, MMIS Proj. Mgr., DSS | Margaret Martins, Director, NSD, Maximus | Letter and Report | Maximus status report for January 1995. |
| 3/8/95 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Eleventh monthly update covering the period 9/15/94 to 2/14/95 |
| 3/25/95 | Twila Smith, Exec. Dir., EDS | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Confirmation of telephone conversations related to the implementation of the Automated Eligibility Response System (AEVS). |
| 4/12/95 | Janet Flynn, EDS | Susan Wagner, DSS | Memo | RE: DSS Response to "March 8, 1995 Revised Detailed Workplan." |
| 4/26/95 | Twila Smith, Exec. Dir., EDS | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | "The purpose of this letter is to officially inform EDS of its responsibility to reimburse the Department of Social Services for those reasonable cost incurred by the Department to issue Medical Assistance Identification Cards to its Medicaid eligible cli |
| 5/15/95 | Susan Wagner, MMIS Proj. Mgr., DSS | Margaret Martins, Director, NSD, Maximus | Letter | Maximus report for April 1995. |
| 6/14/95 | James Myers, HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Re: Current Status of EDS' Workplan for the Connecticut AIM Development. |
| 6/15/95 | Susan Wagner, MMIS Proj. Mgr., DSS | Margaret Martins, Director, NSD, Maximus | Letter and Comments | Maximus comments and recommendations on the EDS response to the DSS comments on the March 8, revised Detailed Workplan. |
| 6/26/95 | Joyce Thomas, Commissioner, DSS | Margaret Martins, Director, NSD, Maximus | Letter and Report | Maximus summary status report of the Connecticut AIM Project. |
| 9/26/95 | Joyce Thomas, Commissioner, DSS | Holly Miller-Sullivan, Contract Administrator, DSS | Memo | Re: Potential Advantages and Disadvantages of a "New" MMIS Implementation Date. |
| 9/27/95 | Holly Miller-Sullivan, Contract Administrator, DSS | Twila Smith, Exec. Dir., EDS | Memo | EDS memo discussing slippage in the schedule and a new implementation date. |
| 10/16/95 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Thirteenth update covering the period 6/15/95 to 9/14/95 |
| 10/18/95 | Michael Starkowski, Deputy Commissioner, DSS | Susan Pepin, Pres., SPID, Maximus | Letter | Material requested by DSS assessing the current status of AIM, EDS contract termination provision, Medicaid reform, Loss of contractual leverage in the event of a work suspension. |
| 10/20/95 | Michael Starkowski, Deputy Commissioner, DSS | Julie Pollard, MMIS Proj. Dir. | Memo | Re: Summary from 10/18/95 AIM Steering Committee Meeting |
| 10/23/95 | Holly Miller-Sullivan, Contract Administrator, DSS | Twila Smith, Account Manager, EDS | Memo | Subject: Revised Project Workplan. |
| 10/23/95 | Holly Miller-Sullivan, Contract Administrator, DSS | Twila Smith, Account Manager, EDS | Memo | Subject: Work pattern Changes |
| 12/5/95 | Julie Pollard, MMIS Proj. Dir. | Margaret Martins, Director, NSD, Maximus | Letter | Maximus recommendation of "outright disapproval" of the Detailed Workplan. |
| 12/5/95 | Twila Smith, EDS | Julie Pollard, DSS | Memo | Re: DSS Response to "Revised Project Plan - CT AIM Implementation" dated November 21, 1995 |
| 1/30/96 | Holly Miller-Sullivan, Contract Administrator, DSS | James Myers, HCFA | Memo | Subject: Comments RE: Connecticut's January 19, 1996 request for approval of an amendment to the MMIS APD and EDS contract to extend implementation of the Connecticut replacement MMIS |
| 2/13/96 | Ronald Preston, Assoc. Regional Admin. HCFA | Joyce Thomas, Commissioner, DSS | Letter | Re: Request for Advanced Planning Amendment Number Two |
| 2/19/96 | Joyce Thomas, Commissioner, DSS | Ronald Preston, Assoc. Regional Admin. HCFA | Letter | Approval for Advanced Planning Document Amendment Number 2 |
| 4/8/96 | N/A | N/A | Contract Amendment | Amendment Number Two with schedules signed by Matthew Chambers, V.P., EDS, and Michael Starkowski, Deputy Commissioner, DSS |
| 8/15/96 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Seventeenth update covering the period 5/15/96 to 8/14/96 |
| 8/23/96 | Les Alberthal, CEO, EDS | Joyce Thomas, Commissioner, DSS | Letter | Notice of EDS Default |
| 8/23/96 | Michael Starkowski | Julie Pollard | Memo | Subject: AIM Project Decision Tree and Information Documents |
| 9/4/96 | Joyce Thomas, Commissioner, DSS | Gary Rudin, EDS | Letter | EDS request to meet with Commissioner Thomas concerning the Default |
| 9/9/96 | Joyce Thomas, Commissioner, DSS | Ronald Preston, Assoc. Regional Admin. HCFA | Letter | HCFA notice to DSS that MMIS development funding will end on 9/20/96 without an approved Advanced Planning Document |
| 9/26/96 | Julie Pollard, MMIS Proj. Dir. | Maximus | Letter | Recommendation concerning System Requirements, System Testing, and Implementation |
| 10/30/96 | Brad Martin, Exec. Director, EDS | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Re: Advanced Information Management Contract. Notice of failure to perform under the contract. |
| 10/30/96 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Eighteenth update covering the period 9/27/96 to 10/30/96 |
| 11/6/96 | Holly Miller-Sullivan, Contract Administrator, DSS | Donald Picard, Counsel, EDS | Letter | EDS statement of legal position pertaining to a default |
| 11/8/96 | Brad Martin, Exec. Director, EDS | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | RE: Advanced Information Management Contract |
| 11/12/96 | Holly Miller-Sullivan, Contract Administrator, DSS | Donald Picard, Counsel, EDS | Letter | EDS response to the 11/8/96 letter to Brad Martin |
| 11/21/96 | Donald Picard, Counsel, EDS | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | DSS counter-response to 11/12/96 to Holly Miller-Sullivan |
| 11/27/96 | Ronald Preston, Assoc. Regional Admin. HCFA | Holly Miller-Sullivan, Contract Administrator, DSS | Letter | Nineteenth update covering the period 10/25/96 to 11/27/96 |
| 12/1/96 | N/A | N/A | Advanced Planning Document No.3 | Sections 10, 20, 30, 100 of the Advanced Planning Document (APD) |
| 12/6/96 | Holly Miller-Sullivan, Contract Administrator, DSS | Donald Picard, Counsel, EDS | Letter | EDS counter-response to 11/21/96 letter to Donald Picard |
| 2/21/97 | N/A | N/A | RFP | Request for Proposal for Information Technology Services |
| 6/27/97 | Ronald Preston, Assoc. Regional Admin. HCFA | Joyce Thomas, Commissioner, DSS | Letter | Subject: State of Connecticut Medicaid Management Information System Request for Advanced Planning Document Amendment Number 3 |
| 7/1/97 | N/A | N/A | Public Act 97-9 | An Act Concerning the Management of State Agency Information and Telecommunications Systems |
| 7/25/97 | Joyce Thomas, Commissioner, DSS | Ronald Preston, Assoc. Regional Admin. HCFA | Letter | Confirmation of discussion regarding a third amendment to the MMIS contract |
| 12/12/97 | N/A | N/A | Contract Amendment No. 3 | Amendment Number 3 with schedules signed by Matthew Chambers, Vice President, EDS, and Michael Starkowski, Deputy Commissioner, DSS |
| 3/25/98 | David Parrella, Dir. Medicaid Care Admin. | Twila Smith, Account Mgr. EDS | Letter and Proposal | Proposal for Connecticut MMIS Year 2000 Century Date Revision |
| 8/18/98 | N/A | N/A | Interview Notes | Robert Koch, staff auditor, APA, interview of Julie Pollard, Director of DSS' Medical Administration Operations Section |
| 8/19/98 | Edward Wilmot, Principal Auditor, APA | Robert Koch, Staff Auditor, APA | Memo | Subject: Special review re: DSS' contract with EDS relative to the replacement Medicaid Management Information System (MMIS) |
| 8/20/98 | N/A | N/A | Summary | AoPA summary re: Contract for the Medical Assistance programs Advanced Information Management System (AIMS), Summary of review of documentation obtained from DSS' Contract Administration Unit |
| 10/31/98 | EDS | DSS | Payment | Contractual payment for ConnPACE |
| 5/1/99 | N/A | N/A | Payments | Copies of payments from APD from FY 93 through FY 97 |
| 5/1/99 | N/A | N/A | Reports | ACRX74 Vendor Payment Reports for EDS FY 88 through FY 98 |
| 5/1/99 | N/A | N/A | News clippings | Newspaper clippings, Web information, magazine articles |
| 5/14/99 | Mike Janusko, Acctg Mgr. | Marcia Mains, Med. Admin. Mgr. | Memo | Payment backup regarding ConnPACE provider payments |
| 6/4/99 | Mike Janusko, Acctg Mgr. | Stephen Perkins, Acctg Spec | Memo | Subject: EDS related appropriations. |
| 6/8/99 | Mike Janusko, Acctg Mgr. | Stephen Perkins, Acctg Spec | Memo | Subject: ConnPACE payments |
| 6/8/99 | Mike Janusko, Acctg Mgr. | Stephen Perkins, Acctg Spec | Memo | Subject: CT AIM Development Payments |