MINUTES OF MEETING
STATE EMPLOYEES RETIREMENT COMMISSION
OFFICE OF THE STATE COMPTROLLER
3rd FLOOR CONFERENCE ROOM F
55 ELM STREET
HARTFORD, CT 06106
9:00 a.m.

July 17, 2014

TRUSTEES PRESENT
Peter R. Blum
Robert Baus
Sandra Fae Brown-Brewton
Michael Carey
Charles Casella
Robert Coffey
Richard Cosgrove
Paul Fortier
Laila Mandour
Ronald McLellan
Claude Poulin
Linda Yelmini

TRUSTEES ABSENT
Stephen Greatorex
Sal Luciano

EX OFFICIO MEMBERS
Martha Carlson, Deputy Comptroller
Lee Ann Palladino, CIO, State Treasury

MUNICIPAL LIAISON
Thomas Landry

OTHERS PRESENT
Brenda Halpin, Director, Retirement Services Division
Colin Newman, Assistant Director, Retirement Services Division
Peggy Gray, Executive Secretary, Retirement Services Division
Attorney Michael Rose, Counsel to the Commission
Natalie Braswell, Assistant Comptroller
Kishore Solanki, Asst. Director, Retirement Services Division

GUESTS
Michael Quintiliano
Michelle Quintiliano

CALL TO ORDER

The Chairman called the meeting to order at 9:11 a.m.

CHAIRMAN'S REPORT - Nothing to report at this time

Division Director's Administrative Report for the Retirement Commission Meeting

The July retirement payroll will be closing tomorrow at noon however we have approximately 244 new retirees (206 normal, 13 disabilities, 13 Voluntary Pending and 12 Hybrid). Finalizations for the month of July were 72 normal. The total number of the backlog on unfinalized retirement records is approximately 12,216.

We have received a total of 1,154 requests to transfer from the ARP to Hybrid. Of that number 941 were transfers, 200 retirees, 9 waivers, 4 prospective. We received in 30 applications during the month. Of the 941 transfers we have 550 applications waiting to be processed.

Pending Disability Applications as of June 30, 2014

Pending Applications: 229
(applications preliminarily reviewed - 69
(applications waiting for documentation -160
Applications scheduled: 200
Total Pending: 429
FOR THE MONTH OF JUNE
Number of Applications Received 23
Number of Applications on Agenda 46 (2 meetings were held)
Number of Applications Approved 26

The next available meeting for scheduling is February 2015.

Resumes from seven physicians were received for the new MEB

Accounts Receivable - Agenda Item #14
Related to the report for the SERS Accounts Receivable items this area had gone unattended until I was able to have a staff member assigned full time to work on the files. He has made great strides in cleaning up the files however our reports need additional programming to be able to resemble the MERS reports. We are working on this for the next few months. We have received in the $17,000.00 from D. Leff which represents full settlement of his outstanding overpayment.

We are currently working towards implementing a LEAN initiative for November 2014 regarding the deceased retiree processing which includes any overpayments that result and the recovery of the funds. I will be able to provide additional information later this year.

We have received in two pension revocation requests from the Attorney General's Office related to two SERS members, Ms. Maties and Ms. Edwards.


NEW MATTERS

1. REQUEST COMMISSION APPROVAL OF THE JUNE 19, 2014 MINUTES . Mr. Casella moved, seconded by Mr. Poulin to approve the June 19, 2014 Minutes All voted in favor

Unanimous Decision

2. REQUEST COMMISSION APPROVAL OF THE STATE EMPLOYEES RETIREMENT COMMISSION CHAIRMAN'S PER DIEM EXPENSES REIMBURSEMENTS Ms. Brown-Brewton moved, seconded by Ms. Mandour to approve the State Employees Retirement Commission Chairman's Per Diem expenses reimbursements. All voted in favor

Unanimous Decision

3. REQUEST COMMISSION APPROVAL OF THE CONNECTICUT STATE EMPLOYEES RETIREMENT SYSTEM SERVICE RETIREMENTS FOR THE MONTH OF JUNE 2014. Ms. Brown-Brewton moved, seconded by Ms. Mandour to approve the Connecticut State Employees Retirement System Service retirements for the month of June 2014. All voted in favor

Unanimous Decision

4. REQUEST COMMISSION APPROVAL OF THE CONNECTICUT STATE EMPLOYEES SYSTEM RETROACTIVE RETIREMENTS FOR THE MONTH OF JUNE 2014. Ms. Brown-Brewton moved, seconded by Ms. Mandour to approve the Connecticut State Employees System Retroactive retirements for the month of June 2014. All voted in favor

Unanimous Decision

5. REQUEST COMMISSION APPROVAL OF THE CONNECTICUT STATE EMPLOYEES RETIREMENT SYSTEM VOLUNTARY PENDING RETIREMENTS FOR THE MONTH OF JUNE 2014 Mr. Carey moved, seconded by Ms. Brown-Brewton to approve the Connecticut State Employees Retirement Voluntary Pending Disability retirements for the month of June 2014. All voted in favor

Unanimous Decision

6. REQUEST COMMISSION APPROVAL OF THE CONNECTICUT EMPLOYEES RETIREMENT SYSTEM DISABILITY RETIREMENTS FOR THE MONTH OF JUNE 2014.
Mr. Carey moved, seconded by Ms. Mandour to approve the Connecticut Employees Retirement System Disability retirements for the month of June 2014. All voted in favor
Unanimous Decision

7. REQUEST COMMISSION APPROVAL OF THE STATE EMPLOYEES RETIREMENT SYSTEM DISABILITY RETIREMENTS FOR THE MONTH OF JUNE 2014. Mr. Carey moved, seconded by Ms. Brown-Brewton to approve the State Employees Retirement System Disability retirements for the month of June 2014. All voted in favor

Unanimous Decision

8. REQUEST COMMISSION APPROVAL OF THE MUNICIPAL EMPLOYEE RETIREMENT SYSTEM RETIREMENTS. Mr. Carey moved, seconded by Ms. Brown-Brewton to approve the Municipal Employee Retirement System retirements. All voted in favor

Unanimous Decision

9. REQUEST COMMISSION APPROVAL OF THE CONNECTICUT PROBATE JUDGES AND EMPLOYEES RETIREMENT SYSTEM RETIREMENTS. Mr. Carey moved, seconded by Ms. Brown-Brewton to approve the Connecticut Probate Judges and Employees Retirement System retirements. All voted in favor

Unanimous Decision

10. REQUEST COMMISSION APPROVAL OF THE CONNECTICUT PROBATE JUDGES AND EMPLOYEES RETIREMENT FUND PERSONNEL EXPENSES FOR THE PAY PERIOD MAY 16 THROUGH JUNE 13, 2014. Ms. Brown-Brewton moved, seconded by Ms. Yelmini to approve the Connecticut Probate Judges and Employees Retirement Fund Personnel expenses for the period May 16 through June 13, 2014. All voted in favor

Unanimous Decision

11. REQUEST COMMISSION APPROVAL OF THE MUNICIPAL EMPLOYEES DISABILITY RETIREMENT FROM THE MEDICAL EXAMINING BOARD AT ITS JUNE 2014 MEETING. Ms. Brown-Brewton moved, seconded by Mr. Cosgrove to approve the Municipal Employees Disability Retirements from the Medical Examining Board at its June 2014 meeting.

12. REQUEST COMMISSION APPROVAL OF THE STATE EMPLOYEES RETIREMENT COMMISSION MANAGEMENT TRUSTEES PER DIEM AND TRAVEL EXPENSES REIMBURSEMENTS. Mr. Cosgrove moved, seconded by Mr. McLellan to approve the State Employees Retirement Commission Management Trustees Per Diem and Travel expenses. All voted in favor Mr. Baus abstained

Majority Decision

13. REQUEST COMMISSION APPROVAL OF THE STATE EMPLOYEES RETIREMENT COMMISSION UNION TRUSTEES PER DIEM AND TRAVEL EXPENSES REIMBURSEMENTS. Ms. Brown-Brewton moved, seconded by Ms. Yelmini to approve the State Employees Retirement Commission Union Trustees Per Diem and Travel expenses. All voted in favor Mr. Poulin abstained

Majority Decision

14. REQUEST COMMISSION APPROVAL OF THE RECOMMENDATIONS OF ITS SUBCOMMITTEE ON REGULATIONS AND OVERPAYMENTS FROM ITS MEETING ON JULY 8, 2014. Ms. Yelmini moved, seconded by Mr. Fortier to approve the recommendations of its Subcommittee on Regulations and Overpayments from its meeting on July 8, 2014. Ms. Yelmini got a clarification that the Statute of Limitations would be 6 years. All voted in favor

Unanimous Decision

15. REQUEST COMMISSION APPROVAL OF PARTICIPATION OF THE NEW LONDON FIREFIGHTERS IN CONNECTICUT MUNICIPAL EMPLOYEES RETIREMENT SYSTEM (CMERS) EFFECTIVE AUGUST 1, 2014. Mr. Baus moved, seconded by Mr. Poulin to deny the City of New London Firefighters participation in the Connecticut Municipal Employees Retirement System (CMERS) effective August 1, 2014 because the information received was not sufficient for the Trustees to grant the City's request for entry. All voted in favor

Unanimous Decision

16. REQUEST FROM MICHAEL QUINTILIANO FOR REVIEW AND RECONSIDERATION OF THE COMMISSION DECISION TO DENY HIS REQUEST OF WAIVER FOR OVERPAYMENT FROM THE DECEMBER 19, 2013 MEETING. Ms. Brown-Brewton moved, seconded by Mr. McLellan that this matter be referred back to the Subcommittee for additional information from Mr. Quintiliano and table this item until the September 18, 2014 meeting. All voted in favor

Unanimous Decision

17. DISCUSSION WITH COMMISSION COUNSEL ON FOIA REQUEST CONCERNING EMAILS ON PERSONAL COMPUTERS AND TEXTS ON PERSONAL PHONES AND DOCUMENTS RECEIVED. This item was for discussion purposes only. No action taken

18. REQUEST COMMISSION APPROVAL OF HIRING AN AUDITING FIRM WITH LIMITED SCOPE RELATED TO THE GASB 68 COMPLIANCE AND THE COST OF THE CONTRACT TO BE PAID BY INCREASING THE CMERS ADMINISTRATIVE FEE AS RECOMMENDED BY THE ACTUARIAL SUBCOMMITTEE AT ITS MEETING ON JULY 15, 2014. Mr. Baus moved, seconded by Mr. Poulin to approve hiring an auditing firm with limited scope related to the GASB 68 compliance and the cost of the contract to be paid by increasing the CMERS administrative fee as recommended by the Actuarial Subcommittee at its meeting on July 15, 2014. A vote was taken and it was denied. After lengthy discussion Mr. Fortier moved, seconded by Ms. Brown-Brewton to deny the request of the Actuarial Subcommittee. Vote to deny: Mr. Casella, Mr. Carey, Ms. Brown-Brewton, Mr. Fortier and Ms. Mandour. Vote to approve: Mr. Baus, Mr. Poulin, Mr. Coffey, Mr. Cosgrove. Absent from the vote: Ms. Yelmini, Mr. McLellan. Motion to deny carries.

Majority Decision

It was determined that the Comptroller's office provide additional details on the implementation of GASB 68 and provide information on the responsibilities of the Commission to implement this requirement for the August 21, 2014 meeting.


TABLED ITEM

REVIEW AND RECONSIDER ITS DECEMBER 20, 201 DENIAL OF VINCENT DEROSA'S CLAIM CONCERNING HIS RETIREMENT BENEFIT Ms. Mandour moved, seconded by Ms. Brown-Brewton that further information is needed by Mr. DeRosa's HR department on the verification of coding mandatory vs. non-mandatory overtime before further discussion. Further, this item is tabled until the August 21, 2014 Commission meeting while this information is obtained. All voted to table

Unanimous Decision


EXECUTIVE SESSION

Executive Session was canceled

ADJOURNMENT

Ms. Brown-Brewton moved to adjourn at 11:48, seconded by Mr. Poulin


_________________________ _______________________
Brenda K. Halpin, Director Peter R. Blum, Chair
Retirement Services Division


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