The Seal of the Office of the State Comptroller
COMPTROLLER'S MEMORANDUM NO. 99-45 

December 6, 1999 

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION: Personnel and Payroll Officers
SUBJECT: Schedule of Self-Administered Health Insurance Billing Calendar Year 2000

The attached health insurance schedules for calendar year 2000 are to be used in processing self-administered billing for all health insurance vendors. All reporting to vendors including payroll maintenance must be performed in accordance with the time frames noted in the schedules.

For purposes of greater clarity, two schedules are attached. Schedule A covers payroll maintenance for current employee health insurance; Schedule B applies only to new employees indicating the initial month of coverage and the first payroll deduction based upon the month in which employment commences.

Please note the relationship of Columns 1, 4 and 5 in Schedule A. Health insurance coverage is based on a calendar month only and always begins on the first day of a month. If an employee's final paycheck covers only a partial vendor payment due in the month coverage terminates, the agency must implement one of the following procedures:

1) On or before the applicable transaction submission date for employee maintenance, obtain a cash payment from the terminating employee to complete payment for the effective month of coverage; or

2) Cancel the terminating employee's sub-group participation on or before the applicable transaction submission date for employee maintenance; or

3) If the applicable maintenance date for the terminating employee has passed, obtain a refund from the vendor.

The terminating employee's coverage through the agency sub-group will cease the last day of the month for which full payment was made to the vendor.

REMINDER: Employees must be offered COBRA continuation coverage at the time of termination. (See Comptroller's Memorandum 97-58, Continuation Medical and Dental Coverage, 11/21/97).

Any questions concerning this subject should be directed to the Retirement and Benefit Services Division at 702-3535.

Very truly yours, 
Nancy Wyman
State Comptroller

NW/NM/WPM

Schedule of Self-Administered Health Insurance Billing
Calendar Year 2000

Schedule A
Employees Continuing On Payroll

(1)
Pay Period
Worked
(2)
Period in which
Payroll Prepared
(3)
Applications &
Forms to
Vendors
(4)
Payroll Deduction
Check Date
(5)
For Coverage
in Month of
11/19/1999 - 12/02/1999 12/03/1999 - 12/16/1999 12/14/1999 12/17/1999 January 2000
12/03/1999 - 12/16/1999 12/17/1999 - 12/30/1999 12/31/1999
12/17/1999 - 12/30/1999 12/31/1999 - 01/13/2000 01/11/2000   01/14/2000 February 2000
12/31/1999 - 01/13/2000 01/14/2000 - 01/27/2000 01/28/2000
01/14/2000 - 01/27/2000 01/28/2000 - 02/10/2000 02/10/2000
01/28/2000 - 02/10/2000 02/11/2000 - 02/24/2000 02/22/2000  02/25/2000 March 2000
02/11/2000 - 02/24/2000 02/25/2000 - 03/09/2000 03/10/2000
02/25/2000 - 03/09/2000 03/10/2000 - 03/23/2000 03/21/2000  03/24/2000 April 2000
03/10/2000 - 03/23/2000 03/24/2000 - 04/06/2000 04/07/2000
03/24/2000 - 04/06/2000 04/07/2000 - 04/20/2000 04/18/2000 04/20/2000 May 2000
04/07/2000 - 04/20/2000 04/21/2000 - 05/04/2000 05/05/2000
04/21/2000 - 05/04/2000 05/05/2000 - 05/18/2000 05/16/2000 05/19/2000 June 2000
05/05/2000 - 05/18/2000 05/19/2000 - 06/01/2000 06/02/2000
05/19/2000 - 06/01/2000 06/02/2000 - 06/15/2000 06/16/2000
06/02/2000 - 06/15/2000 06/16/2000 - 06/29/2000 06/27/2000 06/30/2000 July 2000
06/16/2000 - 06/29/2000 06/30/2000 - 07/13/2000 07/14/2000
06/30/2000 - 07/13/2000 07/14/2000 - 07/27/2000 07/25/2000 07/28/2000 August 2000
07/14/2000 - 07/27/2000 07/28/2000 - 08/10/2000 08/11/2000
07/28/2000 - 08/10/2000 08/11/2000 - 08/24/2000 08/22/2000 08/25/2000 September 2000
08/11/2000 - 08/24/2000 08/25/2000 - 09/07/2000 09/08/2000
08/25/2000 - 09/07/2000 09/08/2000 - 09/21/2000 09/19/2000 09/22/2000 October 2000
09/08/2000 - 09/21/2000 09/22/2000 - 10/05/2000 10/06/2000
09/22/2000 - 10/05/2000 10/06/2000 - 10/19/2000 10/17/2000 10/20/2000 November 2000
10/06/2000 - 10/19/2000 10/20/2000 - 11/02/2000 11/03/2000
10/20/2000 - 11/02/2000 11/03/2000 - 11/16/2000 11/14/2000 11/17/2000 December 2000
11/03/2000 - 11/16/2000 11/17/2000 - 11/30/2000 12/01/2000
11/17/2000 - 11/30/2000 12/01/2000 - 12/14/2000 12/12/2000 12/15/2000 January 2001
12/01/2000 - 12/14/2000 12/15/2000 - 12/28/2000 12/29/2000
12/15/2000 - 12/28/2000 12/29/2000 - 01/11/2001 01/12/2001

Schedule B
Newly Hired Employees

Effective date of health insurance coverage for employees who first work in 2000

Work First
Performed During
First Health Insurance
Payroll Deduction
Check Date
Health Insurance
Effective
January, 2000 02/25/2000 March 1, 2000
February, 2000 03/24/2000 April 1, 2000
March, 2000 04/20/2000 May 1, 2000
April, 2000 05/19/2000 June 1, 2000
May, 2000 06/30/2000 July 1, 2000
June, 2000 07/28/2000 August 1, 2000
July, 2000 08/25/2000 September 1, 2000
August, 2000 09/22/2000 October 1, 2000
September, 2000 10/20/2000 November 1, 2000
October, 2000 11/17/2000 December 1, 2000
November, 2000 12/15/2000 January 1, 2001
December, 2000 01/26/2001 February 1, 2001
January, 2001 02/23/2001 March 1, 2001

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