The Seal of the Office of the State Comptroller
MEMORANDUM NO. 99-30 June 22, 1999 TO THE HEADS OF ALL STATE AGENCIES

 

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Administrative Clerical (NP-3) Bargaining Unit Employees Agreement July 1, 1999 through June 30, 2002 - Providing Salary Increases, Etc.

 

I. AUTHORITY

The collective bargaining agreement between the State of Connecticut and the Administrative Clerical (NP-3) bargaining unit for the period July 1, 1999 through June 30, 2002 which was approved by the Legislature on June 8, 1999.

II. ARTICLE 26 - COMPENSATION

A.General Wage Increases

The following increases will be effective:

Effective Date Increase
January 14, 2000 2.0% of Base Salary
December 29, 2000 3.5% of Base Salary
December 28, 2001 3.0% of Base Salary

B. Annual Increments

1. Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice, except as specifically varied by the contract (See Article 26, Section 2).

Effective Date Payable
1999-2000 July 1999/January 2000
2000-2001 July 2000/January 2001
2001-2002 July 2001/January 2002

2. Effective July 1, 2000, employees at the maximum step of the Salary Plan will be eligible for a lump sum payment of five hundred dollars ($500). Payment should be made on the date an annual increment would have applied (e.g., January 1 or July 1).

Note: The payment will first apply to those employees at maximum on the July 1, 2000 increment date and may be denied for a less than good rating.

C. Longevity

Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule in effect on June 30, 1999 will remain unchanged for the life of the contract.

D. Pay Differential

Article 26 Differential Hourly Rate
Section 4 Night Shift .65
Section 5 Weekend .40
Section 10 Hourly Pay * .55

* For certain designated job assignments or working conditions in specified agencies. (See Article 26, Section 10 of the contract.)

NEW
Effective the first pay period after July 1, 1999, there will be an hourly pay differential for State Police Dispatchers in the Department of Public Safety of sixty cents ($ .60) per hour for hours worked. (It will not be paid for vacation, sick leave, etc.)

Pay Period Check Date
July 1999 07/02/99 - 07/15/99 07/30/99

E. Annual Skill Premium (EMTs)

On or about December 1 of each contract year, the State will pay a $400 annual skill premium to each employee who is certified as an EMT, and has volunteered and been designated by the agency to provide such services at his/her work location during the prior contract year.

F. Interpreting Assignments

Rates of additional compensation provided to eligible clerical employees for performing sign language interpreting assignments (Item 456-Q) or performing Spanish interpreting assignments (Item 442-Q) will remain unchanged.

G. Travel Reimbursement

An employee required to use their private vehicle in the performance of duty will be paid at the rate of thirty-one cents ($ .31) per mile as of July 1, 1999. The rate per mile will be readjusted within thirty (30) days of readjustment by the U.S. General Services Administration (GSA).

An employee who is required to remain away from home overnight in order to perform the regular duties of his/her position will be reimbursed for meals, lodging and miscellaneous expenses authorized in accordance with the Standard State Travel Regulations.

An employee required to use his/her personal vehicle for State business will be reimbursed not less than $2.00 per day.

The maximum meal reimbursement rates remain unchanged as follows:

Breakfast $ 5.00
Lunch 7.00
Dinner 16.00

III. ARTICLE 11A - TUITION AND CONFERENCE FUNDS

A. Section One. Conference Fund

Effective with the 1999-2000 contract year and each contract year thereafter, the State will allocate to the conference fund the following:

July 1, 1999 July 1, 2000 July 1, 2001
$ 20,000 $ 20,000 $ 20,000

Unexpended funds from one fiscal year will carry over to the next fiscal year. The conference fund will expire on expiration of this contract except to process past requests.

B. Section Two. Special Programs Fund

Effective with the 1999-2000 contract year and each contract year thereafter, the State will allocate to the special programs fund the following:

July 1, 1999 July 1, 2000 July 1, 2001
$ 12,500 $ 12,500 $ 12,500

Unexpended funds from one year may be carried over to the next year but not beyond June 30, 2002 or may be transferred to the tuition reimbursement account at the Union's request.

C. Section Three. Tuition Reimbursement

Effective with the 1999-2000 contract year and each contract year thereafter during the term of this contract, the State will allocate for tuition reimbursement the following:

July 1, 1999 July 1, 2000 July 1, 2001
$ 125,000 $ 125,000 $ 125,000

These funds may be used in accordance with established policy and practice.

NEW

There will be a maximum limit of $900 tuition reimbursement per employee in each contract year. Reimbursement per credit as follows:

1. $115 per credit for undergraduate courses.

2. $145 per credit for graduate courses.

Unexpended funds from one fiscal year will be carried over into the following fiscal year. The tuition reimbursement fund will expire on June 30, 2002 except to process past requests.

Applications for tuition reimbursement for Summer 1999 should be forwarded to the Comptroller's Business Office. Payments will be made once funding is available.

IV. ARTICLE 29 - HOLIDAY PAY

Section Six.

A part-time employee will be granted pro-rata holiday benefits based on the ratio of the part-time schedule to the full-time schedule.

V. ARTICLE 38 - MISCELLANEOUS

A. Uniform and Equipment

During the life of the agreement, the State will not increase the cost to employees for uniforms and equipment.

The employer will once a year reimburse hearing reporters for supplies, service and cleaning for personally-owned machines, up to a maximum of $50.00 per year.

B. Meals and Housing

1. New rates charged to employees for meals:

Breakfast $ 3.00
Lunch 5.00
Dinner 5.00

2. Housing: Employees occupying State-owned housing will be charged a rental amount equal to the fair market rental value of the housing.

VI. SCHEDULED PAYMENT DATES

A. General Wage Increase

General Wage Increases Pay Period Check Date
2.0% of Base Salary 01/14/00 - 01/27/00 02/10/00
3.5% of Base Salary 12/29/00 - 01/11/01 01/26/01
3.0% of Base Salary  12/28/01 - 01/10/02 01/25/02

B. Annual Increments

Annual Increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time as follows:

Effective Date Pay Period Check Date
July 1999  06/18/99 - 07/01/99 07/16/99
January 2000 12/31/99 - 01/13/00 01/28/00
July 2000 06/30/00 - 07/13/00 07/28/00
January 2001 12/29/00 - 01/11/01 01/26/01
July 2001  06/29/01 - 07/12/01 07/27/01
January 2002 12/28/01 - 01/10/02 01/25/02

All Other Agencies

All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

C. Longevity

Separate memoranda will be issued at the proper time for the payment of longevity.

D. Annual Skill Premium (EMTs)

Effective Date  Pay Period Check Date
December 1, 1999 11/19/99 - 12/02/99 12/17/99
December 1, 2000 12/01/00 - 12/14/00 12/29/00
December 1, 2001  11/30/01 - 12/13/01 12/28/01

VII. PAYROLL AND ACCOUNTS PAYABLE PROCEDURES

A. Entering New General Wage Increase on Bi-Weekly Payroll - For Agencies Not on APS

1.On-Line:Screen 160; Change Rate and Salary.

2.Remote Job Entry: RA/NA Transaction; Same as above.

B. Annual Increments - For agencies not on APS

1. On-Line: Screen 160; R1; Change Rate and Salary.Screen 161; Change Salary Step.

2. Remote Job Entry: RA/NA Transaction and RG Transaction;Same as above.

C. Payment of Lump Sum - (Maximum Step)

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 18.

2. Remote Job Entry: ZT Transaction; Same as above.

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

D. Shift Differential

1. On-Line: Screen 047 or 190; Amount (shift differential rate); Hours; D/OE Code 11; Major/Minor 108.

2. Remote Job Entry: ZT Transaction; Same as above.

E. Skill Premium (EMTs)

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 24.

2. Remote Job Entry: ZT Transaction; Same as above.

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

F. Tuition Reimbursements

Payments for the 1999-2000 fiscal year:

Submit all pre-approved tuition reimbursement requests to the Comptroller's Business Office as follows:

a. Complete the Employee Voucher Form, CO-17XP.
b. Attach a copy of the Application for Tuition Reimbursement, PERT-1, a copy of grades for courses taken.

Tuition reimbursement requests without proper back-up documentation will be returned.

Please Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.

G. Housing Payments

Existing payroll procedures will apply. For coding instructions,, please refer to the Comptroller's Statewide Payroll System Procedures Manual as follows:

1. Plus Maintenance: Appendix 1, Other Earnings, Page AP1.8; or
 
2. Rent: Appendix 2, Deductions, Page AP2.72.

H.Holiday Pay - Part-Time Employees

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 17.
 
2. Remote Job Entry: ZT Transaction; Same as above.

VIII. GENERAL

Questions may be directed as follows:

Payroll Procedures: Office of the State Comptroller, Payroll Services, (860) 702-3463;

Remote Job Entry: Office of the State Comptroller, Payroll Services, (860) 702-3462;

Contract Interpretation: Agency Personnel Officers;

Tuition and Professional Development: Office of the State Comptroller, Business Services, (860) 702-3327;

Memorandum Interpretation: Office of the State Comptroller, Policy Services, (860) 702-3440.

 

 

NANCY WYMAN
STATE COMPTROLLER

NW:BG:jrs

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