The Seal of the Office of the State Comptroller

MEMORANDUM NO. 99-28

June 22, 1999

TO THE HEADS OF ALL STATE AGENCIES

 

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Social and Human Services (P-2) Bargaining Unit Employees Agreement July 1, 1999 through June 30, 2002 - Providing Salary Increases, Etc.

I. AUTHORITY

The collective bargaining agreement between the State of Connecticut and the Social and Human Services (P-2) bargaining unit for the period July 1, 1999 through June 30, 2002, which was approved by the Legislature on June 8, 1999.

II. ARTICLE 31 - COMPENSATION

A. General Wage Increases

The following increases will be effective:

Effective Date Increase
January 14, 2000 2.0% of Base Salary
June 30, 2000  3.5% of Base Salary
June 29, 2001 3.0% of Base Salary

Annual Increments Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice.

Effective Date Payable
1999-2000 July 1999/January 2000
2000-2001 July 2000/January 2001
2001-2002 July 2001/January 2002

C. Longevity

Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule in effect on June 30, 1985 will remain unchanged in dollar amounts for the life of the contract.

D. Pay Differential

Article 31 Differential Hourly Rate
Section 4 Night Shift .65
Section 5 Weekend .40

III. ARTICLE 39 - TRAVEL REIMBURSEMENTS

The maximum meal reimbursement rates will be as follows:

Breakfast $ 6.00
Lunch 8.00
Dinner 18.00

An employee who is involved in transporting a client/resident during the lunch period and who must stop for lunch with the client/resident will be reimbursed up to a maximum of $8.00 for the cost of his/her lunch.

Mileage reimbursement will be thirty-one cents ($ .31) per mile subject to readjustment with U.S. General Services Administration (GSA) rate. There will be no downward readjustments during the life of the contract. Employees utilizing personally-owned vehicles 50% of the assigned monthly work days will be paid a daily auto usage fee in addition to the monthly reimbursement. Daily Auto Usage Fee Employees required to use a personal vehicle for 50% of the assigned monthly work days will be paid a daily auto usage fee of $4.25 for each day of required usage in addition to the 31 cents per mile mileage reimbursement.

IV. ARTICLE 45 - TUITION REIMBURSEMENT

Section Two. Tuition Reimbursement

Effective with the 1999-2000 contract year and each contract year thereafter during the term of this contract, the State will allocate for tuition reimbursement the following:

July 1, 1999

July 1, 2000

July 1, 2001

$133,000

$133,000

$133,000

These funds may be used in accordance with established policy and practice. Unexpended funds from one fiscal year will carry over into the following fiscal year. The tuition reimbursement fund will expire on June 30, 2002. The maximum reimbursement rate for credit courses at accredited institutions has been increased to $110 per credit for undergraduate courses and $145 per credit for graduate courses. For other courses or programs there is a 50% tuition reimbursement to a maximum of $57.50 per credit for undergraduate courses and $72.50 per credit for graduate courses.

V. ARTICLE 46 - CONFERENCE AND WORKSHOP FUNDS

Effective with the 1999-2000 contract year and each contract year thereafter during the term of this contract, the State will allocate for attendance by P-2 employees at professional seminars, workshops or conferences the following:

July 1, 1999

July 1, 2000

July 1, 2001

$50,000

$50,000

$50,000

Each employee with more than six months of service will be entitled to a maximum of $500 reimbursement per year toward the cost of fees, travel, food and lodging related to attendance at such events. Funds not reserved for seminars, workshops or conferences by March 1 of each year may be transferred to the P-2 tuition reimbursement program upon request of the Union. Funds committed for workshops/conferences in one fiscal year will carry over to the next fiscal year.

VI. ARTICLE 47 - STANDBY PROGRAM

The Standby Program is within the Department of Children and Families.

A Home and Office premium annual payment of $400.00 will be paid to those workers assigned to the full-time primary standby function and who have performed such function for a full year. Individuals who have completed less than a full year of primary standby work will be entitled to a pro-rata payment based on the number of months of service. The initial premium of $200.00 will be paid after the primary standby program has been operational for six months. Subsequent $200.00 premiums will be paid on a semi-annual basis.

Compensation for back-up standby workers will be at the rate of $1.50 per hour for hours of standby assignment when the regional office is closed during the week, on weekends and on non-premium holidays. Compensation for back-up standby workers will be at the rate of $3.00 per hour for the twenty-four hour shift where the beginning of the shift falls on New Year's Day (January 1), Memorial Day, Independence Day, Labor Day, Thanksgiving or Christmas (December 25).

VII. SCHEDULED PAYMENT DATES

A. General Wage Increase

General Wage Increase Pay Period Check Date
2.0% of Base Salary 01/14/00 - 01/27/00 02/10/00
3.5% of Base Salary 06/30/00 - 07/13/00 07/28/00
3.0% of Base Salary 06/29/01 - 07/12/01 07/27/01

B. Annual Increments

Annual increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time as follows:

Effective Date Pay Period Check Date
July 1999 06/18/99 - 07/01/99 07/16/99
January 2000 12/31/99 - 01/13/00 01/28/00
July 2000 06/30/00 - 07/13/00 07/28/00
January 2001 12/29/00 - 01/11/01 01/26/01
July 2001 06/29/01 - 07/12/01 07/27/01
January 2002 12/28/01 - 01/10/02 01/25/02

All Other Agencies

All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

C. Longevity

Separate memoranda will be issued at the proper time for the payment of longevity.

VIII.  PAYROLL AND ACCOUNTS PAYABLE PROCEDURES

A. Entering New General Wage Increase on Bi-Weekly Payroll - For Agencies Not on APS

1. On-Line: Screen 160; Change Rate and Salary.

2. Remote Job Entry: RA/NA Transaction; Same as above.

B. Annual Increments - For Agencies Not on APS

1. On-Line: Screen 160; Change Rate and Salary.

2. Remote Job Entry: RA/NA Transaction; Same as above.

C. Payment of Lump Sum - (Maximum Step)

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 18.

2. Remote Job Entry: ZT Transaction; Same as above.

These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

D. Shift Differential

1. On-Line: Screen 047 or 190; R1; Amount (shift differential rate); Hours; D/OE Code 11; Major/Minor 108.

2. Remote Job Entry: ZT Transaction; Same as above.

E. Daily Auto Usage Fee

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1L.

2. Remote Job Entry: ZT Transaction; Same as above.

F. Home and Office Premium

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1G.

2. Remote Job Entry: ZT Transaction; Same as above.

G. Tuition Reimbursements

Payments for the 1999-2000 fiscal year: Submit all pre-approved tuition reimbursement requests to the Comptroller's Business Office as follows:

a. Complete the Employee Voucher Form, CO-17XP.

b. Attach a copy of the Application for Tuition Reimbursement, PERT-1, a copy of grades for courses taken.

Tuition reimbursement requests without proper back-up documentation will be returned.

Please Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.

IX. GENERAL

Questions may be directed as follows:

Payroll Procedures: Office of the State Comptroller, Payroll Services, (860) 702-3463;

Remote Job Entry: Office of the State Comptroller, Payroll Services, (860) 702-3462;

Contract Interpretation: Agency Personnel Officers;

Memorandum Interpretation: Office of the State Comptroller, Policy Services, (860) 702-3440.

 

 

NANCY WYMAN
STATE COMPTROLLER

NW:EH:jrs

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