The Seal of the Office of the State Comptroller

MEMORANDUM NO. 99-27

May 18, 1999

TO THE HEADS OF ALL STATE AGENCIES

 

Attention: Chief Fiscal and Administrative Officers and Business Managers
Subject: Revision to Travel Procedures - Phase II

 

I. PURPOSE

The purpose of this memorandum is to inform agencies of a change to the travel procedure process effective July 1, 1999. The change is occurring because of a legislative change to the statute authorizing purchasing cards.

II. AUTHORITY

The Department of Administrative Services' amended regulations for Reimbursement of State Employees for Expenses Incurred in the Performance of Their Duties - Section 5-141c-1 through 5-141c-11.

Connecticut General Statutes, Section 3-112, ..."The Comptroller shall: ... (4) prescribe the mode of keeping and rendering all public accounts...".

Public Act 99-1, An Act Concerning the Use of State Purchasing Cards, increased the individual transaction amount for purchases made with purchasing cards.

III. AGENCY TRAVEL COORDINATOR

All agency travel coordinator individual transaction limits will be increased to $2,500. This increase will be effective July 1, 1999. The Purchasing Card Administrator will enter the revised transaction limit at the proper time. No action is required on the part of each agency.

IV. AIRLINE AND RAIL TICKET PURCHASES

Individual airline and rail ticket transactions up to $2,500 can be made without a purchase order. These purchases may be made on the State's Purchasing Card. The Primary Air and Rail Travel Account cardholder will receive a monthly billing statement from the First Chicago National Bank (FCNB). The agency must reconcile the monthly FCNB statement against the agency approved Travel Authorization (CO-112) and retain this documentation and all receipts for travel in an Air Travel Program Envelope.

V. QUESTIONS

Questions may be directed as follows:

Memorandum Interpretation:

Comptroller's Policy Services Division, (860) 702-3440.

Purchasing Card Program Administrator:

Department of Administrative Services, (860) 713-7484.

 

NANCY WYMAN
STATE COMPTROLLER

NW:CH:jrs

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