The Seal of the Office of the State Comptroller

MEMORANDUM NO. 99-21

April 28, 1999

TO THE HEADS OF ALL STATE AGENCIES

 

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: P-4 Contract: On-Call and Standby Payroll Provision
  1. PURPOSE
To clarify information regarding additional compensation for Standby/On-Call status.
  1. AUTHORITY
The collective bargaining agreement between the State of Connecticut and the Engineering and Scientific (P-4) bargaining unit for the period July 1, 1997 through June 30, 2001 included the following provision for compensation.
  1. MEMORANDUM OF UNDERSTANDING
Re: Article 16, Sec. 5 - On-Call and Standby
 
Employees who are placed on Standby or On-Call status are to be compensated for such status as provided for in Section Five of Article 16. It is also recognized that there are occasions when these employees are contacted and expected and directed to perform a service or function that is work related (e.g., phone calls, fax, E-mail, etc.). These circumstances do not require the employee be activated to a call-back status as covered under Article 17, Section Two.
  1. COMPENSATION
In accordance with the provision stated in Item III above, employees not activated to a call-back status will be compensated as follows:
 
Non-Exempt Employees (Article 17, Section Three)
 
1. Employee is entitled to minimum of one-hour pay at his/her standard rate of pay.

2. If an employee is called into service beyond the one-hour minimum, he/she will be compensated at fifteen (15) minute increments.

3. If an employee is called into service for two (2) or more continuous hours, he/she will be considered to be "Call Back" and will be compensated under Article 17, Section Two.

4. If an employee is called into service to work one hour or less and is subsequently called into service for more than two (2) continuous hours, he/she will be paid the one-hour minimum and the Call Back Pay as provided for under Article 17, Section Two.

Exempt Employees (Article 17, Section Three)
 
1. Employee will receive a minimum of one hour of compensatory time off.

2. If an employee is called into service beyond the one-hour minimum, he/she will receive compensatory time off in fifteen (15) minute increments.

3. If an employee is called into service for two (2) or more continuous hours, he/she will be considered to be "Call Back" and will receive four (4) hours of compensatory time off under Article 17, Section Two.

4. If an employee is called into service and works one hour or less and is subsequently called into service for more than two (2) continuous hours, he/she will receive the one-hour minimum compensatory time off and four hours of compensatory time off as provided under Article 17, Section Two.

Agencies must insure that proper documentation is obtained and all time sheets properly accounted for.
  1. PAYROLL PROCEDURES
All payments under articles 16.5, 17.2 and 17.3 will be paid as follows:
 
Standby/On-Call:
 
On-Line: Screen 047 or 190; R1; Amount; D/OE Code 22.
 
Remote Job Entry: ZT Transaction; Same as above.
  1. GENERAL
Questions may be directed as follows:
 
Contract Interpretation: Agency Personnel Office
Payroll Procedures: Office of the State Comptroller,
Payroll Services Division, (860) 702-3463
Memorandum Interpretation: Office of the State Comptroller,
Policy Services Division, (860) 702-3440.
 

 

 
NANCY WYMAN
STATE COMPTROLLER

NW:EH:jrs

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