The Seal of the Office of the State Comptroller

MEMORANDUM NO. 99-5

March 8, 1999

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
SUBJECT: State Form COP-9
  1. PURPOSE
The purpose of this memo is to advise all State agencies that the COP-9 Payroll Check Cancellation Form (Stock 151-01, Rev. 4/81) is obsolete. There will be a two-month grace period in which all State agencies can use up remaining stock. The Payroll Services Division will accept the current form until April 15, 1999.
The revised form COP-9 Wage and Deduction Adjustment Form (Rev. 12/98) is now available to order from Vanguard Direct. Please note that many changes have been made to the form, and its use eliminates the need of form COP-9B (Reversal/Adjustment Worksheet).
  1. PROCEDURES
The reverse side of this memo contains a sample of the form with explanations for the newest or most misinterpreted fields.
  1. QUESTIONS
Please refer any questions to Frank Valvo of the Payroll Services Division at (860) 702-3456.
NANCY WYMAN
STATE COMPTROLLER

NW:MS:jrs

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