COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2000 - 59

November 27, 2000

TO THE HEADS OF ALL STATE AGENCIES

Attention:   

Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers

Subject:   

Retroactive Payments for Miscellaneous Provisions for Members of the Administrative and Residual (P-5) Bargaining Unit

I. AUTHORITY

In accordance with Section 5-278 (b) of the Connecticut General Statutes, a collective bargaining agreement between the State and the Administrative and Residual Employees Union has been reached. The new contract, for the period July 1, 1999 through June 30, 2003, was approved by the Legislature on June 19, 2000. Unless otherwise stated to the contrary, changes to language provisions will take effect upon the Legislative approval date.

II. RETROACTIVE COMPENSATION, TRAVEL EXPENSES AND REIMBURSEMENTS

A. Safety Shoes (Article 24, Section Nine) Fiscal Year 2000

Effective June 19, 2000, the safety shoe allowance was increased by $10.00. Employees who are required on a daily basis to wear safety shoes will receive an annual allowance of $70.00. If this payment was made previously at the old rate of $60.00, the employee should receive the additional $10.00 in the check dated December 29, 2000.

B. Retroactive Auto Usage Fees (Article 25, Section Five)

Effective June 19, 2000, employees who are required to utilize a personal vehicle for fifty percent (50%) of the assigned monthly work days will be paid a daily auto usage fee equal to $3.50 for each day of required availability, or $4.50 (previously $4.25) for each day of required usage, for each work day of such month, which will be in addition to the mileage reimbursement. Said usage will be evaluated and paid on a monthly basis upon presentation of travel expense reimbursement.

C. Retroactive Out of State Travel (Article 25, Section Ten)

Effective June 19, 2000, an employee who is required to travel overnight and out of state on State business for a period of two (2) or more consecutive days can receive a $7.00 (previously $6.00) lump sum undocumented reimbursement for each day or partial day of the business trip, but will not receive any payment for the return day if the travel ends prior to 7:00 a.m. on that day.

D. Retroactive Employee Meal Charges (Article 25, Section Thirteen)

The new rate is effective June 19, 2000 for all meal reimbursements.
OLD RATE    NEW RATE
Breakfast     $ 6.00     $ 8.00
Lunch     8.00     10.00
Dinner     18.00     20.00
    $32.00     $38.00

III. RETROACTIVE TRAVEL REIMBURSEMENT PROCEDURES

Travel reimbursements to employees must be submitted on a CO-17XP-A form. This Addendum form must be completed when claiming retroactive meal or travel allowances and must be used in conjunction with the CO-17XP-PR Employee Voucher. Attach a copy of the Travel Authorization, original CO-17XP-PR, and original CO-17XP-A, as the retroactive claim may affect the reportable amount. Write RETRO on the top of the CO17XP-PR.

IV. RETROACTIVE PAYROLL PROCEDURES

Retroactive amounts may apply to safety shoe increase and auto usage fees. These lump sum payments should be included in the check dated December 29, 2000.

A. Retroactive Shoe Allowance Increase

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1E.
 
2. Remote Job Entry: ZT Transaction; Same as above.

B. Retroactive Auto Usage

1. On-Line: Screen 047 or 190: R1: Amount: D/OE 1L; Major/Minor is 01-2x. (Refer to Comptroller's Memorandum 97-57 for details)
 
2. Remote Job Entry: ZT Transaction; Same as above.

C. Retroactive Out of State Lump Sum

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1M.
 
2. Remote Job Entry: ZT Transaction; Same as above.

V. GENERAL

Questions may be directed as follows:

Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;

Remote Job Entry: Office of the State Comptroller, Payroll Services Division, (860) 702-3451;

Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440;

Contract Issues: Agency Personnel Officer;

 

NANCY WYMAN

STATE COMPTROLLER

NW:EH

Back to Comptroller's Home Page
Back to Index of 2000 Comptroller's Memoranda