COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2000-55

December 15, 2000

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers and Business Managers
Subject: Single Statewide Real Property Management System
  1. PURPOSE

The purpose of this memorandum is to advise state agencies that the Office of the State Comptroller, Department of Public Works and the Office of Policy and Management are implementing a single statewide real property management system.
  1. AUTHORITY

Section 4-36 of the Connecticut General Statutes, "Each agency shall establish and keep an inventory account in the form prescribed by the Comptroller, and shall annually, on or before October first, transmit to the Comptroller a detailed inventory, as of June thirtieth, of all of the following property owned by the State and in the custody of such agency. (1) Real Property...quot;

Section 4-67g of the Connecticut General Statutes, "There is created a Bureau of Real Property Management within the Office of Policy and Management. Such office shall be responsible for: (1) Long-range planning with regard to the use of all state real property; (2) determining the level of efficiency of each and every state agency's use of any and all real property under its control; and (3) reviewing the inventory of state property maintained by the Commissioner of Public Works pursuant to subdivision (6) of section 4b-1 to determine the appropriate use of such properties."

Section 4b-24 of the Connecticut General Statutes, Commissioner of Public Works' duties re state realty;...(1) (A) "Compile and maintain comprehensive and complete inventories of all the improved and unimproved real estate available to the state by virtue of ownership or lease."

  1. GENERAL INFORMATION

It is the intention of this alliance to eliminate duplication of efforts in managing the real property of the State. In our efforts to centralize the data we are requesting the assistance of each agency to reconcile the current systems.

The current systems will be merged into an interim ACCESS database that will be

maintained by the Office of Policy and Management beginning January 2001. The new system will ultimately be the foundation for a new real property management system that will provide an interface with the Statewide ERP System Project.

As a result of this effort the building information that has been collected by the Department of Public Works and the Office of the State Comptroller will no longer be necessary. The single system reporting will be easier and the three offices will use the data collected for their reporting needs.

A questionnaire will be sent under separate cover to confirm the agency liasion currently on file. The agency liasion should be an individual that handles the reporting for the agency.

  1. AGENCY PROCEDURES

The quarterly diskette update for the Office of Policy and Management - Asset Management Inventory System (AMIS) will not be required for the period beginning January 2001. Information will be communicated on the implementation of the new interim system at a later date.

  1. QUESTIONS

Please direct all questions or requests for assistance regarding this memorandum to the Comptroller's Policy Services Division at (860) 702-3440.

Nancy Wyman Marc Ryan T.R. Anson
State Comptroller Secretary Commissioner
Office of Policy and Department of Public
Management Works

 

NW:BH

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