COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2000 - 50a

November 1, 2000

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Additional Provisions for Members of the Administrative and Residual (P-5) Bargaining Unit
I. AUTHORITY
 
In accordance with Section 5-278 (b) of the Connecticut General Statutes, a collective bargaining agreement between the State and the Administrative and Residual Employees Union has been reached. The new contract is effective for the period July 1, 1999 through June 30, 2003. A subsequent memorandum will be issued on additional compensation.
 
II. COMPENSATION (Article 24)
 
A. Annual Increments (Section Two)
Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice. The following annual increment dates were omitted from Comptroller's Memorandum 2000-50.
 
Effective Date Pay Period Check Date
July 01, 2002 06/28/02 - 07/11/02 07/26/02
January 1, 2003 12/27/02 - 01/09/03 01/24/03
B. Shift and Weekend Differential (Section Four)
The existing rules, regulations and rate of $.65 for night shift differential will continue in force. The weekend differential remains at the existing rate of $.40.
 
C. Tuition Reimbursement (Section Six)
The State will allocate for tuition reimbursement each contract year the following:
 
1999-2000 - $105,000   2000-2001 - $125,000   2001-2002 - $140,000
 
The unspent funds will carry over from one contract year to the succeeding contract year(s).
 
D. Licensing Fees (Section Seven)
Effective immediately, an employee whose job specification requires a professional license or certification as a condition of employment and who uses the license or certification exclusively or primarily for State business will be reimbursed for the cost associated with the maintenance of the licenses or certification. Reimbursement expenditures under this provision will not exceed $2,500.00 each contract year.
 
E. Safety Shoes (Section Nine)
Effective immediately, the safety shoe allowance has been increased by $10.00. Employees who are required on a daily basis to wear safety shoes will receive an annual allowance of $70.00.
 
F. Home and Office Premium (Section Twelve)
On or about December 1 of each contract year, employees in the following classifications who are expected to use their home to conduct State business, will receive $225.00 ($200.00 previously); Department of Agriculture - Inspector, Dairy, or Department of Agriculture - Inspector, Poultry and Livestock.
 
These payments are to be proportionately reduced for those employees who use their home to conduct State business for less than a full year, measured from July 1 to June 30.
 
The first payment under this section will be for the period commencing July 1, 2000 to June 30, 2001.
 
Effective Date   Check Date
12/01/00   12/15/00
12/01/01   12/14/01
12/01/02   12/13/02

III. TRAVEL EXPENSES AND REIMBURSEMENTS (Article 25)

A. Auto Usage Fees (Section Five)
 
Effective immediately, employees required to utilize a personal vehicle for fifty percent (50%) of the assigned monthly work days will be paid a daily auto usage fee
equal to $3.50 for each day of required availability, or $4.50 (previously $4.25) for each day of required usage, for each work day of such month which will be in addition to the mileage reimbursement. Said usage will be evaluated and paid on a monthly basis upon presentation of travel expense reimbursement.
 
B. Out of State Travel (Section Ten)
The undocumented lump sum reimbursement for out of state travel has been increased by $1.00. Effective immediately, an employee who is required to travel overnight and out of state on State business for a period of two (2) or more consecutive days will receive a $7.00 lump sum undocumented reimbursement for each day or partial day of the business trip, but will not receive any payment for the return day if the travel ends prior to 7:00a.m.on that day.
 
C. Travel Advances (Section Eleven)
Effective immediately, the travel advance amount has been increased from $100.00 to $200.00. See Article 25, Section 11 of the contract.
 
D. Employee Meal Charges (Section Thirteen)
The new rate is effective immediately for all meal reimbursements.
 
OLD RATE   NEW RATE
Breakfast $ 6.00 $ 8.00
Lunch 8.00 10.00
Dinner 18.00 20.00
$32.00 $38.00

IV. TRAVEL AND TUITION REIMBURSEMENT - 9916 FUNDS

 
A. Travel Reimbursements - 9916 Fund
 
Agencies must complete Form CO-17XP-PR and send it to the Comptroller's Business Office. The processing of the "Travel Reimbursement" is contingent upon the availability of funds.
 
B. Tuition Reimbursements - 9916 Fund
 
The State will honor reimbursement claims submitted by employees for the contract year 1999/2000, if such claims meet the contractual standards, and to the extent that the aggregate of such claims will not exceed the permissible limitations. Applications for tuition reimbursement for Summer 1999, Fall 1999 and Spring 2000 should have been forwarded to the Comptroller's Business Office. If not sent, please submit on a new and separate Expenditure Batch List. Include copies of prior payments received, and if this applies: "Write in the upper right hand corner of the Batch Header (CO-19) 1999/00."
 
Please Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in each contract year.
 

V. PAYROLL PROCEDURES

A. Annual Increments - Automated Personnel System (APS)
 
Annual Increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time. All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.
 
Agencies Not on APS
1. On-Line: Screen 160; R1; Change Rate and Salary.
Screen 161; Change Salary Step.
2. Remote Job Entry: RA/NA Transaction and RG Transaction;
Same as above
B. Shift Differential
 
1. On-Line:   Screen 047 or 190; R1; Amount (shift differential rate); Hours; D/OE Code 11; Major/Minor 108.
2. Remote Job Entry:   ZT Transaction; Same as above.
 
C. Shoe Allowance
1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1E.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
D. Home and Office Premium
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 21.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
E. Auto Usage
1. On-Line: Screen 047 or 190: R1: Amount: D/OE 1L; Major/Minor is 01-2x.
(Refer to Comptroller's Memorandum 97-57 for details)
2. Remote Job Entry: ZT Transaction; Same as above.

VII. GENERAL

Questions may be directed as follows:
 
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;
Remote Job Entry: Office of the State Comptroller, Payroll Services Division, (860) 702-3451;
Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440;
Contract Issues: Agency Personnel Officer;
9916
Travel Reimbursement Processing: Office of the State Comptroller, Management Services Division,

(860) 702-3368;

9916
Tuition Reimbursement Processing: Office of the State Comptroller, Management Services Division, (860) 702-3334.

 

 

NANCY WYMAN

STATE COMPTROLLER

 

NW:EH

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