STATE EMPLOYEES
RETIREMENT COMMISSION
COMPTROLLER'S SEAL STATE OF CONNECTICUT 55 ELM STREET
HARTFORD, CONNECTICUT
06106-1775
TELEPHONE: (860) 702-3480
TELEFAX:(860) 702-3489
MEDICAL EXAMINING BOARD
for DISABILITY RETIREMENT
HEALTH CARE COST
CONTAINMENT COMMITTEE
STATE OF CONNECTICUT
RETIREMENT AND BENEFIT SERVICES DIVISION
OFFICE OF THE STATE COMPTROLLER

Comptroller's Memorandum 2000-48

November 7, 2000

To The Heads of All State Agencies

ATTENTION: Personnel and Payroll Officers
SUBJECT: Schedule of Self-Administered Health Insurance Billing Calendar Year 2001

The attached health insurance schedules for calendar year 2001 are to be used in processing self-administered billing for all health insurance vendors. All reporting to vendors including payroll maintenance must be performed in accordance with the time frames in the schedules, except as noted.

For purposes of greater clarity, two schedules are attached. Schedule A covers payroll maintenance for current employee health insurance; Schedule B applies only to new employees indicating the initial month of coverage and the first payroll deduction based upon the month in which employment commences.

Please note the relationship of Columns 1, 4 and 5 in Schedule A. Health insurance coverage is based on a calendar month only and always begins on the first day of a month. If an employee's final paycheck covers only a partial vendor payment due in the month coverage terminates, the agency must implement one of the following procedures:

1) On or before the applicable transaction submission date for employee maintenance, obtain a cash payment from the terminating employee to complete payment for the effective month of coverage; or
 
2) Cancel the terminating employee's sub-group participation on or before the applicable transaction submission date for employee maintenance; or
 
3) If the applicable maintenance date for the terminating employee has passed, obtain a refund from the vendor.

The terminating employee's coverage through the agency sub-group will cease the last day of the month for which full payment was made to the vendor.

REMINDER: Employees must be offered COBRA continuation coverage at the time of termination. (See Comptroller's Memorandum 97-58, Continuation Medical and Dental Coverage, 11/21/97, for procedures, and Comptroller's Memorandum 2000-25, COBRA Continuation Coverage Rates, 5/10/2000, for rate information).

Any questions concerning this subject should be directed to the Retirement and Benefit Services Division at 702-3535.

Very truly yours, 

Nancy Wyman

State Comptroller

NW/NM/WPM

Attachments - Schedule A, Schedule B

Schedule of Self-Administered Health Insurance Billing
Calendar Year 2001

Schedule A - Employees Continuing on Payroll

(1) (2) (3) (4) (5)
Pay Period
Worked
Period in which
Payroll Prepared
Applications &
Forms to Vendors By*
Payroll Deduction
Check Date
For Coverage
in Month of
11/17/2000 - 11/30/2000 12/01/2000 - 12/14/2000 12/12/2000 12/15/2000 January, 2001
12/01/2000 - 12/14/2000 12/15/2000 - 12/28/2000   12/29/2000
12/15/2000 - 12/28/2000 12/29/2000 - 01/11/2001 01/12/2001
12/29/2000 - 01/11/2001 01/12/2001 - 01/25/2001 01/23/2001 01/26/2001 February, 2001
01/12/2001 - 01/25/2001 01/26/2001 - 02/08/2001   02/09/2001
01/26/2001 - 02/08/2001 02/09/2001 - 02/22/2001 02/20/2001 02/23/2001 March, 2001
02/09/2001 - 02/22/2001 02/23/2001 - 03/08/2001   03/09/2001
02/23/2001 - 03/08/2001 03/09/2001 - 03/22/2001 03/20/2001 03/23/2001 April, 2001
03/09/2001 - 03/22/2001 03/23/2001 - 04/05/2001   04/06/2001
03/23/2001 - 04/05/2001 04/06/2001 - 04/19/2001 04/17/2001 04/20/2001 May, 2001
04/06/2001 - 04/19/2001 04/20/2001 - 05/03/2001   05/04/2001
04/20/2001 - 05/03/2001 05/04/2001 - 05/17/2001 05/15/2001 05/18/2001 June, 2001
05/04/2001 - 05/17/2001 05/18/2001 - 05/31/2001   06/01/2001
05/18/2001 - 05/31/2001 06/01/2001 - 06/14/2001   06/15/2001
06/01/2001 - 06/14/2001 06/15/2001 - 06/28/2001 06/26/2001 06/29/2001 July, 2001
06/15/2001 - 06/28/2001 06/29/2001 - 07/12/2001   07/13/2001
06/29/2001 - 07/12/2001 07/13/2001 - 07/26/2001 07/24/2001 07/27/2001 August, 2001
07/13/2001 - 07/26/2001 07/27/2001 - 08/09/2001   08/10/2001
07/27/2001 - 08/09/2001 08/10/2001 - 08/23/2001 08/21/2001 08/24/2001 September, 2001
08/10/2001 - 08/23/2001 08/24/2001 - 09/06/2001   09/07/2001
08/24/2001 - 09/06/2001 09/07/2001 - 09/20/2001 09/18/2001 09/21/2001 October, 2001
09/07/2001 - 09/20/2001 09/21/2001 - 10/04/2001   10/05/2001
09/21/2001 - 10/04/2001 10/05/2001 - 10/18/2001 10/16/2001 10/19/2001 November, 2001
10/05/2001 - 10/18/2001 10/19/2001 - 11/01/2001   11/02/2001
10/19/2001 - 11/01/2001 11/02/2001 - 11/15/2001 11/13/2001 11/16/2001 December, 2001
11/02/2001 - 11/15/2001 11/16/2001 - 11/29/2001   11/30/2001
11/16/2001 - 11/29/2001 11/30/2001 - 12/13/2001 12/11/2001 12/14/2001 January, 2002
11/30/2001 - 12/13/2001 12/14/2001 - 12/27/2001   12/28/2001
12/14/2001 - 12/27/2001 12/28/2001 - 01/10/2002   01/11/2002

* Change forms (to add dependents) that are completed by an employee during the shaded time frames should be submitted to the vendor as soon as possible, to assure coverage in a timely manner.

 

Schedule of Self-Administered Health Insurance Billing
Calendar Year 2001

Schedule B - Newly Hired Employees

Work First
Performed During
First Health Insurance
Payroll Deduction
Check Date
Health Insurance
Effective
January, 2001 02/23/2001 March 1, 2001
February, 2001 03/23/2001 April 1, 2001
March, 2001 04/20/2001 May 1, 2001
April, 2001 05/18/2001 June 1, 2001
May, 2001 06/29/2001 July 1, 2001
June, 2001 07/27/2001 August 1, 2001
July, 2001 08/24/2001 September 1, 2001
August, 2001 09/21/2001 October 1, 2001
September, 2001 10/19/2001 November 1, 2001
October, 2001 11/16/2001 December 1, 2001
November, 2001 12/14/2001 January 1, 2002
December, 2001 01/25/2002 February 1, 2002
January, 2002 02/19/2002 March 1, 2002

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