COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2000-27

May 12, 2000

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Protective Services (NP-5) Award, July 1, 1999 through June 30, 2004

I. AUTHORITY

The collective bargaining arbitration award between the State and the Protective Services Bargaining Unit, which was approved by the State Legislature on April 27, 2000.
 
A. Article 10.2 - Training and Tuition Fund
 
A fund of $75,000 per year is established for each year of the contract for training and tuition. Up to $5,000 of unexpended funds in one year may be carried over to the following year; however, the fund will end with the expiration of the contract, except contract funds will carry over for 120 days to allow for final payment.
 
B. Article 20.1 - Wage Increase
 
 
Salary Increases
Effective Date
(a)
2% of Base Salary
January 14, 2000
(b)
3.5% of Base Salary
June 30, 2000
(c)
3% of Base Salary
June 29, 2001
(d)
3% of Base Salary
June 28, 2002
(e)
3% of Base Salary
June 27, 2003
 
(f) A lump sum amount of $200 will be paid to each permanent employee actively employed on the date of the Legislative approval of this collective bargaining agreement.
 
Lump sum payments to permanent part-time employees actively employed on that date shall be on a prorated basis to the extent provided under existing rules and regulations.
 
See scheduled payment dates in Section II of this memorandum.
 
C. Article 20.2 - Annual Increments
 
Employees will continue to be eligible for annual increments during the term of this agreement in accordance with existing practice, paid in the pay period including July 1 and January 1.
 
Effective July 1, 1999 there shall be a tenth step established, which shall be 2% greater than Step 9. There shall also be established an eleventh step, which shall be 4% greater than Step 9.
 
D. Article 20.3 - Longevity
 
Employees shall continue to be eligible for longevity payments for the life of thecontract in accordance with existing practice. The longevity schedule remains unchanged.
 
E. Payment of Various Compensation Items
 
Article 18 - Hours of Work, Work Schedules and Overtime
 
Section 10 Schedule changes for Liquor Control Agents (the job series) require ten days notice. A schedule change after the notice period requires a special $25 compensation payment to the individual experiencing the change.
 
Article 19 - Temporary Service in a Higher Class
 
Section 7 Effective July 1, 1999 increase from $ .50 per hour to $ .60 per hour to Motor Vehicle Inspector who assumes duties of a Motor Vehicle Sergeant.
 
Section 8 Effective July 1, 1999 increase from $ .50 per hour to $ .60 per hour to University and Airport firefighters recognized as Lieutenant/Technician who assume Fire Captain responsibilities.
 
Section 9 Effective July 1, 1999 increase from $ .50 per hour to $ .60 per hour to Police Officers who are assigned as "Officer in Charge".
 
Article 20.7 - Clothing and Accessories
 
(a) On or about September 1 of each contract year, each employee in the bargaining unit hired prior to March 1 of the contract year will receive $70 for the purchase of appropriate shoes.
 
(b) On or about December 1 of each contract year, a $305 payment will be made to plain clothes personnel of a uniform service for a clothing and cleaning allowance.
 
Article 20.8 - Home Office Differential
 
On or about December 1 of each contract year, employees who are required by the employing agency to regularly maintain space in their home as an office and who regularly use such space to conduct State business shall receive $675.
 
Effective July 1, 2000 the differential shall be increased by $25 to $700.
 
Effective July 1, 2001 the differential shall be increased by $25 to $725.
 
Article 20.9 - Hazardous Duty Pay
 
Additional 25% hazardous duty pay for Department of Environmental Protection employees for hours worked between dusk and dawn for: searching for lost persons; searching for downed aircraft/operating at aircraft accidents; or fighting night forest fires, involving structures, boats, vehicles, or forest fires.
 
Additional 25% hazardous duty pay to State Police Emergency Services Specialist for all hours worked in the control removal and operation at the scene of situations involving explosives and/or hazardous substances.
 
Department of Environmental Protection employees assigned to Portland Depot Sawmill and involved in cutting of lumber shall receive hazardous duty premium of $ .40 per hour while operating cutting equipment.
 
Article 20.14 - Skill Premium
 
The State shall pay an annual skill premium to each employee who is certified as:
 
 
Skill Premium
 
a. Emergency Medical Technician B
$ 400
 
b. Emergency Medical Technician I
$ 525
 
c. Paramedic (EMT-P)
$3310
(for the contract year commencing July 1, 1999)
(See contract for eligibility requirements.)
$3600
(for the contract year commencing July 1, 2000)
 
$3700
(for the contract year commencing July 1, 2001)
 
The skill premium for contract year commencing July 1, 1999 shall be paid on or about December 1, 1999. For each contract year beginning July 1, 2000 the annual premiums shall be paid in quarterly installments commencing in October.
 
Payments for allowances are made on payroll. Payments for all allowances are IRS-reportable compensation.
 
The preceding payments are subject to mandatory deductions only; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and (if applicable) garnishments.
 
Article 20.15 - Crash Vehicle Driver Skill Differential
 
A skill differential of $ .25 per hour shall be paid to the firefighter at Bradley International Airport who is assigned as driver of the Walters CB 3000 Crash Vehicle (or equivalent replacement vehicles).
 
Article 20.17 - Motor Vehicle Inspection Lane Pay Differential
 
Any Motor Vehicle Inspector assigned to work in an Inspection Lane shall receive a pay differential of $ .25 per hour for each full hour of such assignment.
 
Article 20.19 - Dog Handlers
 
Dog handlers shall be paid at a rate of ten dollars ($10) per hour, for up to one-half (1/2) hour per day for canine related duties outside normal working hours.
 
Article 20.21 - Premium for Security at Groton/New London Airport
 
Skill premium of $ .75 per hour for Police Officers who provide fire fighting as well as security services.
 
Article 20.22 - On-Call/Standby Pay
 
On-call/standby pay of $1.00 per hour, not to exceed $100 per employee per week.
 
Article 36 - Shift Differential
 
Shift differential of $ .65 per hour shall be paid to employees in Salary Group P.S. 16 and below for all hours worked between 6:00 p.m. and 6:00 a.m. and for all shifts where 50% or more of the hours are between the 6:00 p.m. and 6:00 a.m. parameters.
 
Article 40.5 - Dress Uniforms
 
Firefighters who have not been issued dress uniforms shall be entitled to a reimbursement of 70% of the cost up to $130 per employee. Receipt required.
 
Article 43.4 - Hazardous Duty
 
Persons designated to receive hazardous or unpleasant duty differential shall be paid $ .50 per hour for hours worked at the hazardous or unpleasant duty.
 
F. Article 41 - Travel Reimbursement
 
An employee who is required to travel on employer business will be reimbursed at the following rates:
Breakfast $ 5.00
Lunch 7.00
Dinner 16.00
Miscellaneous 5.00
An employee required to use his/her personal vehicle in the performance of duty will be reimbursed at the GSA rate.
 
G. Article 48 - Rates for Meals and Housing Rentals
 
Section 1 Meals: The rates charged to employees for meals at State agencies with employee dining facilities will be as follows:
Breakfast $ 2.50
Lunch 4.00
Dinner 4.00
Section 2 Housing: The rental rates of State-owned housing shall be based on the fair market value for the property.
 
H. Upgraded Classifications
 
Effective November 10, 1998 the following classifications shall be upgraded:
Liquor Control Supervising Casino Agent P.S. 17
Liquor Control Casino Agent P.S. 11
Affected employees shall be placed at the step of the new salary grade that is closest to, but not less than, the salary being earned on November 9, 1998.

II. RETROACTIVE PAYMENT SCHEDULE

For the pay period May 5, 2000 through May 18, 2000 (check date June 2, 2000) agency staff must calculate and process the following payments manually.
 
Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
 
A. Retroactive Salary Increases
 
Salary Increase Period Covered Check Date
2% of Base Salary 01/14/00 - 05/18/00 06/02/00
The retroactive salary increase also applies to any overtime payments or hazardous duty payments under Article 20.9 made during the period covered.
 
B. Retroactive Annual Increments
 
Effective Date Period Covered Check Date
July 1999 06/18/99 - 05/18/00 06/02/00
January 2000 12/31/99 - 05/18/00 06/02/00
Retroactive annual increments also apply to any overtime payments or hazardous duty payments under Article 20.9 made during the period covered.
 
C. Temporary Service in a Higher Class
Increase of $ .10 per hour, from $ .50 per hour to $ .60 per hour for all hours worked under the following circumstances:
 
Motor Vehicle Inspector who assumes duties of a Motor Vehicle Sergeant.
University and Airport firefighters recognized as Lieutenant/Technician who assume Fire Captain responsibilities.
Police Officers who are assigned as "Office in Charge".
Effective Date Period Covered Check Date
July 1999 07/01/99 - 05/18/00 06/02/00
 
D. Upgraded Classifications
 
The following classifications have been upgraded as indicated:
 
Liquor Control Supervising Casino Agent P.S. 17
Liquor Control Casino Agent P.S. 11
The effective date of the upgrading is November 10, 1998. Affected employees shall be placed at the step of the new salary grade that is closest to, but not less than, the salary being earned on November 9, 1998.
 
Effective Date Period Covered Check Date
November 10, 1998 11/10/98 - 05/18/00 06/02/00

III. PAYMENT SCHEDULE

A. Lump Sum Payment
Effective April 27, 2000 a lump sum payment of $200 is to be paid to each permanent employee actively employed on that date to be included in checks dated June 2, 2000.
 
Lump sum payments to permanent part-time employees actively employed on that date shall be on a prorated basis to the extent provided under existing rules and regulations.
 
B. Revised Bi-Weekly Salary Payments
 
Salary Increase Period Covered Check Date
3.5% of Base Salary 06/30/00 - 07/13/00 07/28/00
3% of Base Salary 06/29/01 - 07/12/01 07/27/01
3% of Base Salary 06/28/02 - 07/11/02 07/26/02
3% of Base Salary 06/27/03 - 07/10/03 07/25/03
C. Annual Increments
Effective Date Period Covered Check Date
July 2000 06/30/00 - 07/13/00 07/28/00
January 2001 12/29/00 - 01/11/01 01/26/01
July 2001 06/29/01 - 07/12/01 07/27/01
January 2002 12/28/01 - 01/10/02 01/25/02
July 2002 06/28/02 - 07/11/02 07/26/02
January 2003 12/27/02 - 01/09/03 01/24/03
July 2003 06/27/03 - 07/10/03 07/25/03
January 2004 12/26/03 - 01/08/04 01/23/04
D. Shoe Allowance - $70.00
Effective Date Check Date
September 1, 2000 09/22/00
September 1, 2001 09/21/01
September 1, 2002 09/20/02
September 1, 2003 09/19/03
If you have not already made the payment for September 1, 1999, payment should be included in the check dated June 2, 2000.
 
E. Clothing and Cleaning Allowance - $305.00
 
Effective Date Check Date
December 1, 2000 12/29/00
December 1, 2001 12/28/01
December 1, 2002 12/27/02
December 1, 2003 12/26/03
If you have not already made the payment for December 1, 1999, payment should be included in the check dated June 2, 2000.
F. Home Office Differential
 
Effective Date Amount Check Date
December 1, 2000 $ 700.00 12/29/00
December 1, 2001 725.00 12/28/01
December 1, 2002 725.00 12/27/02
December 1, 2003 725.00 12/26/03
If you have not already made the payment of $675.00 for December 1, 1999, payment should be included in the check dated June 2, 2000.
 
G. Skill Premiums
 
Emergency Medical Technician B
 
Annual premium of $400 shall be paid in quarterly installments for each contract year beginning July 1, 2000. Payments of $100 shall be made during the pay period including October 1, January 1, April 1, and July 1 for each year of the contract beginning with the October 1, 2000 payment.
 
Payment for the contract year beginning July 1, 1999 is a $400 lump sum. If you have not already made the payment for the pay period including December 1, 1999, payment should be included in the check dated June 2, 2000.
 
Emergency Medical Technician I
 
Annual premium of $525 shall be paid in quarterly installments for each contract year beginning July 1, 2000. Payments of $131.25 shall be made during the pay period including October 1, January 1, April 1, and July 1 for each year of the contract beginning with the October 1, 2000 payment.
 
Payment for the contract year beginning July 1, 1999 is a $525 lump sum. If you have not already made the payment for the pay period including December 1, 1999, payment should be included in the check dated June 2, 2000.
 
Paramedic
 
Annual premium of $3600 shall be paid in quarterly installments for the contract year beginning July 1, 2000. Payments of $900 shall be made during the pay period including October 1, 2000; January 1, 2001; April 1, 2001; and July 1, 2001.
 
The annual premium shall be increased to $3700 for the contract year beginning July 1, 2001 and shall be paid in quarterly installments for each remaining year of the contract. Payments of $925 shall be made during the pay period including October 1, January 1, April 1, and July 1 for each year of the contract beginning with the October 1, 2001 payment.
 
Payment for the contract year beginning July 1, 1999 is a $3310 lump sum. If you have not already made the payment for the pay period including December 1, 1999, payment should be included in the check dated June 2, 2000.
Effective Date Check Date
October 1, 2000 10/20/00
January 1, 2001 01/26/01
April 1, 2001 04/20/01
July 1, 2001 07/27/01
October 1, 2001 10/19/01
January 1, 2002 01/25/02
April 1, 2002 04/19/02
July 1, 2002 07/26/02
October 1, 2002 10/18/02
January 1, 2003 01/24/03
April 1, 2003 04/18/03
July 1, 2003 07/25/03
October 1, 2003 10/17/03
January 1, 2004 01/23/04
April 1, 2004 04/16/04
July 1, 2004 07/23/04

IV. PAYROLL PROCEDURES

A. Retroactive Salary Payments
 
Agency payroll staff must manually calculate the retroactive General Wage Increase, Annual Increments, Temporary Service in a Higher Class, Shift Differential, and Classification Upgradings owed to each employee. The combined payment is to be coded in one transaction as follows:
 

R1; Amount; D/OE Code 10

Retroactive payments not made in the June 2, 2000 check are subject to 5% unreportable interest beginning June 4, 2000.
 
Agencies should calculate the interest penalty as follows:
 
Multiply the employee's retroactive salary payments by the number of days between June 4, 2000 and date of payment of retroactive salary divided by 360, then multiply the product by 5%.
 
Interest payments will be identified as INTRST ARB AWD using D/OE Code 1U.
 
B. Lump Sum Payment
 
A lump sum amount of $200 is to be paid to each permanent employee actively employed on April 27, 2000 to be included in their checks dated June 2, 2000. Payments to permanent part-time employees must be prorated. For each employee who meets the contractual requirement the agency must enter the following transaction:

R1; Amount; D/OE Code 21

C. General Wage Increase and Annual Increments
 
1. Agencies with Automated CSEIS & APS Interface
 
General Wage Increase of 2%, effective January 14, 2000, check date June 2, 2000 and Annual Increments, effective July 1999 and January 2000, check date June 2, 2000.
 
The new pay plan, hourly rate, and bi-weekly salary will be implemented centrally for check date June 2, 2000.
General Wage Increase of 3.5%, effective June 30, 2000, check date July 28, 2000. The new pay plan, hourly rate, and bi-weekly salary will be implemented centrally at the proper time.
 
Annual Increments for the period July 1, 2000 through the remainder of the term of the contract will be entered centrally at the proper time.
 
2. Agencies not Participating in the Automated CSEIS & APS Interfaces
 
General Wage Increase of 2%, effective January 14, 2000, check date June 2, 2000 and Annual Increments effective July 1999 and January 2000, check date June 2, 2000. Change the employee's hourly rate, bi-weekly salary, and salary step.
 
General Wage Increase of 3.5% , effective June 30, 2000, check date July 28, 2000. Change the employee's hourly rate and bi-weekly salary.
 
Annual Increments for the period July 1, 2000 through the remainder of the term of the contract should be processed at the proper time. Change the employee's hourly rate, bi-weekly salary, and salary step.
 
Entering New Salary Information on Bi-Weekly Payroll
 
1. On-Line: Screen 160; Change the Hourly Rate and Bi-weekly Salary.
Screen 161; Change the Salary Step.
 
2. Remote Job Entry: NA/RA Transaction: Hourly Rate, Normal Salary.
 
D. Training and Tuition Reimbursement
 
Applications for training and tuition reimbursement should be forwarded to the Comptroller's Business Office. Payments will be made once funding is available.
 
We anticipate changes will be made in the processing of 9916 funds for all bargaining units in the near future. Watch for a future Comptroller's Memorandum explaining these changes.
 
E. Payment of Various Compensation Items
 
Payment should be made as shown below.
 
1. On-Line: Screens 047 or 190; R1; Rate Per Hour and Hours Worked, or Premium/Allowance Amount, where applicable; D/OE Code and Character/Object Coding as shown below.
 
2. Remote Job Entry: ZT Transaction; Same as above.
Description D/OE Character/Object
Safety Shoes 1E 01 2XO *
Clothing and Cleaning 1F 01 2XO *
Home Office Differential 1G 01 2XO *
Skill Premium 24
Hazardous Duty 19 01 230
Skill Premium Differential 06
On-Call/Stand-By Pay 22
Shift Differential 11 01 080
Kennel Allowance (Dog Handlers) 1J
* Refer to Comptroller's Memorandum No. 91-48a for coding instructions.

V. GENERAL

Payroll staff should check with their Agency Personnel Officer to ascertain possible other wage increases in shift differential, temporary service in a higher class, hazardous duty, etc.
 
Questions may be directed as follows:
 
Salary Schedules: Office of Labor Relations, 418-6447;
Contractual Issues: Agency Personnel Officer;
Payroll Procedures: Office of the State Comptroller
Payroll Services Division, 702-3463;
Tuition Reimbursement: Office of the State Comptroller
Management Services Division, 702-3327;
Memorandum Interpretation: Office of the State Comptroller
Policy Services Division, 702-3440

NANCY WYMAN
STATE COMPTROLLER

NW:MSA:jrs

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