COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

COMPTROLLER'S MEMORANDUM NO. 2000-14

March 17, 2000

TO THE HEADS OF ALL STATE AGENCIES

Attention: Personnel and Payroll Officers, Chief Administrative and Fiscal Officers, and Business Managers
Subject: 2000 Health Insurance Open Enrollment Period

I. INTRODUCTION

The 2000 health insurance open enrollment for state employees will be conducted from May 1 through June 2, 2000; coverage selected during the open enrollment period will be effective July 1, 2000.

The annual open enrollment period is the only time employees may change health plans, or add or delete dependents. Said changes are not allowed at other times; exceptions are allowed only for changes caused by or related to a change in family or work status which affects the health plan. The employee is responsible for filing the appropriate change forms within 30 days of the event that necessitates a change in enrollment or plan.

In that connection, the purpose of this memorandum is to provide an overview of the open enrollment process. Payroll-related matters will be addressed in subsequent communications from the Comptroller's Office.

II. DISCUSSION

A. Plan Choices and Carriers

Anthem Blue Cross and Blue Shield and Physicians Health Services (PHS) will each continue to offer three types of plans:

  1. Point of Service
  2. Point of Enrollment - No Gatekeeper
  3. Point of Enrollment - Gatekeeper

MedSpan will offer two types of plans:

  1. Point of Service
  2. Point of Enrollment- No Gatekeeper

ConnectiCare remains closed to new membership; it is unavailable, except to employees enrolled therein at the present time. Current ConnectiCare members seeking to remain with this carrier should be instructed to take no action during the open enrollment period unless they need to add or delete dependents.

B. Open Enrollment Fairs

Open enrollment fairs have been scheduled through the Health Care Analysis Unit of the Comptroller's Retirement & Benefit Services Division. The fair schedule has been arranged to reach as many employees as possible. The statewide schedule of enrollment fairs is attached for posting and communication to employees. Employees may attend a fair held at any agency or location, subject to the employing agency's operating needs.

No appearances by insurer representatives are to be unilaterally arranged by agencies. This policy must be followed in order to guarantee the systematic, efficient, and unimpeded planning of the state-sponsored enrollment fairs.

C. Health Care Planner

The Health Care Planner, which provides a comparison of the benefits among the plans, will be mailed to all employees prior to the open enrollment fairs. The planner will contain information regarding applicable employee premium shares, and offer certain general guidelines to assist employees in making their choices. No marketing literature will be included with the Planner, but each insurer will be allowed to do general mailings of marketing material to all employees. Phone numbers will be listed for each insurer for those employees seeking further information on a particular plan. Also, the insurers will distribute copies of additional plan information and subscriber agreements to each agency for examination by individual employees.

D. Open Enrollment Applications

Continue to use the "Health Insurance Application (CO-1048A)" and "Choice of Health Insurance After Retirement" (CO-744) revision date 4/99.

Disregard the following:

Box 11. Medspan - Point of Enrollment - Gatekeeper
Box 12. Kaiser Point of Enrollment - Gatekeeper

If either of these boxes are checked the application will be rejected.

These forms are available by contacting your agency business office who in turn can order them through the state's forms management program vendor, Vanguard Direct. Enrollment applications will not be included with the Planner or with any marketing material sent to employees, nor will insurers have applications available at the enrollment fairs. Employees electing or changing coverage may do so only through their personnel or payroll office, which will be the repository of all enrollment applications. This procedure is intended to insure that vendor marketing efforts and enrollment processing are maintained as entirely distinct functions.

E. Premiums

Additional memoranda pertaining to employee and retiree health insurance premiums and copayments, and monthly rates for COBRA continuation coverage, will be sent to agencies when the rate charts are completed.

III. CONCLUSION

The Comptroller's Retirement & Benefit Services Division, Health Care Analysis Unit, is available to respond to agency inquiries pertaining to the content of this Memorandum at (860) 702-3535.

Very truly yours,
Nancy Wyman
State Comptroller

NW/SW/NM

ACTIVE OPEN ENROLLMENT FAIRS BY DATE - MAY 1 - JUNE 2, 2000

CITY DATE TIME AGENCY LOCATION
New Britain

Winsted

May 1 9:00-2:00

8:30-2:30

Central CT ST University

Northwest Comm Tech College

Davidson-Founders Hall, Adm. Bldg. Founders Hall, Conf. Rm C, Corner RT's 44 & 8
Willimantic

Norwalk

May 2 12:00-4:30

1:00-4:30

Eastern CT ST University

Norwalk Comm Tech College

Student Center, Multipurpose Rm East Campus, Rm. 109
New Haven

New Haven

May 3 8:30-12:00

1:00-4:30

Gateway Comm Tech College

Southern CT ST University

Long Wharf Cafeteria Facilities Operations Bldg., 2nd Floor Training Rm.
Bridgeport

Manchester

May 4 10:00-2:00

8:00-12:00

Housatonic Comm Tech College

Manchester Comm Tech College

Community Services Rm., Rm. A101 Lowe Bldg Lobby
Hartford

Newington

May 8 9:00-12:00

9:00-4:00

Dept. of Administrative Services

Dept. of Transportation

165 Capitol Ave., Rm. G38 2800 Berlin Trnpike (Conf. Rm. A, Main Adm. Bldg)
Middletown

Waterbury

May 9 8:00-12:00;3:30-5

1:00-4:00

CT Valley Hospital Naugatuck

Valley Community College

Battell Hall Auditorium Kinney Hall, Rm. K715
Danbury May 10 12:00-3:00 Western CT ST University Student Center Rm 202A
Wethersfield

Norwich

May 11 8:30-12:00

7:30-10:00

Dept. of Motor Vehicles SE

Mental Hlth Authority

60 State St., Commissioners Conf. Rm Norwich, multipurpose rm
Southbury May 12 9:00-2:00 DMR, Southbury Training School Moser Library
Bridgeport May 15 8:00-12:00 Bridgeport Correctional Center 1106 North Ave., Gym
Niantic

Norwich

May 16 9:00-12:00

2:00-5:00

York Corrections

SE Mental Hlth Authority

201 W. Main St., Gym Norwich, Multipurpose Rm.
Hartford

Farmington

Hartford

May 17 8:00-12:00

1:00-4:00

1:00-4:00

OPM

UCONN Hlth Center

Legislators and Staff (ONLY)

Café, Lobby 470 Capitol Ave. Keller Lobby LOB, Concourse
Hartford

Cheshire

May 18 9:00-2:30

10:00-5:00

Office of the State Comptroller

Webster Correctional Facility

Rm. 208, Training Room

Jarvis St., Visiting Center

Cheshire

Hartford

May 19 9:00-1:00

9:00-2:00

DMR Northwest DSS/DRS 25 Creamery Rd., Auditorium 25 Sigourney St., Cafeteria
Enfield

Stratford

May 22 9:00-12:00

9:00-12:00

Robinson Corrections

DMR Southwest

285 Shaker Rd., Visiting Rm. Armory Road, Conf. Rm.
Storrs

Hartford

May 23 9:30-3:30

9:00-2:00

UCONN

Central Office Corrections

Gampel Pavilion Café 24
Storrs May 24 9:30-3:30 UCONN Gampel Pavilion
Farmington

Rocky Hill

May 25 9:00-4:00

10:00-12:00

DMR North Central Region

Division of Criminal Justice

270 Farmington Ave., Suite 236 300 Corporate Pl., Training Ctr.

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