COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

May 8, 1998

To: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers.
From: Nancy Wyman, State Comptroller
Office of the State Comptroller
55 Elm Street Hartford, Connecticut 06106
Subject: Agreement July 1, 1997 through June 30, 2001 Providing Salary Increases, etc., for Education Professionals (P-3B)
 

I. AUTHORITY

The collective bargaining agreement between the State of Connecticut and the Education Professionals (P-3B) bargaining unit, for the period July 1, 1997 through June 30, 2001, which became effective on May 4, 1998.

II. ARTICLE 19 - COMPENSATION

A. General Wage Increases will be effective as follows:

Effective Date Increase
January 2, 1998 (Retroactive) 2% of Base Salary
January 15, 1999 2% of Base Salary
January 14, 2000 2% of Base Salary
July 14, 2000 3.5% of Base Salary
 

B. Annual Increments

Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice except the 1997-98 payment will be delayed by five months and paid accordingly in the pay period which includes December 1 and/or June 1. The 1998-99 payment will be delayed by three months and paid accordingly in the pay period which includes October 1 and/or April 1.

Effective Date Payable
1997-1998 (Retroactive) December 1997/June 1998
1998-1999 October 1998/April 1999
1999-2000 July 1999/January 2000
2000-2001 July 2000/January 2001
C. $500 Lump Sum Payment

State School Teachers (12 month), Pupil Services Specialists (12 month) and Correction Department Vocational Instructors (12 month), who were employed as of July 1 and remained employed through October 1, will receive a lump sum payment of $500.

D. Longevity

Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. An employee's total length of state service, including war service, will be utilized to determine longevity eligibility.

E. Pay Differential (No change from previous contract)

State School Instructors and Teachers, Correctional Recreation Supervisors and Correction Department Vocational Instructors are eligible.

Differential Hourly Rate
Night Shift $ .65/hr
Weekend .40/hr
F. Annual Skill Premium (EMT's)

Emergency Medical Technicians who are regularly assigned E.M.T. duties are eligible to receive a $400 stipend on or about October 1 of each contract year.

III. ARTICLE 24 - TUITION REIMBURSEMENT

The State will allocate for tuition and fee reimbursement each contract year the following:

1997-98 $75,000
1998-99 $75,000
1999-00 $75,000
2000-01 $75,000

Unspent funds will carry over to the next fiscal year but will expire at the end of the contract. Applications submitted within the final six (6) months of the contract may be paid with available funds up to three (3) months following expiration of the contract.

An employee can be reimbursed up to $90 per credit for undergraduate courses and $110 per credit for graduate courses. Effective for graduate courses taken after July 1, 1998, the maximum reimbursement is $145 per credit.

IV. ARTICLE 25 - PROFESSIONAL CONFERENCE AND WORKSHOP FUND

The State will allocate to the Conference Fund the following:

1997-98 $40,000
1998-99 $40,000
1999-00 $40,000
2000-01 $40,000

Unspent funds from one fiscal year will carry over into the next fiscal year. The conference fund will expire at expiration of the contract. Applications submitted within the final six (6) months of the contract may be paid wit h available funds up to three (3) months following expiration of the contract.

V. ARTICLE 28 - TRAVEL REIMBURSEMENT

Personal Vehicle

Employees required to utilize a personal vehicle for State business for 50% of the assigned monthly work days (which must be at least 9 work days) will be paid a daily auto usage fee of $4.25 for each day of required usage, in addition to mileage reimbursement.

Mileage reimbursement will be paid at the GSA rate (currently 31 cents) subject to readjustment with the U.S. General GSA rate.

VI. ARTICLE 59 - QUALITY OF WORKLIFE FUND

The State will allocate to the Quality of Worklife Fund $60,000 each year of the contract.

1997-98 $60,000
1998-99 $60,000
1999-00 $60,000
2000-01 $60,000

Unspent funds will carry forward into the next contract year and be added to that year's allocation. Application for funds which are submitted and approved within the final six (6) months may be paid with the remaining available funds up to three (3) months following expiration of this agreement.

VII. MEMORANDUM OF UNDERSTANDING - DEPARTMENT OF CORRECTIONS MEAL MONEY

Employees in the Correction Department Vocational Instructor job classification are eligible for the department of correction meal allowance in those correctional facilities in which the employees have opted for the meal allowance and the meal rate will be $5.00 per meal for each shift actually worked and will be adjusted in accordance with the rate provided to the majority of correctional employees.

VIII. RETROACTIVE PAYMENTS

For the pay period May 8, 1998 through May 21, 1998, check date June 5, 1998, agency staff must calculate and process the following retroactive payments manually. Checks dated June 5, 1998 should reflect updated additional compensation; e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.

Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

A. Retroactive Annual Increments

Effective Date Period Covered
December 1997 11/21/97 - 05/07/98

B. Retroactive General Wage Increase - (Effective January 2, 1998)

Salary Increases Period Covered
2% of base salary 01/02/98 - 05/07/98

C. Retroactive $500 Lump Sum Payment

Agencies should have already paid this lump sum payment. If this was not paid, please process payment as follows:

Effective Date Period Covered
October 1997 05/08/98 - 05/21/98

D. Retroactive EMT Premium

Agencies should have already paid this EMT Premium. If this was not paid, please process as follows:

Effective Date Period Covered
October 1, 1997 05/08/98 - 05/21/98

IX. SCHEDULED PAYMENT DATES

A. Bi-Weekly Salary Payments

General Wage Increase Pay Period Check Date
2% of Base Salary 05/08/98 - 05/21/98 06/05/98
2% of Base Salary 01/15/99 - 01/28/99 02/11/99
2% of Base Salary 01/14/00 - 01/27/00 02/10/00
3.5% of Base Salary 07/14/00 - 07/27/00 08/11/00

B. Annual Increments

Annual Increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time as follows:

Effective Date Pay Period Check Date
June 1998 05/08/98 - 05/21/98 06/05/98
October 1998 09/25/98 - 10/08/98 10/23/98
April 1999 03/26/99 - 04/08/99 04/23/99
July 1999 06/18/99 - 07/01/99 07/16/99
January 2000 12/31/99 - 01/13/00 01/28/00
July 2000 06/30/00 - 07/13/00 07/28/00
January 2001 12/29/00 - 01/11/01 01/26/01

All Other Agencies

All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

C. $500 Lump Sum Payments

The agency must process these lump sum payments manually:

Effective Date Pay Period Check Date
10/01/98 09/25/98 - 10/08/98 10/23/98
10/01/99 09/24/99 - 10/07/99 10/22/99
10/01/00 09/22/00 - 10/05/00 10/20/00

D. $400 Annual Skill Premium for EMT's

Effective Date Pay Period Check Date
10/01/98 09/25/98 - 10/08/98 10/23/98
10/01/99 09/24/99 - 10/07/99 10/22/99
10/01/00 09/22/00 - 10/05/00 10/20/00

X. PAYROLL PROCEDURES

Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded.

A. Payment of Retroactive Salary Increases and Retroactive Annual Increments

  1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
  2. Remote Job Entry: ZT Transaction; Same as above.

B. Payment of Retroactive Lump Sum(s)

  1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
  2. Remote Job Entry: ZT Transaction; Same as above.

C. Payment of Retroactive EMT Stipend

  1. On-Line: Screen 047 or 190; R1; Amount; DOE Code 10.
  2. Remote Job Entry: ZT Transaction; Same as above.

D. Implementation of General Wage Increase - Agencies with Automated Personnel System (APS) Interface

New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period May 22, 1998 through June 4, 1998 (check date June 19, 1998) at the proper time.

E. Implementation of General Wage Increase - All Other Agencies Entering New Salary Amounts on Bi-Weekly Payroll

  1. On-Line: Screen 160; Change Rate and Salary
  2. Remote Job Entry: RA/NA Transaction; Same as above.

F. Payment of Lump Sum(s)

  1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 18.
  2. Remote Job Entry: ZT Transaction; Same as above.

G. Payment of EMT Stipend

  1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 24.
  2. Remote Job Entry: ZT Transaction; Same as above.

H. Auto Usage

  1. On-Line: Screen 047 or 190; R1; Amount; D/OE 1L; Major/Minor is 01-2x (Refer to Comptroller's Memorandum 97-57 for details).
  2. Remote Job Entry: ZT Transaction; Same as above.

I. Shift Differential

  1. On-Line: Screen 047 or 190; R1; Amount (shift differential rate); Hours; DOE 11; Major/Minor 108.
  2. Remote Job Entry: ZT Transaction; Same as above.

XI. GENERAL

Payroll staff should check with their Agency Personnel Officer to ascertain other possible wage increases. The Department of Administrative Services (DAS), Personnel Division, will be distributing revised salary schedules.

Questions may be directed as follows:

Salary Schedules: DAS-Personnel Division, 566-3236;
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;
Remote Job Entry: Office of the State Comptroller, Payroll Services Division, (860) 702-3462;
Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

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