COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

April 9, 1998

To: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
From: Nancy Wyman, State Comptroller
Office of the State Comptroller
55 Elm Street Hartford, Connecticut 06106
Subject: Agreement July 1, 1997 through June 30, 2001 Providing Salary Increases, etc., for Education Administrators (P-3A)
  1. AUTHORITY
    The collective bargaining agreement between the State of Connecticut and the Connecticut State Employees Association (P-3A) bargaining unit for the period July 1, 1997 through June 30, 2001 which became effective on April 3, 1998.
  2. ARTICLE 11 - PERFORMANCE EVALUATION
    A lump sum merit pay supplement will be paid based on performance evaluation. Lump sum payments to eligible employees will be made in the last pay check preceding June 30th of each contract year.
    Effective Date Pay Period Check Date
    1998 05/22/98 - 06/04/98 06/19/98
    1999 05/21/99 - 06/03/99 06/18/99
    2000 05/19/00 - 06/01/00 06/16/00
    2001 06/01/01 - 06/14/01 06/29/01
  3. ARTICLE 17, SECTION FIVE - TUITION REIMBURSEMENT
    The State will allocate for tuition and fee reimbursement each contract year the following:
    1997-98 $20,000
    1998-99 $20,000
    1999-00 $20,000
    2000-01 $20,000

    There will be unlimited carryover of funds from one fiscal year to the next. An employee can be reimbursed up to $90 per credit for undergraduate courses and one-half of the per credit graduate rate at UCONN for graduate courses. No employee is eligible for more than twelve (12) credits per fiscal year.

  4. ARTICLE 27 - COMPENSATION
    1. General Wage Increases will be effective as follows:
      Effective Date Increase
      January 2, 1998 (Retroactive) 2% of Base Salary
      January 15, 1999 2% of Base Salary
      January 14, 2000 2% of Base Salary
      July 14, 2000 3.5% of Base Salary

      See SECTION VI, SCHEDULED PAYMENT DATES for payment procedures.

    2. Annual Increments
      Employees will continue to be eligible for and receive annual increments in accordance with existing practice, except the 1997-98 payment will be delayed by five months and paid accordingly in the pay period including December 1 and/or June 1.
      Effective Date Payable
      1997-98 (Retroactive) December 1997/June 1998
      1998-99 July 1998/January 1999
      1999-00 July 1999/January 2000
      2000-01 July 2000/January 2001
    3. Mileage Reimbursement Rate is the GSA rate of .31 cents per mile subject to readjustment with U.S. GSA rate.
    4. Daily Auto Usage Fee remains at $4.00 per day if a personal vehicle is utilized for State business for fifty (50) percent of their assigned monthly work days. Procedures for making this payment are listed in SECTION VII. D. - PAYROLL PROCEDURES.
    5. Unit Coordinator Stipend remains at $1,150.00.
  5. RETROACTIVE PAYMENTS
    For the pay period April 24, 1998 through May 7, 1998, check date May 22, 1998 agency staff must calculate and process the following retroactive payments manually. Checks dated May 22, 1998 should reflect updated additional compensation; e.g., overtime, etc., for the particular bi-weekly pay period.

    Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

    1. Retroactive General Wage Increase - (Effective 1/2/98)
      Salary Increase Period Covered
      2% of Base Salary 01/2/98 - 04/23/98
    2. Retroactive Annual Increments
      Effective Date Period Covered
      December 1997 11/21/97 - 04/23/98

  6. SCHEDULED PAYMENT DATES
    1. Bi-Weekly Salary Payments
      General Wage
      Increases
      Pay Period Check
      Date
      2% of Base Salary 04/24/98 - 05/07/98 05/22/98
      2% of Base Salary 01/15/99 - 01/28/99 02/11/99
      2% of Base Salary 01/14/00 - 01/27/00 02/10/00
      3.5% of Base Salary 07/14/00 - 07/27/00 08/11/00
    2. Annual Increments Annual Increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time as follows:
      Effective Date Pay Period Check Date
      June 1998 05/22/98 - 06/04/98 06/19/98
      July 1998 06/19/98 - 07/02/98 07/17/98
      January 1999 01/01/99 - 01/14/99 01/29/99
      July 1999 06/18/99 - 07/01/99 07/16/99
      January 2000 12/31/99 - 01/13/00 01/28/00
      July 2000 06/30/00 - 07/13/00 07/28/00
      January 2001 12/29/00 - 01/11/01 01/26/01

      All Other Agencies
      All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

  7. PAYROLL PROCEDURES
    1. Payment of Retroactive Salary Increases and Retroactive Annual Increments
      1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
      2. Remote Job Entry: ZT Transaction; Same as above.
    2. Payment of the Unit Coordinator Stipend and the Percentage Payout for the Performance Evaluation Program

      Lump sum payments are subject to mandatory deductions; i.e., Federal withholding tax and state income tax annualized, social security tax and retirement contributions, and (if applicable) garnishments. These payments on the bi-weekly payroll will be separately identified as:

    D/OE
    Unit Coordinator Stipend 24 "Skill Premium"
    Merit Evaluation Payout 18 "Merit Bonus"
    1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code as listed above.
    2. Remote Job Entry: ZT Transaction; Same as above.
    1. Implementation of General Wage Increase - Agencies with Automated Personnel System (APS) Interface

      New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period April 24, 1998 through May 7, 1998 (check date May 22, 1998) at the proper time.

    2. Implementation of General Wage Increase - All Other Agencies

      Entering New Salary Amounts on Bi-Weekly Payroll

      1. On-Line: Screen 160; Change rate and salary.
      2. Remote Job Entry: RA/NA Transaction; Same as above.
    3. Entering the Daily Auto Usage Fee
      1. On-Line: Screen 047 or 190; R1; Amount; D/OE 1L; Major/Minor is 01-2x (Refer to Comptroller's Memorandum 91-48a, for details).
      2. Remote Job Entry : ZT Transaction; Same as above.
    4. Payment of Retroactive Salary Increases
      1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
      2. Remote Job Entry : ZT Transaction; Same as above.
  8. GENERAL

    Payroll staff should consult with their Agency Personnel Officer to ascertain other possible wage increases. The Department of Administrative Services (DAS), Personnel and Labor Relations Division, will be distributing revised salary schedules.

    Please share this information with affected satellite divisions of your Department. You may direct requests for assistance as follows:

    Salary Schedule: DAS-Employee Relations, (860) 566-3236.

    Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463.

    Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440.

 

NANCY WYMAN
STATE COMPTROLLER

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