May 2, 1997
FISCAL YEAR-END INSTRUCTIONS 97-5
|To:||All State Agencies|
|Attention:||Chief Fiscal Officer or Business Manager|
|Subject:||Transfer Lists/Corrections to FY 96-97|
- Inter-agency claims that are settled by Transfer Invoice (CO-608) should be given special
attention to assure the recording of all expenditure items in the proper fiscal year. It is
imperative that debtor and creditor agencies cooperate to ensure that the deadline for transfer
list submission is met so that expenditures and revenues may be recorded in the desired fiscal
year. Your attention is invited to the State Accounting Manual - Transfers Section.
Agencies must ensure that commitments are established against the old year appropriations to
cover all transfer invoices to be processed as old year.
Transfer lists received after the deadline, or any transfer expenditure which cannot be processed
against the old year because of a lack of commitment, will be charged in July as a new year
Transfer lists will be accepted for processing as "Old Year" through and including Wednesday,
June 18.Transfer lists should be submitted to Accounting Services, 55 Elm Street,
Room 601, 6th floor, Hartford.
CAS II On Line Agencies may enter Transfer Lists through June 26, 1997. Such documents
must be delivered to Accounting Services no later than June 27, 1997.
- Corrections to Fiscal Year 97 (Old Year)
- Appropriation Ledgers
- Agency Revenue Reports
- Detail Analysis of Expenditures
Your agency will be sent the above reports which reflect the final balances as of June 30 on
Accounting Services' records.
Agencies should immediately reconcile these balances to their own records and advise
Accounting Services of any corrections on an Agency Correction or Adjustment Report,
CO-604, by the close of business (4:30) on WEDNESDAY, July 23, 1997.
SAAAS paperless agencies may transmit EC type documents through June 27, 1997. CAS
II On Line Agencies may enter CO-604s, either EC or ET type, through June 26, 1997. Such
documents must be delivered to Accounting Services no later than June 27, 1997.
- The Effective Date for prior year items is 06-35-97.
- "PRIOR YEAR" should be printed in the Explanation Block.
- EXPLANATIONS MUST BE PROVIDED, no blanket transfers can be accepted.
Reference must be made to specific items or documents being corrected.
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