Seal of the Office of the State Comptroller

COMPTROLLER'S MEMORANDUM NO. 98-44

DECEMBER 2, 1998

TO THE HEADS OF ALL STATE AGENCIES

Attention: Personnel and Payroll Officers
Subject: Schedule of Self-Administered Health Insurance Billing Calendar Year 1999

The attached health insurance schedules for calendar year 1999 are to be used in processing self-administered billing for all health insurance vendors. All reporting to vendors including payroll maintenance must be performed in accordance with the time frames noted in the schedules.

For purposes of greater clarity, two schedules are attached. Schedule A covers payroll maintenance for current employee health insurance; Schedule B applies only to new employees indicating the initial month of coverage and the first payroll deduction based upon the month in which employment commences.

Please note the relationship of Columns 1, 4 and 5 in Schedule A. Health insurance coverage is based on a calendar month only and always begins on the first day of a month. If an employee's final paycheck covers only a partial vendor payment due in the month coverage terminates, the agency must implement one of the following procedures:

1) On or before the applicable transaction submission date for employee maintenance, obtain a cash payment from the terminating employee to complete payment for the effective month of coverage; or
2) Cancel the terminating employee's sub-group participation on or before the applicable transaction submission date for employee maintenance; or
3) If the applicable maintenance date for the terminating employee has passed, obtain a refund from the vendor.

The terminating employee's coverage through the agency sub-group will cease the last day of the month for which full payment was made to the vendor.

REMINDER: Employees must be offered COBRA continuation coverage at the time of termination (See Comptroller's Memorandum 97-58, Continuation Medical and Dental Coverage, 11/21/97).

Any questions concerning this subject should be directed to the Retirement and Benefit Services Division, at 860-702-3535.

Very truly yours,

Nancy Wyman
State Comptroller

Schedule of Self-Administered Health Insurance Billing 
Calendar Year 1999

  Schedule A 
Employees Continuing On Payroll

(1)
Pay Period
Worked
(2)
Period in which
Payroll Prepared
(3)
Applications &
Forms to Vendors
(4)
Payroll Deduction
Check Date
(5)
For Coverage
in Month of
11/20 - 12/03/98 12/04 - 12/17/98 12/15/98 12/18/1998 January, 1999
12/04 - 12/17/98 12/18 - 12/31/98 12/29/98 12/31/1998
12/18 - 12/31/98 01/01 - 01/14/99 01/12/99 01/15/1999 February, 1999
01/01 - 01/14/99 01/15 - 01/28/99 01/26/99 01/29/1999
01/15 - 01/28/99 01/29 - 02/11/99 02/09/99 02/11/1999
01/29 - 02/11/99 02/12 - 02/25/99 02/23/99 02/26/1999 March, 1999
02/12 - 02/25/99 02/12 - 02/25/99 03/09/99 03/12/1999
02/26 - 03/11/99 03/12 - 03/25/99 03/23/99 03/26/1999 April, 1999
03/12 - 03/25/99 03/26 - 04/08/99 04/06/99 04/09/1999
03/26 - 04/08/99 04/09 - 04/22/99 04/20/99 04/23/1999 May, 1999
04/09 - 04/22/99 04/23 - 05/06/99 05/04/99 05/07/1999
04/23 - 05/06/99 05/07 - 05/20/99 05/18/99 05/21/1999 June, 1999
05/07 - 05/20/99 05/21 - 06/03/99 06/01/99 06/04/1999
05/21 - 06/03/99 06/04 - 06/17/99 06/15/99 06/18/1999 July, 1999
06/04 - 06/17/99 06/18 - 07/01/99 06/29/99 07/02/1999
06/18 - 07/01/99 07/02 - 07/15/99 07/13/99 07/16/1999 August, 1999
07/02 - 07/15/99 07/16 - 07/29/99 07/27/99 07/30/1999
07/16 - 07/29/99 07/30 - 08/12/99 08/10/99 08/13/1999
07/30 - 08/12/99 08/13 - 08/26/99 08/24/99 08/27/1999 September, 1999
08/13 - 08/26/99 08/27 - 09/09/99 09/07/99 09/10/1999
08/27 - 09/09/99 09/10 - 09/23/99 09/21/99 09/24/1999 October, 1999
09/10 - 09/23/99 09/24 - 10/07/99 10/05/99 10/08/1999
09/24 - 10/07/99 10/08 - 10/21/99 10/19/99 10/22/1999 November, 1999
10/08 - 10/21/99 10/22 - 11/04/99 11/02/99 11/05/1999
10/22 - 11/04/99 11/05 - 11/18/99 11/16/99 11/19/1999 December, 1999
11/05 - 11/18/99 11/19 - 12/02/99 11/30/99 12/03/1999
11/19 - 12/02/99 12/03 - 12/16/99 12/14/99 12/17/1999 January, 2000
12/03 - 12/16/99 12/17 - 12/30/99 12/28/99 12/30/1999
 

Schedule B 

Newly Hired Employees 

Effective date of health insurance coverage for employees who first work in 1999  

Work First
Performed During
First Health Insurance
Payroll Deduction
Check Date
Health Insurance
Effective
January, 1999 02/26/1999 March 1, 1999
February, 1999 03/26/1999 April 1, 1999
March, 1999 04/23/1999 May 1, 1999
April, 1999 05/21/1999 June 1, 1999
May, 1999 06/18/1999 July 1, 1999
June, 1999 07/16/1999 August 1, 1999
July, 1999 08/27/1999 September 1, 1999
August, 1999 09/24/1999 October 1, 1999
September, 1999 10/22/1999 November 1, 1999
October, 1999 11/19/1999 December 1, 1999
November, 1999 12/17/1999 January 1, 2000
December, 1999 01/14/2000 February 1, 2000

Back to Comptroller's Home Page
Back to Index of Comptroller's Memoranda