Seal of the Office of the State Comptroller

MEMORANDUM NO. 98-43

October 30, 1998

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Fiscal and Administrative Officers, Business Managers and Purchasing Officers
Subject: Contracts Ending 1999 or Later

Effective immediately, all purchase orders, personal service agreements and rent/leases must have the actual "to" (end) date.

Beginning November 30, 1998, and at quarter-end thereafter, a new report will be mailed to all agencies. This report, "Active Commitment Ending Year 1999 ACBE44", is being issued for agencies to review and correct the "to" (end) date for contracts that extend beyond 1999. The contracts are sorted by "to" (end) date to assist agencies in prioritizing corrections.

Correction Procedures:

  1. If the existing contract states in the description area that the "to" (end) date is 1/1/2000 or later, then an Addition/Deletion form (CO-958) must be submitted as a file change (FC) with a copy of the original contract attached.
  2. If the existing contract does not state in the description area that the "to" (end) date is 1/1/2000 or later, then an amendment (PA, AA, or FC), with all applicable signatures must be submitted with a copy of the original contract attached.

If you have any questions, please contact Connie Castro, Audit Supervisor at (860) 702-3395.

 

NANCY WYMAN
STATE COMPTROLLER

NW:MKA:ss

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