MEMORANDUM NO. 98-42
October 26, 1998
TO THE HEADS OF ALL STATE AGENCIES
||Chief Fiscal and Administrative Officers, Business Managers
||Issuance of Purchase Orders for Air Travel
Agencies are reminded that the payment of air travel is due within 30
days. For payments requiring the issuance of purchase orders it is imperative that
purchase orders be issued promptly.
The Department of Administrative Services amended regulations for
Reimbursement of State Employees for Expenses Incurred in the Performance of their Duties
- Section 5-141c-11 through 5-151c-11.
Connecticut General Statutes section 4-98, Appropriations encumbered by purchase order,
Connecticut General Statutes 4a-71 and 4a-73, prompt payment by state departments and
agencies and administration of prompt payment provisions.
- Purchase Orders
Purchase orders for individual ticket transactions exceeding $1000
must be prepared immediately and forwarded to the Comptroller's Accounts Payable
Division. Agencies are encouraged to issue a blanket purchase order to Sanditz Business
Travel Services. This will eliminate the requirement of generating a new purchase order
for each transaction exceeding $1000.
This memorandum does not apply to individual airline ticket transactions $1000
and under which are paid with the purchasing card in accordance with OSC Memorandum 98-27.
- Interest Payments
Because Sanditz Business Travel Services is considered a small
business, payment must be made within 30 days of the receipt of the travel
itinerary (which is also the vendor invoice). Each state agency must complete the
Invoice-Voucher for Goods or Services (CO-17) in it's entirety and submit the expenditure
by paper or electronic submission to the Comptroller's Accounts Payable Division. Payments
made after 30 days are subject to interest charges of one percent (1%) per month
and must be made in accordance with procedures established in section 12.0 of the State
Questions may be directed as follows:
State Travel Regulations
Department of Administrative Services: (860) 713-5100
Air Travel Billing Questions:
Comptroller's Management Services Division: (860) 702-3344
Late Payment of Interest:
Comptroller's Accounts Payable Division: (860) 702-3399
Comptroller's Policy Services Division: (860) 702-3440
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