Seal of the Office of the State Comptroller

MEMORANDUM NO. 98-33

August 17, 1998

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Performance Assessment and Recognition System (PARS) Payments

Effective September 25, 1998 there will be a wage increase available to all managers who meet the criteria. Additionally, in accordance with the Bureau of Human Resources memorandum dated July 10, 1998 issued by Alan Mazzola, Deputy Commissioner of the Bureau of Human Resources, Department of Administrative Services (DAS), Performance Assessment and Recognition System (PARS) bonuses are effective with the pay period September 25 to October 8, 1998 (check date October 23, 1998).

NOTE: Be sure that Executive Assistants and Durational Project Manager positions filled from outside the classified service are NOT counted or paid PARS increases.
  1. INCREASES TO BE BUILT INTO SALARIES

    Approved increases may be built into salaries for:

    1. Managerial personnel whose salary is below position rate in agencies participating in the PARS program.
      Rating Increase
      Exceeds Expectations 3.0%
      Meets All Expectations 3.0%
      Needs Improvement (1st time) 1.5%
      Needs Improvement (2nd time) -0-
      Unsatisfactory -0-

      A manager at the maximum of his/her salary group will be eligible for a lump sum payment of 3.0% for performance rated as Meets or Exceeds Expectations. A performance recognition award may be added to this amount for exceptional performance.

    2. Annual increases of 3.0% are eligible for managers on the MP and MD Pay Schedules in agencies which have not participated in the PARS program. This increase applies up to position rate for "good" performance.
  2. PERFORMANCE RECOGNITION AWARD BONUS PAYMENTS
    1. Detailed guidelines contained in the Bureau of Human Resources Memorandum include the following requirements for performance bonuses only available to participating PARS managers:
      1. The minimum bonus amount is $750 and the maximum bonus amount is $1500.
      2. Bonus payments are to be made in one lump sum payable on October 23, 1998.
      3. Pro-rated payments may be made to managers who participated in the PARS process starting on July 1, 1997 and who retired, were laid off, or died between January 1 and June 30, 1998.
    2. Coding:

      The same expenditure coding should be used for a bonus payment as that charged for the employee's regular salary.

  3. PAYROLL PROCEDURES

    The PARS payments must be entered manually at the proper time as follows:

    1. Payment of Built-In Increases:
      1. On-Line:

        Screen 160: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.

      2. Remote Job Entry:

        RA Transaction: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.

    2. Lump Sum Payment for Managers at Maximum of Salary Group:
      1. On-Line: Screens 047-190; R1, Amount, D/OE 21.
      2. Remote Job Entry: ZT Transaction; Same as above.
    3. Payment of Bonuses:

      Bonus payments are subject to mandatory deductions; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions and (if applicable) garnishments.

      The bonus payment on the bi-weekly payroll will be separately identified as "Merit Bonus".

      1. On-Line:
        1. Screen 047 (Individual Employee):

          Enter State (Level 1), Payroll Unit (Level 2), Employee Number, Transaction Code R1, Bonus Amount in dollars and cents in the Rate or Amount field with leading zeros (e.g., 0100000 = $1,000.00), D/OE '18' in the D/OE Code field.

        2. Screen 190 (More than One Employee - Optional):

          Use same procedures as those preceding for Screen 047.

      2. Remote Job Entry:

        ZT Transaction: Enter State (Level 1), Payroll Unit (Level 2), Employee Number, Transaction Code R1, Bonus Amount in dollars and cents in the Rate or Amount field with leading zeros (e.g., 0100000 = $1,000.00), D/OE '18' in D/OE Code field.

  4. GENERAL

    Questions may be directed to:

    Department of Administrative Services

    Bureau of Human Resources: PARS Coordinator, (860) 713-5192;

    Office of the State Comptroller

    Payroll Procedures:

    Payroll Services Division: On-Line, (860) 702-3463;

    Payroll Services Division: Remote Job Entry, (860) 702-3462;

    Memorandum Interpretation:

    Policy Services Division: (860) 702-3436.

NANCY WYMAN
STATE COMPTROLLER

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