COMPTROLLER'S MEMORANDUM NO. 98-12
April 30, 1998
TO THE HEADS OF ALL STATE AGENCIES
| Attention: | Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers. |
| Subject: | Statewide Form Changes (Year 2000 Processing) |
The purpose of this memo is to advise all State agencies that the following Comptroller forms under the Forms Management Contract with Vanguard Direct will be revised in order to comply with Year 2000 Processing. The stock items are:
| CO-17 | Invoice Voucher For Goods Or Services Rendered To The State Of Connecticut-Snap Out |
| Stock # 102-01 | |
| CO-17 | Invoice Voucher #C-Continuous |
| Stock # 102-02A | |
| CO-17C | Invoice Voucher #C-Continuous |
| Stock # 102-02 | |
| CO-17RPC | Requisition To Replenish Petty Cash Fund-Snap Out |
| Stock # 107-01 | |
| CO-17RPC | Record Outstanding Petty Cash Advance- Cut Sheet |
| Stock # 108-01 | |
| CO-17XP | Employee Voucher-Travel And Other-For Expense Incurred In The |
| Service Of The State Of Connecticut-Snap Out | |
| Stock # 106-01 | |
| CO-17M | Invoice-Multiple Listing-Snap Out |
| Stock # 702-01 | |
| CO-17PRE | Prepayment Voucher For Services Rendered To The State Of |
| Connecticut-Snap Out | |
| Stock # 234-03 | |
| CO-94 | Purchase Order-Snap Out |
| Stock # 115-01 | |
| CO-94A | Purchase Order Over $1000-Continuous |
| Stock # 115-03 | |
| CO-94DP | Direct Purchase Order-Snap Out |
| Stock # 115-02 | |
| CO-94DP | Direct Purchase Order Under $1000-Continuous |
| Stock # 115-04 | |
| CO-95 | Amendment To Purchase Order-Snap Out |
| Stock # 116-01 | |
| CO-95 | Amendment To Purchase Order-Continuous |
| Stock # 116-02 | |
| CO-95 | Amendment To Purchase Order Unnumbered-Continuous |
| Stock # 116-02A | |
| CO-110 | Requisition For Reservation Of Funds |
| Snap Out Stock # 121-01 | |
| CO-110 | Requisition For Reservation Of Funds-Continuous |
| Stock # 121-02 | |
| CO-112 | Travel Authorization Request-Snap Out |
| Stock # 122-01 | |
| CO-610 | Record Of Pending Receipt-Snap Out |
| Stock # 137-01 | |
| CO-610 | Record Of Pending Receipt-Continuous |
| Stock # 137-02 | |
| CO-790 | Vendor Check Cancellation-Snap Out |
| Stock # 123-02 | |
| CO-802A | Personal Service Agreement-Snap Out |
| Stock # 170-01 | |
| CO-956 | Commitment Detail Coding Continuation-Snap Out |
| Stock # 301-08 | |
| CO-957 | Expenditure Detail Coding Continuation-Snap Out |
| Stock # 301-09 | |
| CO-958 | Commitment Adjustment/Deletion-Snap Out |
| Stock # 301-10 | |
| CO-958A | Commitment Adjustment/Deletion-Continuous |
| Stock # 301-11 |
All of the affected forms will have a revision date of 3/98 and will be available for ordering through Vanguard Direct in June of 1998. As of July 1, 1998 all of the paper processing agencies must use the new forms with a revision date of 3/98. Any of the affected forms with a revision date before 3/98 will be obsolete and must be destroyed.
Paperless processing agencies may continue to use the older forms until their stock is depleted.
The payroll forms will have a new revision date of 3/98 but will remain the same. The revision date is for our purpose to identify that they are year 2000 compliant.
In preparation for the Year 2000, the IRS has announced changes in date fields for information returns. Two-digit fields (YY) will be expanded to four digits (YYYY), and six-digit fields (MMDDYY) will be expanded to eight digits (MMDDYYYY). The date field expansion will be effective for tax year 1998 data filed in calendar year 1999.
All agencies filing information returns, i.e. W2, 1099 MISC, 1099 INT, etc. directly with the IRS must revise their files to be in compliance with IRS regulations.
Please refer any questions to Mark A. Scerra of the Policy Services Division at (860) 702-3442.
NANCY WYMAN
STATE COMPTROLLER
NW:ms
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