Seal of the Office of the State Comptroller

COMPTROLLER'S MEMORANDUM NO. 98-12

April 30, 1998

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and
Payroll and Personnel Officers.
Subject: Statewide Form Changes (Year 2000 Processing)
  1. PURPOSE

    The purpose of this memo is to advise all State agencies that the following Comptroller forms under the Forms Management Contract with Vanguard Direct will be revised in order to comply with Year 2000 Processing. The stock items are:

    CO-17 Invoice Voucher For Goods Or Services Rendered To The State Of Connecticut-Snap Out
    Stock # 102-01
    CO-17 Invoice Voucher #C-Continuous
    Stock # 102-02A
    CO-17C Invoice Voucher #C-Continuous
    Stock # 102-02
    CO-17RPC Requisition To Replenish Petty Cash Fund-Snap Out
    Stock # 107-01
    CO-17RPC Record Outstanding Petty Cash Advance- Cut Sheet
    Stock # 108-01
    CO-17XP Employee Voucher-Travel And Other-For Expense Incurred In The
    Service Of The State Of Connecticut-Snap Out
    Stock # 106-01
    CO-17M Invoice-Multiple Listing-Snap Out
    Stock # 702-01
    CO-17PRE Prepayment Voucher For Services Rendered To The State Of
    Connecticut-Snap Out
    Stock # 234-03
    CO-94 Purchase Order-Snap Out
    Stock # 115-01
    CO-94A Purchase Order Over $1000-Continuous
    Stock # 115-03
    CO-94DP Direct Purchase Order-Snap Out
    Stock # 115-02
    CO-94DP Direct Purchase Order Under $1000-Continuous
    Stock # 115-04
    CO-95 Amendment To Purchase Order-Snap Out
    Stock # 116-01
    CO-95 Amendment To Purchase Order-Continuous
    Stock # 116-02
    CO-95 Amendment To Purchase Order Unnumbered-Continuous
    Stock # 116-02A
    CO-110 Requisition For Reservation Of Funds
    Snap Out Stock # 121-01
    CO-110 Requisition For Reservation Of Funds-Continuous
    Stock # 121-02
    CO-112 Travel Authorization Request-Snap Out
    Stock # 122-01
    CO-610 Record Of Pending Receipt-Snap Out
    Stock # 137-01
    CO-610 Record Of Pending Receipt-Continuous
    Stock # 137-02
    CO-790 Vendor Check Cancellation-Snap Out
    Stock # 123-02
    CO-802A Personal Service Agreement-Snap Out
    Stock # 170-01
    CO-956 Commitment Detail Coding Continuation-Snap Out
    Stock # 301-08
    CO-957 Expenditure Detail Coding Continuation-Snap Out
    Stock # 301-09
    CO-958 Commitment Adjustment/Deletion-Snap Out
    Stock # 301-10
    CO-958A Commitment Adjustment/Deletion-Continuous
    Stock # 301-11
  2. PROCEDURES

    All of the affected forms will have a revision date of 3/98 and will be available for ordering through Vanguard Direct in June of 1998. As of July 1, 1998 all of the paper processing agencies must use the new forms with a revision date of 3/98. Any of the affected forms with a revision date before 3/98 will be obsolete and must be destroyed.

    Paperless processing agencies may continue to use the older forms until their stock is depleted.

  3. PAYROLL FORMS

    The payroll forms will have a new revision date of 3/98 but will remain the same. The revision date is for our purpose to identify that they are year 2000 compliant.

  4. INTERNAL REVENUE SERVICE (IRS) INFORMATION RETURNS

    In preparation for the Year 2000, the IRS has announced changes in date fields for information returns. Two-digit fields (YY) will be expanded to four digits (YYYY), and six-digit fields (MMDDYY) will be expanded to eight digits (MMDDYYYY). The date field expansion will be effective for tax year 1998 data filed in calendar year 1999.

    All agencies filing information returns, i.e. W2, 1099 MISC, 1099 INT, etc. directly with the IRS must revise their files to be in compliance with IRS regulations.

  5. QUESTIONS

    Please refer any questions to Mark A. Scerra of the Policy Services Division at (860) 702-3442.

 

NANCY WYMAN
STATE COMPTROLLER

NW:ms

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