STATE OF CONNECTICUT
THE STATE COMPTROLLER
OCTOBER 1, 1997
TO THE HEADS OF ALL STATE AGENCIES
|ATTENTION:||Chief Administrative Officers, Fiscal Officers, and Business Managers|
|SUBJECT:||New Procedures for Federal and Private Funding|
Receivables and Advance Funding - Upon award agencies must secure the approval of OPM and prepare a "Grant Award Report" (Exhibit B) and forward it to OPM.
A summary of the procedures for federal and private funding is provided in Exhibit C. The Allotment or Appropriation Adjustment Request Form (B-107) has been eliminated for federal and private funds and agencies are no longer required to complete the form for the subject funds. These funds will be fully allotted at the time of appropriation provided the agency has submitted the required notifications to OPM.
Advance Funding by the Federal Government- The Federal Government advances funds on a monthly, quarterly, or annual basis to finance grant activities.
Federal Receivables - This is where a Federal Grant or contract provides for reimbursement after expenditure or where advance funding procedures are deemed impractical, sections 3-39a and 13a-166 of the General Statutes provide for the establishment of appropriations prior to receipt of Federal funds.
Other Than Federal Advance Funding - Non-federal advance funds on a monthly, quarterly, or annual basis to finance grant activities. This covers gifts, donations, grants, and contracts restricted to a particular purpose other than the Federal Government.
Other Than Federal Receivables - When necessary, subject to the review by OPM and acceptance by the Comptroller, receivables can be established for non-federal grants in the same manner as for Federal grants.
Office of the State Comptroller -
Accounting Services Unit: (860) 702- 3380
Office of Policy and Management - (860) 418-6385
|MICHAEL W. KOZLOWSKI|
|OFFICE OF POLICY AND MANAGEMENT|
|AMOUNT OF MONEY||FOR ADVANCE FUNDING||FOR A RECEIVABLE IN ANTICIPATION OF FUNDING|
|Less Than $100,000||Notification Form to OPM 30 Days Prior to Application||Notification Form to OPM 30 Days Prior to Application|
|Upon Award - Award Report, Parts I, II, & IV to OPM; OPM Forwards to Comptroller for Approval of SID||Upon Award - Award Report, Parts I, II, III, IV to OPM; OPM Forwards toComptroller Without Review; Comptroller Assigns SID and Sets Up Receivable|
|More Than $100,000||Notification Form to OPM 30 Days Prior to Application||Notification Form to OPM 30 Days Prior to Application|
|Upon Award - Award Report, Parts I,II, & IV to OPM; OPM Forwards to Comptroller for Approval of SID||Upon Award - Award Report, Parts I, II, III, & IV to OPM; OPM Approves or Disapproves; Forwards Entire Form to Comptroller; Comptroller Assigns SID and Sets Up Receivable if Approved by OPM|
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