COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 97-30

June 6, 1997

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
SUBJECT: Agreement for Correction (NP-4) Bargaining Unit Employees Effective July 1, 1994 through June 30, 2001

  1. AUTHORITY

    The Agreement ratified on June 3, 1997 between the State of Connecticut and the Correction (NP-4) bargaining unit for the period July 1, 1994 through June 30, 2001.

  2. ARTICLE 17 - COMPENSATION
  1. Lump Sum Payment

    1995-96 - The salary in effect on June 23, 1995 remains in effect up to and including December 4, 1997. A lump sum payment in lieu of any retroactive money (GWI's, AI's, etc.) will be paid to each active employee on the payroll as of June 1, 1997 as follows:

Hired Prior toBut On or After Receive
June 1, 1995 June 1, 1994 $ 1,900.00
June 1, 1994 June 1, 1993 3,800.00
June 1, 1993 5,700.00

Retired After But Prior to Receive
June 1, 1996 June 1, 1997 $ 1,900.00
(with at least 20 years of hazardous duty service)

Permanent as of Receive
June 1, 1997 $ 900.00
(not eligible for a lump sum payment)

  1. CRITERIA FOR PAYMENT OF THIS BONUS

    The contract provisions pertain to:

The employee's payroll record must be coded with Union Code AD and Bargaining Unit Code 08, Union Code AE and Bargaining Unit Code 08, or Union Code AF and Bargaining Unit Code 08, and the employee must be covered by the contract provisions.

  1. CRITERIA FOR NON-PAYMENT OF THE BONUS

    The contract does not apply to the following employees:

  1. General Wage Increases

The general wage increases will be implemented as follows:

Effective Date Increase
1994-95 *
12/05/97 3.0% of base salary
12/04/98 3.0% of base salary
12/03/99 3.0% of base salary
12/15/00 3.0% of base salary

* Salary determined by SCOPE AGREEMENT effective June 23, 1995. For details refer to Comptroller's Memoranda 95-33, 95-33A and 95-33A-1.

NOTE: Effective June 3, 1997, the entry level rates for Correction Officer Trainees (CADETS) will be 10% below Step 1 in their initial probationary period.

Upon completion of the 10th week of the probationary period, in the next full pay period, the employee will advance to Step 1 of the salary schedule and be paid accordingly.

The salary schedule will be adjusted to reflect annual, daily and bi-weekly rates to conform to the work schedule changes set forth in Article 14.

  1. Annual Increments

Employees will continue to be eligible for and receive annual increments during the term of this contract and will be paid as outlined in Section III.C of this memorandum.

  1. Mileage Reimbursement/Pay Differentials/Special Reporting Pay
Article Provisions
17.4 Mileage reimbursement is at General Services Administration (GSA) rate of thirty-one cents (.31) per mile (no change).
17.5 Night Shift Differential - Hourly rate .65 (no change).

Effective June 3, 1997, shift differential will bepaid to an eligible employee for actual working time only.

17.6 Special Reporting Pay for contract years 1994-95, 1995-96 and 1996-97 will remain at $400, and be paid, if not already paid, in pay period June 20 - July 3, 1997 (check date 7/18/97). See contract for the eligibility of employees. In contract year 1997-98 this provision will be discontinued.
17.7 Weekend Differential - Hourly rate .40 (no change).

Effective June 3, 1997, weekend differential will be paid to an eligible employee for actual working time only.

Please refer to the specific articles in the NP-4 contract to determine eligibility requirements for these provisions.

  1. Allowances

Article Provision Effective
Date
Rate
17.9 Facilities Alternative Meal 6/3/97 $5.00
Reimbursement Program 7/1/99 $6.00
Your agency Personnel Office should be contacted to determine eligibility requirements for this item.
Employees who are transporting inmates or parolees outside of the institution will receive the same reimbursement as if they were working inside the institution.
17.10 NEW - Working Conditions Stipend.
All members will receive an $800 stipend due each contract year as outlined in Section III.E.
  1. Tuition Reimbursement
Article Contract Year Amount
48.2a & b 1996-1997 (retroactive) $30,000
1997-1998 $30,000
1998-1999 $30,000
1999-2000 $30,000
2000-2001 $30,000
Funds committed for reimbursement in one fiscal year will carry over into the next fiscal year in order to allow payment of tuition reimbursement claims for prior year courses.
48.3a For credit courses at accredited institutions of higher education, one hundred percent (100%) of the cost of tuition and laboratory fees, and Community-Technical College service fees to a maximum of $75 per credit for undergraduate courses and $90 per credit for graduate courses.
48.3b For other courses or programs fifty percent (50%) tuition reimbursement to a maximum of $37.50 per credit for undergraduate courses and $45 per credit for graduate courses.
  1. Board of Parole - Article 51.16

    Correctional Counselors will receive an additional lump sum payment of $2,000 in the check dated June 20, 1997.

  1. SCHEDULED PAYMENT DATES
  1. Revised Bi-Weekly Salary Payments (See Section II.B)
Salary Increases Pay Period Check Date
3.0% of Base 12/05/97 - 12/18/97 01/02/98
3.0% of Base 12/04/98 - 12/17/98 12/31/98
3.0% of Base 12/03/99 - 12/16/99 12/30/99
3.0% of Base 12/15/00 - 12/28/00 01/12/01
  1. Lump Sum Payment (See Section II.A) The lump sum payment is to be paid to active employees as follows:
Pay Period Check Date
05/23/97 - 06/05/97 06/20/97
  1. Annual Increments (See Section II.C)

Annual increments will be entered centrally at the proper time as follows:

Date of Increment Pay Period Check Date
July 94 Not paid
January 95 Not paid
July 95 07/04/97 - 07/17/97 08/01/97
January 96 07/04/97 - 07/17/97 08/01/97
July 96 07/04/97 - 07/17/97 08/01/97
January 97 07/04/97 - 07/17/97 08/01/97
July 97 06/20/97 - 07/03/97 07/18/97
January 98 12/19/97 - 01/01/98 01/16/98
July 98 06/19/98 - 07/02/98 07/17/98
January 99 01/01/99 - 01/14/99 01/29/99

Date of Increment Pay Period Check Date
July 99* 09/24/99 - 10/07/99 10/22/99
January 2000* 03/24/00 - 04/06/00 04/20/00
July 2000* 09/22/00 - 10/05/00 10/20/00
January 2001* 03/23/01 - 04/05/01 04/20/01

*Delayed 3 months

  1. Special Reporting Pay (See Section II.D)
Period
Covered
Pay Period Check Date
1994-1995* 06/20/97 - 07/03/97 07/18/97
1995-1996* 06/20/97 - 07/03/97 07/18/97
1996-1997* 06/20/97 - 07/03/97 07/18/97

*If this payment has not been made it should be made in the pay period indicated above.

  1. NEW Working Condition Stipends (See Section II. C)

    The working condition stipends will be paid as follows:

Year Pay Period Check Date
1997-98 12/05/97 - 12/18/97 01/02/98
1998-99 12/04/98 - 12/17/98 12/31/98
1999-2000 12/03/99 - 12/16/99 12/30/99
2000-2001 12/01/00 - 12/14/00 12/29/00
  1. PAYROLL PROCEDURES

The following procedures are to be used for processing the above mentioned payments.

  1. Lump Sum Payment

    The lump sum payment must be entered manually effective with the pay period May 23, 1997 through June 5, 1997 (check date June 20, 1997). The agency payroll staff must review the Employee's Masterfile to ensure an employee's eligibility for the lump sum payment.

  1. On-Line: Screen 381-382, R1, Amount, D/OE Code 18, Major-Minor 01-010.

  2. Remote Job Entry: ZT Transaction, same as above.

 

  1. General Wage Increases

 

  1. Agencies Participating on APS Interface

    New pay plans will be implemented centrally at the proper time reflecting the new hourly rate and salary.

    Agency payroll staff must ensure that the employee's master file (hours worked, hourly rate and salary) is properly coded. APS will provide employee's new hourly rate and salary.

  2. Agencies Not on Automated Interface

    Agencies not participating in the APS automated interface must make the necessary changes manually at the appropriate time.

    On-Line: Screen 160; Change hourly rate and salary.

    Remote Job Entry: RA/NA Transaction; Same as above.

  1. Annual Increments

 

  1. Agencies Participating on APS Interface

Annual increments will be entered centrally at the proper time.

Agency payroll staff must ensure that the employees master file (hours worked, rate of pay and salary) is properly coded. APS will provide employee's new hourly rate, salary and step.

  1. Agencies Not on Automated Interface

    Agencies not participating in the automated interface must make the necessary changes manually at the appropriate time.

    On-Line: Screen 160; Change hourly rate and salary.

    Screen 161; Change step.

    Remote Job Entry: RA/NA Transaction; Same as above.
    RG Transaction; Same as above.

 

  1. Pay Differentials

 

  1. On-Line: Screens 381-382; R1; Rate per Hour and Hours Worked; D/OE 11; and Major/Minor 01080.

  2. Remote Job Entry: ZT Transaction; Same as above.

 

  1. Special Reporting Pay and New Working Conditions Stipend

  1. On-Line: Screens 381-382; R1; Amount; D/OE 21; Major/Minor 0120.

  2. Remote Job Entry: ZT Transaction; Same as above.

  1. Meal Allowances
  1. On-Line: Screens 381-382; R1; Amount; D/OE Code 07.

  2. Remote Job Entry: ZT Transaction; Same as above.
  1. ACCOUNTING PROCEDURES FOR TUITION REIMBURSEMENT

Pre-approved applications for Summer 1996, Fall 1996 and Spring 1997 tuition reimbursement should be, if they have not already been, forwarded to the Comptroller's Business Office. Tuition reimbursement requests without proper backup documentation will be returned.

Please Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provisions. Please expect delays in reimbursements at the beginning of contract years.

  1. GENERAL

Revised salary schedules will be distributed by the DAS-Personnel and Labor Relations Division.

  1. QUESTIONS

Questions may be directed as follows:

Salary Schedules: DAS-Personnel Division (860) 566-8275.

Payroll Procedures: Office of the State Comptroller

On-Line: Payroll Services Division (860) 702-3463;
Remote Job Entry: Payroll Services Division (860) 702-3462.

Memorandum Interpretation: Policy Evaluation and Review Division (860) 702-3436.

Tuition Reimbursement: Comptroller's Business Office, (860) 702-3327.

NANCY WYMAN
STATE COMPTROLLER

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